Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -

Administrative professional with executive-level office management skills, as well as strength in planning and problem-solving. Known for excellent interpersonal and communication skills with interdepartmental teams, vendors and external clients. Skilled at managing multiple projects with competing deadlines. Resourceful in perceiving and effectively resolving problems. Establishes initiatives, goals, and processes to assure that strategies are competitive, effective and protective of long-term success.

  • Articulate and well-spoken
  • Meticulous attention to detail
  • Strong problem solver
    Works well under pressure
  • Database management
  • Meeting planning
Areas of Expertise

Calendar Management

  • Planned all meetings and travel for Senior Vice President and executive staff. Managed daily schedules and sales leads for General Manager and senior sales team.

Data Organization

  • Improved office organization by compiling quarterly budget reports, financial spreadsheets, organizational charts and company data reports using advanced Microsoft Excel functions.


  • Maintained financial status reports to provide management with updated information for client projects and escrow management.
06/2013 to 11/2015
Business Consultant University Of South Carolina SC, State,
  • Developed targeted online and print collateral, initiated branding measures.
  • Event planning with on-site management.
  • Creation of marketing campaigns and promotional concepts.
  • Cultivated and sustained strategic client relationships, fostering loyalty in a competitive market.
2013 to 05/2013
Startup Business Consultant Aura Biosciences Inc. Cambridge, MA,
  • Analyzed initial start-up business development plan and developed marketing strategy utilizing trade journals, monitoring market trends and comparing similar products in local market to determine immediate market opportunities.
  • Prepared promotional plans, sales literature, and sales contracts. Created initial on-air and website rate cards describing products and service offerings. Established pricing, fees and incentive discounts.
  • Advised business partners, executives and other management groups on local, national, and international factors affecting the buying and selling of on-air commercials, website banner, widget and individual show sponsorships.
2009 to 2012
Executive Assistant Aura Biosciences Inc. Cambridge, MA,
  • Escrow account management, commission payments and managing financial transactions to maintain company and state compliance.
  • Coordinated all general ledger record keeping, monthly reports, creation of financial materials for receivables
  • Managed rental transaction deposits, application fees and credit report screenings
  • Executive support to Owner including weekly financial reporting and forecasting, client interactions, calendar management, and creation of presentations, offers to purchase and purchase and sale agreements.
08/2007 to 2009
Executive Assistant Auto Plus Pep Boys West Caldwell, NJ,
  • Supervised office staff of three and managed daily business operations of 85 salesperson real estate firm.
  • Scheduled executive meetings and created meeting materials and agendas.
  • Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events.
  • Escrow account management, commission payments and managing financial transactions to maintain company and state compliance
2004 to 07/2007
Executive Assistant Weichert, Realtors City, STATE,
  • Served as Executive Assistant to the Senior Vice President, Regional Sales Manager, General Manager and senior sales associates.
  • Served as a liaison between Senior Vice President and clients regarding client accounts and new business.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Managed desktop publishing and proposal and memo typing.
  • Provided logistical support to visiting executives in coordination with other Executive Assistants.
Expected in
Bachelor of Arts: Psychology & English
University of Massachusetts - Lowell, MA
Expected in
Brokers License #9512834: Real Estate
Division of Professional Licensure - Boston, MA
  • Sales Software:, TapScan
  • Desktop Publishing Software: Photoshop, Illustrator, HTML
  • Account Management, Calendaring, Client Relations, Computer Proficiency, Coordination, Creative Problem Solving, Critical Thinking, Customer Needs Assessment, Customer Service, Data Collection, Data Entry, Documentation, Email, Executive Management Support, Filing, Internet Research, Letters and Memos, Lotus Notes, Microsoft Excel, Microsoft Office Suite, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Minute Taking, Multi-Task Management, Organizational Skills, Prioritization, Proofreading, Research, Scheduling, Travel Arrangements, Travel Booking, Travel Planning, Type 70 WPM, Vendor Management

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School Attended

  • University of Massachusetts
  • Division of Professional Licensure

Job Titles Held:

  • Business Consultant
  • Startup Business Consultant
  • Executive Assistant
  • Executive Assistant
  • Executive Assistant


  • Bachelor of Arts
  • Brokers License #9512834

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