Experienced, professional, courteous, reliable, dedicated and SUMMARY outgoing Administrative Services Assistant offering versatile office management skills. I am a strong planner and problem solver who readily adapts to change, works independently and exceeds expectations. I am able to complete multiple priorities and meet deadlines without compromising quality or professionalism. I will represent the company with a friendly and professional demeanor at all times. SKILLS Office Administration Time Management Self-motivator, Organized & Confident Filing/Data Entry Team Building and Leadership Typing (65wpm) Microsoft Office Suite/Email Written Correspondence Personnel and Human Resources Travel Arrangements Computers and Electronics Scheduling Positive Disposition and Personable Ability to Multi-Task Interpersonal & Communication Skills Attention to Detail
Administrative Services Assistant10/2012 to 07/2014
State of WV Office of Tax Appeals, Charleston, WV Process personnel, payroll and annual/sick leave information.
Process benefits management, accounts payable and receivables, agency fund transfer, monitoring of the state fixed asset system and purchasing card reconciliation.
Assist with correspondence and routine typing as required, answer telephone calls, order office supplies and provide general support services as needed.
Serve as a right hand to the Executive Director and Chief Administrative Law Judge in delivery of day to day agency operations tasks.
Responsible for preparation and submission of personnel forms.
Perform various administrative functions requiring knowledge of regulations, laws and procedures regarding insurance, payroll, benefits and workers' compensation.
Oversees payroll deductions and annual insurance open enrollment.
Make travel arrangements for executives.
Assist in budget preparations with oversight by the Executive Director Review employees time sheets and enter leave into the Online Leave System.
Provide office management and administrative support to the agency.
Prepared deposits and checks to send to the Treasurer's Office.
Administrative Services Assistant10/2007 to 09/2012State of WV Human Rights CommissionCharleston, WV
Processed claims and invoices, and prepared and maintained travel arrangements.
Performed routine posting and adjusting of EPICS and FIMS Maintained accounting records Gathered data and prepared financial statements, and reports from records maintained.
Processed new hire paperwork and copied and scanned documents to Division of Personnel.
Compiled weekly, monthly, quarterly, annual and other payroll related reports.
Posted annual, sick and vacation leave for each employee from time cards and leave slips.
Processed personal information concerning each employee on payroll.
Reconciled purchasing card as the PCard Coordinator.
Office Assistant III06/2000 to 10/2007State of WV Human Rights CommissionCharleston, WV
Received, sorted and distributed incoming and outgoing mail.
Prepared and processed a variety of documents from verbal instruction, written and voice recorded dictation.
Prepared and processed legal documents.
Prepared notice of hearings, set teleconferences, maintained calendaring and setting hearing dates, and provided secretarial support to two (2) Administrative Law Judges.
Prepared form orders for continuing and resetting hearings.
Established and maintained investigative files.
Reviewed and composed written complaints and determined jurisdictional and non-jurisdictional issues on complainants and process their claim.
Reviewed and assigned docket numbers to investigatory files.
Requested and reviewed medical records for jurisdictional issues.
Operated office equipment such as a copier, fax machine and multi-line telephone system.
Secretary I08/1993 to 04/2000WV Workers' Compensation Office of JudgesCharleston, WV
Transcribed dictation for miscellaneous motion orders and final decisions.
Provided secretarial support to Judges and Paralegals.
Transcribed dictated correspondence for mailing, processed outgoing mail and followed procedures for mailing.
Reviewed and provided information concerning weekly reports of all orders, decisions and correspondence prepared.
Attended hearings and processed transcripts.
Answered telephones and routed calls to proper unit within the Office of Judges.
High School Diploma: Accounting/Data Processing6 1990Garnet Career CenterCharleston, WVAccounting/Data Processing