associate administrative coordinator resume example with 7+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :

Collaborative Administrative Coordinator guaranteeing employee productivity. Creates dialogue with team members to identify resources and tools needed to handle workload. Works well independently offering 10 years of administrative roles coordinating schedules and implementing process improvements to increase efficiency.

  • Accounting ledger management
  • Proficient in SAI, Microsoft Office/word/excel. Epic Cerner, Kronos, quickbooks
  • Office inventory management
  • Calendars management
  • Employee training
  • Data entry
  • Scheduling and calendar management
  • Accounts payable and receivable
  • File and data retrieval systems
  • Working collaboratively
  • Customer service
Associate Administrative Coordinator , 12/2020 - Current
Brown Brothers Harriman Nashville, TN,

I currently Work as an Administrative Coordinator for Maternal Fetal Medicine department at Women an Infants Hospital. My daily tasks are Answering the phones, taking calls wether they be patients who need to be scheduled or rescheduled, transferring calls to the appropriate person. receiving faxes from outside physicians office for a Consult/Transfer, Once we receive the referral we will reach out to the providers office if we need any additional records on the patient. Once we received all the information we will reach out to the patient to schedule them. Along with scheduling an appointment we ask the patient if they see any other specialist, we will take down that information and fax over a request for additional records. We will Also see the Type of insurance the Patient may have, if they have a specific insurance they may need a referral. We will either fax over a request or call the patients PCP's office with the information we need for approval. Other Tasks include, filing and scanning into our systems which are EPIC/CERNER.

The office Keeps track of our scheduled patients for Surgical Services, along with that i will create and send out referrals for pre admission testing, along with any other referrals that the patient may need. for example, prenatal diagnostic imaging, Such as Ultra Sounds.

Administrative Assistant, 05/2010 - 11/2015
Southwest Key Programs New Orleans, LA,

Operate office equipment such as fax machines, copiers, and phone systems, and use computers
for spreadsheet, word processing, database management, and other applications.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons
according to their needs.
Set up and maintain paper and electronic filing systems for records, correspondence, and other
Locate and attach appropriate files to incoming correspondence requiring replies.
Open, read, route, and distribute incoming mail or other materials and answer routine letters.
Complete forms in accordance with company procedures.
Make copies of correspondence or other printed material.
Review work done by others to check for correct spelling and grammar, ensure that company
format policies are followed, and recommend revisions.
Learn to operate new office technologies as they are developed and implemented.
Mail newsletters, promotional material, or other information.
Order and dispense supplies.
Conduct searches to find needed information, using such sources as the Internet.
Provide services to customers, such as order placement or account information.
Collect and disburse funds from cash accounts, and keep records of collections and
Prepare and mail checks.

Teacher's Assistant, 08/2008 - 03/2010
Childrens Friend And Services City, STATE,

Supervise students in classrooms, halls, cafeterias, school yards, and gymnasiums, or on field
Discuss assigned duties with classroom teachers to coordinate instructional efforts.
Instruct and monitor students in the use and care of equipment and materials to prevent injuries
and damage.
Observe students' performance, and record relevant data to assess progress.
Present subject matter to students under the direction and guidance of teachers, using lectures,
discussions, or supervised role-playing methods.Prepare lesson materials, bulletin board displays, exhibits, equipment, and demonstrations.
Organize and supervise games and other recreational activities to promote physical, mental, and
social development.
Distribute teaching materials such as textbooks, workbooks, papers, and pencils to students.
Organize and label materials and display students' work in a manner appropriate for their eye
levels and perceptual skills.
Attend staff meetings and serve on committees, as required.
Type, file, and duplicate materials.
Laminate teaching materials to increase their durability under repeated use.
Assist in bus loading and unloading.
Take class attendance and maintain attendance records.
Prepare lesson outlines and plans in assigned subject areas and submit outlines to teachers for
Participate in teacher-parent conferences regarding students' progress or problems.
Conduct demonstrations to teach such skills as sports, dancing, and handicrafts.
Requisition and stock teaching materials and supplies.
At Children's Friend we offered assistance for low income children, we offered morning class
hours from 7:30-12:30 Then afternoon classes which i was in from 1-4:30, although we didnt see
our children till the afternoon we still had to be in for 9am. we had our own offices upstairs to do
our daily teaching duties. such as lesson plans preparing projects for the day or week. because we
were federal funded school there was alot of extra paperwork involved with the children such as
monthly visits to the home of the children an families let them know we are there for them and
there children. Monthly packets we would do with each child testing there learning abilities and
motor skills see what they excel and lack in and work on that. Once the children came in we
would have lunch already prepared for them. each day they would get lunch and afternoon snack
that is funded by the school. after lunch we do our circle time with songs, stories, after that we
have free play for the children in different areas of the classroom. while all the children play we
would take a few at a time to do out daily project and workbooks. depending on the weather we
would clean up and go outside, come back in have snack/ free play and get the children ready to
go home

Education and Training
High School Diploma: , Expected in 06/2005
St. Andrews High School - Barrington, RI,
Status -

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Resume Overview

School Attended

  • St. Andrews High School

Job Titles Held:

  • Associate Administrative Coordinator
  • Administrative Assistant
  • Teacher's Assistant


  • High School Diploma

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