Administrative Coordinator resume example with 4+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Self-motivated and ambitious administrative coordinator with ample management experience who works well under pressure and is budget and labor conscious. With experience working in multiple departments to accommodate store and customer needs. Excellent communication and great team motivator with the ability to delegate tasks to TM's to maximize store operations.

  • Verbal and Written Communication
  • Team Management and Supervision
  • Staff Scheduling
  • Customer Service
  • Recruitment and Hiring
  • Multitasking and Organization
  • Personnel Records Maintenance
  • Onboarding, Training and terminations
  • Performance Evaluations
  • Understanding of HR Policies
  • Assessing Performance
  • Interviews
  • Payroll Processing
  • Bill Payment and Recordkeeping
07/2021 to Current Administrative Coordinator Berklee College Of Music | MA, State,
  • Paid vendors and oversaw other recurring operational expenses.
  • Liaised with technical support staff to maintain or repair office equipment.
  • Worked with finance department to file receipts and reimbursements.
  • Prioritized tasks to meet deadlines for policy and program initiatives.
  • Handled purchasing and maintenance of general office supplies.
  • Maintained quarterly budgets to reach goals
  • Answered telephone inquiries and processed incoming and outgoing mail.
  • Onboarded new employees in time reporting and payroll systems.
  • Processed employee rehires, transfers, terminations and withholdings.
  • Worked with HR staff to accurately track and update paid time off.
  • Prepared purchase orders and expense reports.
  • Managed payroll and time and attendance systems weekly.
  • Responded to employee inquiries regarding payroll and timekeeping.
  • Worked with legal department to answer disability claims in timely manner
  • Answered phone calls, provided information and connected callers to appropriate personnel.
  • Liaised between employees and upper-level management and resolved issues.
  • Developed administrative staff skills by providing information, training and coaching.
  • Sorted and organized e-mails to appropriately prioritize by urgency.
  • Enhanced professional growth and development by participating in educational programs and workshops.
  • Documented and communicated needed actions to management to maintain continuity of work operations.
  • Executed or delegated tasks to team members to fulfill store needs
  • Handled sensitive and confidential employee information with complete discretion.
  • Guided new hires and rehires through orientation and onboarding and explained documentation requirements to facilitate HR process.
  • Processed employee status changes, keeping human resources systems and employee records up to date.
  • Developed and maintained training materials and benefits packets for new hires.
  • Conducted job applicant background checks in accordance with policy and procedures.
  • Prepared and posted job openings to appropriate job sites.
  • Drove employee feedback to deliver information to management for corrective action.
  • Assisted candidates with application processes by answering questions about application, performing background checks, providing I-9 forms and handling drug screening paperwork.
  • Assisted with planning, organizing and coordinating company events.
06/2019 to Current Back up Admin Coordinator C-A-L Ranch | Spanish Fork, UT,
  • Managed employee scheduling according to availability, and forecasted sales.
  • Work multiple departments to meet store needs
  • Updat TM's on new company policies and careeroportunities during huddles
  • Delegate work assignments in a manner that most effectively utilizes their talents and abilities while maximizing profits during down time.
  • Hire and term TM's
  • Upload documents into TM profile.
  • Responsible for making sure team members are effectively trained by completing modules according to company standards
  • Make sure store vault is counted along with tills before store opening
  • Place Garda orders to meet store needs
  • Make sure CAF's for attendance and meal violations are given in timely manner.
  • Answer customer calls and TM's concerns
  • Run labor daily to make sure OT is at a minimum.
08/2018 to Current Head Cashier Sprouts Farmers Market Inc, Grocery | City, STATE,
  • Trained new team members in cash register operation, stock procedures and customer services.
  • Authorized discounts and special actions to resolve customer disputes and maintain satisfaction.
  • Learned roles of other departments to provide coverage and keep store operational.
  • Resolved and balanced cash drawers at end of shifts to generate accurate reports for cash registers.
  • Monitored cash drawers and self-checkout stations to confirm adequate cash supply.
  • Reviewed stock levels and shelves and pulled new inventory from stockroom to replenish floor.
Education and Training
Expected in No Degree | Mathematics Los Angeles City College, Los Angeles, CA GPA:
Expected in High School Diploma | Los Angeles Senior High School, Los Angeles, CA GPA:

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Resume Overview

School Attended

  • Los Angeles City College
  • Los Angeles Senior High School

Job Titles Held:

  • Administrative Coordinator
  • Back up Admin Coordinator
  • Head Cashier


  • No Degree
  • High School Diploma

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