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Administrative Manager Resume Example

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ADMINISTRATIVE MANAGER
Professional Summary
More than five years of diverse, hands-on design experience including experience in web-site design,magazine, publishing and marketing. Adaptable, organized, results and detail-oriented with excellent work ethic, strong time management and interpersonal skills. Ability to create designs, concepts and sample layouts. Extensive knowledge of design techniques, tools and principles. Ability to come up with unusual or clever ideas about a given topic or situation or to develop creative ways to solve a problem. Team player also capable of working independently with minimal direction.
Skills
Work History
Administrative Manager01/2011 to 04/2012
Sotheby's – Stamford, Connecticut
  • Key Role - Advertising for sales office - creating templates, editing photos, writing ad copy, newspaper templates creating in InDesign CS5, websites creating for real estate listings.
  • Involved in advertising, listing, sales and closings of properties.
  • Photography experience in agent head shots - taking updated pictures of real estate agents and editing for online and print advertising.
  • Handling office expenses, disbursements and reporting.
  • Manage all aspects of listings including: process listings, sales and closings in Crest/MLS, audit and maintain related records of listings, contracts and closings, review files to make certain that all necessary documents and approvals are included, gather and communicate information for settlements to attorneys and accounting staff, capture leads for mortgages, process sale transactions, making deposits, releasing money as appropriate, secure and confidentiality; distribute commission checks.
  • Manage MLS, company websites including new listings into MLS, company website, Realtor.com: attach property photo as soon as property is listed, schedule all advertisements including previews, features, open houses, buyers guide and newspaper while maintaining advertising budget.
  • Manage branch accounts payables and receivables, obtain necessary approvals and submit to regional accounting office, maintain petty cash, process expense reports.
  • Manage all office administration tasks, including general, office and business supply orders, equipment maintenance, maintain files and oversee general office appearance and repair issues.
  • VirtualExecutive.org Freelancing.
Freelancing01/2009 to 01/2011
  • Design brochures and promotional poster for key company clients.
  • Design, Implement, and Update Web Sites for Multiple Local, State and National Clients (list of sites available upon request) including incorporating SEO and assure uploading to server.
  • Logo Design.
  • Photography.
  • Client References available on request.
  • Chic Boutique Online.Biz - Online Retail Owner.
Coldwell Banker01/2009 to 01/2011
Danbury, Connecticut
  • Fashion for women.
  • Business requires marketing own business.
  • Attends Trade Shows to buy clothing accessories for Chic Boutique - Dealing with vendors.
  • Retail site involves finding quality items wholesale for resale.
  • Marketing of business includes cold calls, design and mailing to target demographics of potential clients, preparing proposals, contracts with follow up to obtain business.
  • Online marketing involves extensive SEO, pay per click advertising, html and experience with successful online advertising.
  • Currently building web sites using Dreamweaver Photoshop, and experience with host servers, copy writing, logo design.
  • Quarterly reporting finances.
  • Client references are available on request.
Marketing/Media/Advertising Management01/2005 to 01/2008
  • Developing media recommendations - banner, email, search; as well as traditional channels - direct mail, print and alternative media - in order to hit client goals.
  • Support to the VP of Marketing with list generation, and all media services.
  • Coordination of listings from real estate agents of luxury homes sales.
  • Working closely with publishers; New York Times, Wall Street Journal and outside sources of publishing of premiere luxury homes magazines.
  • Proofing and editing thumbnails, copy and uploading professional pictures from photographers for listings, responsible for all edits and assuring photos and listings are 100% accurate.
  • Copy editing and writing.
  • Coordination and creation of color brochures of real estate for sale.
  • Edits of photos utilizing Photoshop.
  • Extensive communication with vendors/agents/publishers.
  • Traveling to sales offices providing training of the Previews Luxury Program.
  • Accomplishments - In six months, increased department efficiency by 60% by controlling advertising and creating templates in-house eliminating costs of having to use an outside advertising agency.
  • Designed 45-page print catalog for Previews Magazine.
  • Designed Templates for Wall Street Journal, Westchester Magazine, NY Living.
Education
Bachelors of Science: Visual Communications12 2006Westwood College- GPA: Awarded Deans ListVisual Communications Awarded Deans List
Skills
accounting, accounts payables, Adobe, Adobe After Effects, photo, Photoshop, Adobe Premiere, premiere, advertisements, Advertising, ad copy, agency, branding, brochures, budget, catalog, color, com, contracts, Copy editing, copy writing, Copywriting, Crest, Client, Clients, Digital Illustration, direct mail, Dreamweaver, Editing, email, Fashion, features, Finance, Flash, general office, Graphic Design, Graphic, HTML, Illustration, InDesign, Layout Design, Logo Design, Mac, marketing, Max, Excel, money, MS Office, Office, Outlook, PowerPoint, Publisher, Windows, Word, Network, newspaper, office administration, Online marketing, Internet research, page, Photography, PHP, print advertising, print production, Proofing, proposals, quality, Quark, real estate, reporting, Retail, Sales, servers, settlements, Strategic Marketing, Trade Shows, website, Web Sites, websites, Web design
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Resume Overview

Companies Worked For:

  • Sotheby's

School Attended

  • Westwood College

Job Titles Held:

  • Administrative Manager
  • Freelancing
  • Coldwell Banker
  • Marketing/Media/Advertising Management

Degrees

  • Bachelors of Science : Visual Communications 12 2006

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