Administrative Supervisor Resume Example Helpline Youth Counseling Inc

ADMINISTRATIVE SUPERVISOR

https://www.linkedin.com/in/kimberly-navarrete/

Professional Summary

Administrative Project Coordinator offering 3+ years of experience in office management, project management, and marketing. Successful in coordinating meetings and projects, improving policies and procedures, streamlining daily functions and strengthening relationships with colleagues, associates and partners.

Skills

Scheduling
Presentation design
Program Management
Documentation and control
Policy and procedure modification
Strategic Planning
Customer service
Problem resolution
Team building
Digital Content Generation
Administrative Office Operations
Social Media
Organization, prioritizing, and multi-tasking
Vendor and contract negotiations

Spanish Speaking
Relationship building
Payroll and budgeting
Workflow planning
Database administration
Staff Management
MS Office
Project organization
Schedule Development
Campaign Support
Marketing and Advertising
Project support
Event Coordination

Work History

Administrative Supervisor, 11/2019 to Current
Helpline Youth Counseling Inc – Long Beach, CA.

Oversaw administrative office operations in support of executive leadership staff for this non-profit.
Coordinated schedules, conferences, meetings, and information with utmost confidentiality.
Kept physical files and digitized files organized for easy updating and retrieval by authorized team members.
Provided quality clerical support through data entry, document management, email correspondence and overseeing operation of office equipment.
Trained and supervised 1-3 administrative assistants daily and delegated appropriate tasks and duties to each.
Verified Medi-Cal eligibility for al clients on a monthly basis.
Created and exercised a safety procedure for COVID-19 pandemic.
Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
Enhanced collaboration between team members by preparing meeting materials and taking clear notes to distribute.
Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
Managed agendas and calendars, boosting productivity and improving organizational initiatives.
Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
Improved office operations by automating client correspondence, record tracking and data communications.

Manager & Lead Stylist, 05/2018 to 10/2019
Lane Bryant – Long Beach, CA.

Cross-trained existing employees to maximize team agility and performance.
Adjusted job assignments and schedules to keep pace with dynamic business needs, factoring in processes, employee knowledge and customer demands.
Managed all aspects of store operations, including organization, maintenance and purchasing functions.
Coordinated weekly conferences with store associates to communicate sales and customer service goals.
Strengthened merchandising and promotional strategies to drive customer engagement and boost sales.
Offered hands-on assistance to customers, assessing needs and maintaining current knowledge of consumer preferences.
Led entire client shopping experience, putting together ensembles and providing styling tips that were personalized.

Event & Marketing Coordinator, 02/2012 to 01/2019
Decorations by Hector – Long Beach, CA.

Coordinated and managed all digital marketing efforts including social media, emails, and website content.
Published engaging content on social media platforms before and after each event.
Oversaw event set-ups and coordination • Clearly assessed problems and suggested viable solution to benefit all involved parties.
Strong communication with customers and other vendors to coordinate overall event goals.
Evaluated existing plans, processes and events planning services to identify opportunities for improvement.
Recommended workflow and budget improvements, resulting in [Number]% savings per event.
Interviewed clients to understand event scopes of work, establish budgets and determine timelines for venue selection, guest list finalization, and rehearsal, ceremonies, and receptions.
Negotiated and worked with venues and vendors to carry out event objectives.
Developed decor, theme and ambiance for events to satisfy client's vision and budget.
Attracted new clients and maintained pre-existing clients through excellent word-of-mouth marketing.
Selected and ordered décor and event materials.
Coordinated schedules and timelines for all events.

Manager & Office Administrator, 01/2018 to 05/2018
Moonlight Fusion Spa – Long Beach, CA.

Administered front office daily operations • Managed all therapists' weekly appointments via phone call and online scheduling platforms • Managed social media platforms and website • Reorganized operations including merchandise and inventory procedures.
Addressed internal supply problems head-on and developed creative solutions to prevent delays and missed targets.
Developed and implemented scheduling policies.
Scheduled activities for [Number] service personnel.

Education

B.S: Business Administration, MarketingCalifornia State University - Long Beach

A.A: General Social ScienceEast Los Angeles College

Resume Overview

Companies Worked For:

Helpline Youth Counseling Inc
Lane Bryant
Decorations by Hector
Moonlight Fusion Spa

School Attended

California State University
East Los Angeles College

Job Titles Held:

Administrative Supervisor
Manager & Lead Stylist
Event & Marketing Coordinator
Manager & Office Administrator

Degrees

B.S : Business Administration, Marketing
A.A : General Social Science

Administrative Supervisor Resume Example

Resume Score: 80%

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