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Administrative Manager/Security Specialist Resume Example

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ADMINISTRATIVE MANAGER/SECURITY SPECIALIST
Summary

Seeking the position as Human Resources Assistant with the Navy Exchange Jacksonville Florida. Over 3 years military experience in the general understanding of the systems, methods and administrative machinery for accomplishing work. Possess the ability to analyze problems, apply sound judgment in assessing practical implications of alternative solutions and resolving the problems presented; and the ability to communicate effectively with others, both orally and in writing.

Highlights
  • Excellent Communicator
  • Exceptional Coordinator
  • File Management
  • Time Management
  • Crisis Management
  • Prolific Writer
  • Accomplished Instructor/Trainer
  • Records and Personnel Management
  • Proficient Planner
  • Efficient Scheduler
  • Critical Thinker
  • Social Perceptiveness
  • Skilled Organizer
Accomplishments

Selected as Chief of the Year 2008-2010 for increasing personnel productivity and the overall efficiency of the command by introducing processes and procedures that eliminated duplication and reduced the time to complete administrative action reports. Improved office efficiency by 30 percent and customer service by providing exceptional support and training to command personnel. Increased retention rate by 40 percent by managing the department career development program.

Experience
Office of Naval IntelligenceJacksonville, FLAdministrative Manager/Security Specialist02/2010 to 11/2013
  • Directed the production and control of administrative and personnel programs in support of 65 units throughout the Southeast region.
  • Supervised an eight man staff by communicating job expectations; planning, monitoring, and appraising job results; coaching, counseling, and disciplining personnel; initiating, coordinating, and enforcing systems, policies, and procedures.
  • Reduced erroneous travel authorizations by providing personnel with current information to the increasing changes of the government travel card program and reviewing Defense Travel System (DTS) authorizations and vouchers.
  • Managed a state-of-the-art filing system which included Navy correspondence, 500 personnel files, and classified physical and personnel security documentations.
  • Substantially improved security awareness by briefing personnel on procedures governing classification, declassification, downgrading and safeguarding of national security information..
Strike Fighter Squadron 136Norfolk, VAAdministrative/Office Manager/Legal Specialist02/2007 to 02/2010
  • Lead and evaluated 35 personnel in all aspects of professional knowledge, quality of work, equal opportunity, military bearing, personal job accomplishment, teamwork and leadership.
  • Achieved and maintained a substantially above-average staff promotion rate, providing professional development for personnel to achieve a 90 percent rate of promotion over the Navy average of 40 percent.
  • As a senior Command Assessment Team member, increased retention rates by 60 percent by preparing career information reports, analyzing career information and advising senior command leadership on personnel career opportunities.
  • Managed 250 plus personnel service records, pay records, health and dental records which led to a 98 percent accuracy in pay and entitlements processing, and ensuring 100 percent compliance by command personnel to complete preliminary medical and dental physical examinations.
  • Compiled command history inputs, coordinated formal command ceremonies and counseled personnel on pay, allowances and entitlements.
  • Verified Non-Judicial Punishment (NJP) documents and recorded disciplinary proceedings actions.
U.S. Joint Forces CommandNorfolk, VAExecutive/Administrative Assistant02/2003 to 02/2007
  • Led a 57 member administrative team in personnel assignment matters. Managed 2,000 plus Army, Navy, Air Force and Marine job assignment requirements.
  • Improved job placement processing by 70 percent by identifying ways to improve the procedures during the Global War on Terrorism which resulted in units being manned 12 months before services' assignment systems reacted.
  • Supervised the military and civilian awards programs, intermediate and senior developmental education processes and the U.S. Navy command screening board process.
  • Briefed top military and civilian officials on identifying aptitudes and qualifications for personnel job assignments.
  • Provided policy oversight on management of military personnel and reviewed and administered policies pertaining to the personnel performance, assignment, force realignment and transformation, recruiting and retention.
Assault Craft Unit FOURNorfolk, VAAdministrative Supervisor01/1998 to 02/2003
  • Managed a diverse 30 member staff, leading personnel to apply their skills to tasks that enable mission accomplishment.
  • Audited and updated personnel and pay records resulting in completeness and accuracy of information for 400 plus personnel.
  • Managed human resources programs for special pay and allowances, annual leave, educational services, awards, benefit entitlements, casualty assistance, life insurance and quality of life matters.
  • Provided on-the-job and other training opportunities for staff personnel.
  • Reduced file retrieval time 40 percent by employing a user friendly electronic filing system.
  • Drafted correspondence, instructions, and notices; verified accuracy of job orders and work requests; acted as a liaison with civilian counterparts.
Education
Bachelor of Arts:Psychology2013Columbia College, Columbia, MO

Psychology

Associate of Science:General Studies2005Tidewater Community College, Columbia, MO
Skills

Proficient in the use of office automation software, including Microsoft Word, PowerPoint, Excel, Outlook, Access, Internet Explorer, message processing systems, copiers, scanners, faxes and various other communication devices. Utilizes various automated systems (NIPRNET, SIRPNET and JWICS), Joint Personnel Adjudication Systems (JPAS), Navy Standard Integrated Personnel System (NSIPS), Transaction Online Processing System (TOPS), Master Military Pay Account (MMPA), Defense Travel System (DTS), STE secure telephones and secure fax machines.

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Resume Overview

Companies Worked For:

  • Office of Naval Intelligence
  • Strike Fighter Squadron 136
  • U.S. Joint Forces Command
  • Assault Craft Unit FOUR

School Attended

  • Columbia College
  • Tidewater Community College

Job Titles Held:

  • Administrative Manager/Security Specialist
  • Administrative/Office Manager/Legal Specialist
  • Executive/Administrative Assistant
  • Administrative Supervisor

Degrees

  • Bachelor of Arts : Psychology 2013
    Associate of Science : General Studies 2005

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