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Administrative Manager Resume Example

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ADMINISTRATIVE MANAGER
Summary

Results-focused management professional offering 15 years of progressive leadership, accounting, and managerial experience. Strong people-management and relationship-building skills.

Highlights
  • Human resources management
  • Accounting and finance background
  • Excellent managerial techniques
  • Exceptional time management skills
  • Supervision and training
  • Strong organizational skills
  • Cost reduction
  • Procedure development
  • Ten-key by touch, Peachtree, QuickBooks, and CYMA accounting software experience
  • Proficient in Microsoft Office
  • Work well in a team environment, as well as individually, with minimal amount of supervision
  • Outgoing, quick learner, hard working, problem solver
  • Adaptable
Experience
06/2012 to Current
Administrative ManagerHablinski Investments, Inc. DBA Whataburger － Athens, TX
  • Provide general accounting services for the office, three store locations, and three personal accounts; including, but not limited to, reconcile bank statements, prepare and make deposits to appropriate accounts, maintain ledger balances, produce payroll checks, and process Quarterly & TWC Reports, 1099s and W2s
  • Produce monthly financial reports, and reconcile GL accounts
  • Follow standard professional accounting practices and procedures
  • Set up accounts with vendors and otherwise make necessary payment arrangements with various providers
  • Order small-ware supplies from vendors and Corporate office for stores
  • Process new employees (set-up personnel file, payroll, pay cards, income tax withholding documents, W4 forms, etc.)
  • Attend meetings as required
  • Track and document vacation, sick leave and overtime for staff members
  • Maintain office equipment service contract files/documents
12/2010 to 06/2012
Accountant/Human Resources ManagerTyler Museum of Art － Tyler, Texas
  • Provide general accounting services including, but not limited to, processing of invoices/disbursements, prepare and make deposits to appropriate accounts, maintain ledger balances, reconcile all bank statements, maintain Museum Shop and Museum Café accounts, produce payroll checks, and process all taxes Produce monthly, quarterly, and annual finance reports Work closely with Auditors and provide all information and reports as requested/required to complete annual audits Follow standard professional accounting practices and procedures as set forth for non-profits Set up accounts with vendors and otherwise make necessary payment arrangements with various providers, and process 1099s and 1096 annually Follow approved HR procedures and be aware of current State and Federal laws regarding employees/employers Process new employees (set-up personnel file, payroll, income tax withholding documents, W4 forms, insurance coverage/benefit enrollments, background checks, etc.) Review with Director all insurance policies for staff (health, disability, life, etc.), building, automobile, Directors & Officers Liability, General Liability, Fine Art and other Museum insurance policies on an annual basis.
  • As instructed, seek quotes and coverage information and maintain files and payments for such Manage/supervise any support staff that are assigned to this department Attend meetings as required.
  • Train shop staff and café staff as required from time-to-time (inventory, close-out procedures, cash register and credit card procedures, etc.) Manage all financial transactions (income, expenses) for Fundraising Campaign at the Tyler Museum of Art and produces necessary report(s) of financial activities Prepare vacation/holiday schedules.
  • Track and document vacation, sick leave and overtime for staff members Maintain office equipment service contract files/documents.
03/2007 to 12/2010
Administrative Manager (Accounting Supervisor)Windsor Equity Group － Dallas, Texas
  • Managing workload for three accounting clerical employees
  • Calculation of monthly commissions
  • Reconciling for accuracy an $8,000,000 annual revenue account
  • Collections on $8,000,000 annual revenue in receivables
  • Reconcile Income to the Cost of Goods Sold accounts, and review for accuracy through the Profit and Loss Report Monthly
  • Reconcile our Cost vs. Revenue and review for accuracy through the Job Profitability Report Monthly; insure all fees paid to agents have been invoiced to our clients
  • Create client invoices while maintaining two cost centers
  • Issue credit memos
  • Enter Agent bills and credits
  • General Journal Accruals and Reconciliations Post and prepare bank deposits
  • Client and agent relations
  • Act as a resource to management for accounting issues
02/2009 to 10/2009
Accounting ManagerWindsor Credit Services － Dallas, Texas
  • Process semi-monthly payroll through ADP
  • Monthly bank reconciliation
  • General Journal Accruals and reconciliations
  • Process and cut all checks for office, attorney, and agent bills
  • Enter all attorney and agent bills
  • Process all invoices to clients
  • Collections on all receivables due
  • Post and prepare bank deposits
  • Process and refund wage garnishments to clients
09/2005 to 03/2007
Administrative ManagerWindsor Equity Group － Dallas, TX
  • Managing workload for seven administrative employees
  • New employee orientations
  • Administering eligible employee benefits
  • Managing Human Resource database and personnel files
  • Employment verifications and new hire background checks
  • Act as a resource to management for administrative issues
03/2005 to 09/2005
Accounting ClerkWindsor Equity Group － Dallas, TX
  • Active participation of software conversion from Peachtree to QuickBooks
  • Creating invoices in Peachtree/QuickBooks and distributing to clients
  • Entering agent bills into Peachtree/QuickBooks
  • Creating and posting deposits
  • Creating payment schedules for past due agent bills
  • Handling returned mail and address changes
05/2004 to 03/2005
Report SpecialistWindsor Equity Group － Dallas, TX
  • Creating templates for client and investigator base statistic and revenue reports through Excel
  • Updating statistic and revenue reports on a daily, weekly, monthly, and yearly basis
  • Administrative duties; including ordering office supplies, daily mail, and answering phones
Education
2011
Bachelor of Science: Business Management - AccountingUniversity of Phoenix
2005
Associate of Applied Science: Business Information SystemsRemington CollegeGPA: Perfect Attendance Dean's List
  • Perfect Attendance
  • Dean's List
Skills

Accounting, Human Resource, Management, Administrative, Collections, Microsoft Office, Reconciling, Change Implementation

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Resume Overview

Companies Worked For:

  • Hablinski Investments, Inc. DBA Whataburger
  • Tyler Museum of Art
  • Windsor Equity Group
  • Windsor Credit Services

School Attended

  • University of Phoenix
  • Remington College

Job Titles Held:

  • Administrative Manager
  • Accountant/Human Resources Manager
  • Administrative Manager (Accounting Supervisor)
  • Accounting Manager
  • Accounting Clerk
  • Report Specialist

Degrees

  • Bachelor of Science : Business Management - Accounting
    Associate of Applied Science : Business Information Systems

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