Administrative Services Officer Resume Example State Of Nevada, Aging & Disabilities Services

ADMINISTRATIVE SERVICES OFFICER

Professional Summary

Have worked for the State of Nevada for over 30 years and recently retired. Very familiar with State of Nevada fiscal operations. I have been recognized for my performance excellence and contributions to help programs succeed fiscally.

My strengths are good communication skills, problem solver, enjoy working with people, like fast paced environments, can build Excel spreadsheets, very organized and dependable. I enjoy working with upper management and being part of a team. Adapt easily to changing environments and new situations.

Skills

Customer service
Fiscal/business process operations and improvements
Problem resolution
Operational improvement
Strategic Planning
Knowledge of State of Nevada processes
Supervision over multiple staff and staff management
Organization
Policy and procedure modification

Knowledge of Federal Budgets
Project organization
Relationship development
Communications
State of Nevada budget development
Development of fiscal spreadsheets
Team Bonding
Team management
Scheduling

Work History

Administrative Services Officer, 01/2017 to 03/2020
State Of Nevada, Aging & Disabilities Services – Carson City, NV

Analyzed and solved multi-faceted problems that effected executive leaders and business initiatives.
Hired, managed, developed and trained staff, established and monitored goals and conducted performance reviews.
Plan, organize and oversee agency/program accounting functions; develop, implement and revise policies and procedures related to the collection and disbursement of funds; establish and monitor internal control procedures and reporting processes; oversee the development and enhancement of automated systems used to maintain records and generate reports; prepare, review and distribute financial reports to management and external agencies; assist internal and external auditors by providing requested information. Work collaboratively with representatives of other State agencies, federal and local jurisdictions, regulatory agencies, vendors, contractors and others in the community to coordinate activities, provide and obtain information, resolve problems, and represent the interests of management.
Responsible for fiscal planning to formulate, develop and monitored multiple comprehensive program budgets; research and compile information regarding proposed purchases, expenditures and contracts; prepared and presented oral and written justifications for budget proposals; compared and tracked expenditures against spending authority; approve transactions; develop revenue and expenditure forecasts by analyzing historical fiscal data and trends and assessing program needs.
Analyze and resolve operating and fiscal management problems; prepare, review and evaluate a variety of materials including financial reports, budget status reports, contracts, leases and other documents in order to identify problems and trends, develop solutions, and advise management on alternative courses of action.
Oversee the preparation and maintenance of comprehensive records related to budget, accounting, fiscal management and other areas of responsibility; develop retention schedules and policies in accordance with legal requirements and State regulations.
Oversee activities related to budget, fiscal management and other assigned areas of responsibility to ensure compliance with applicable laws, regulations, policies, administrative guidelines and standards. Oversee the preparation and maintenance of comprehensive records related to budget, accounting, fiscal management and other areas of responsibility; develop retention schedules and policies in accordance with legal requirements and State regulations.
Department funding sources and fiscal policies and procedures; specialized auditing principles and practices applicable to governmental programs and activities; organizational planning, budgeting, governmental accounting, fiscal forecasting, contracting, purchasing, inventory control, data processing and other business management areas.
Ability to: negotiate solutions to problems where competing interests and conflicting opinions exist; direct operations and activities related to the agency's budget, fiscal control and business operations; make independent decisions requiring advanced knowledge of fiscal management and budgeting; provide the highest level of technical advisement to management in critical program areas; supervise and evaluate the performance of lower level staff.
Develop and implement long-range plans and develop innovative solutions to complex problems; plan, organize and coordinate multiple programs and activities.
Skill in: planning, organizing and managing broad and complex programs
Detailed knowledge of: State government and agency functions; departmental policies, administrative guidelines and applicable laws and regulations; legislative processes related to the department's budget development, organizational structure, expenditure of funds and business operations. Ability to: exercise managerial control in determining organizational structure, budget development and control, staffing, and expenditure of funds.

Management Analyst 3, 09/2014 to 12/2016
State Of Nevada, Ryan White Program – Carson City, NV

Prepared yearly federal budget, managed, maintained , analyzed, tracked and monitored fiscal transactions to ensure expenditures are in conformance with State and department policies, regulations and budgetary limits; and developed comprehensive narrative and financial reports for presentation to management.
Forecasted future expenditures for this large federal program. Filed federal reports.
Reported discrepancies to federal agency. Compiled and analyzed data; prepared and presented reports summarizing results, made recommendations regarding fiscal policies and procedures.
Developed, monitored and reviewed complex contracts and grants; recommend approval or modification to contracts based on governing laws and regulations.
Developed desk manuals for all staff.

Fiscal Manager, 06/2007 to 09/2014
State Of Nevada, Gov's Office Of Economic Develop – Carson City, NV

Developed a new travel procurement card with State Purchasing for overseas travel. Developed internal and state policies for the use of the new card.
Helped forecast spending and revenue.
Supervised and managed accounting team. Tracked all revenue and expenditures including contracts, ordering and tracking of supplies and equipment.
Drafted fiscal reports for leadership for use in strategic planning and decision making.
Analyzed budgets, financial reports and projections for accurate reporting of financial standing.
Developed annual budgets in collaboration with financial director.

Education

Associate of Arts: Accounting/BusinessUniversity of Nevada, Reno - Reno, NV

Resume Overview

Companies Worked For:

State Of Nevada, Aging & Disabilities Services
State Of Nevada, Ryan White Program
State Of Nevada, Gov's Office Of Economic Develop

School Attended

University of Nevada, Reno

Job Titles Held:

Administrative Services Officer
Management Analyst 3
Fiscal Manager

Degrees

Associate of Arts : Accounting/Business

Administrative Services Officer Resume Example

Resume Score: 80%

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