administrative coordinator resume example with 15+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Organized administrative leader, bringing excellent communication skills and proactive nature, with proven history of performing with integrity and efficiency. Committed to optimizing administrative resources to meet business objectives and leveraging strengths to maximize team performance. Offering 15 years of experience in leadership and administrative support roles. Professional and polite with upbeat attitude and resourceful approach to challenges.

  • Excellent planner and coordinator
  • Advanced MS Office Suite
  • Interpersonal and written communication
  • Master calendar management
  • Invoice and payment processing
  • Team leadership
  • Managing office supply inventory
  • Tech-savvy
  • Correspondence preparation
  • Office administration
  • Organizing meetings
  • Proficient in Epic, Workday
10/2014 to Current Administrative Coordinator Trinity Health Corporation | Red Hook, NY,
  • Assist Executive Director as appropriate to prepare and edit communications, letters, presentations and other documents.
  • Coordinate sensitive issues upon request of Executive Director.
  • Attend meetings, record, transcribe and distribute minutes of meetings under supervision of Executive Director.
  • Coordinate gathering and release of monthly clinical volumes report to Executive, VP, and Physician Leadership.
  • Supervise Administrative team and Cancer Center volunteers and delegate as appropriate.
  • Liaise with other department managers and assistants to ensure co-ordination various meetings and building activities.
  • Work closely with others to ensure timely invoicing and accounts receivables.
  • Direct administrative functions, employee reimbursements and check requests across three departments.
  • Complete bi-weekly payroll for 15 employees.
  • Enhance collaboration between team members by preparing meeting materials and taking clear notes to distribute to stakeholders.
  • Keep physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Help employees with day-to-day work and complex problems by applying motivational and analytical strategies.
  • Manage administrative processes and prepared key reports and documentation.
  • Optimized personnel coverage, preparing work schedules based on staff availability and forecasted demands.
08/2010 to 10/2014 Executive Assistant, Chief Financial Officer Cinemark | Layton, UT,
  • Provided wide-ranging administrative support to Chief Financial Officer, which included but not limited to creating, maintaining, and editing contracts, legal documents, spreadsheets, files, and presentations.
  • Managed financial transactions, including large cash, check and automated deposits.
  • Administered online banking functions and create journal entries.
  • Created electronic journal form, resulting in cost savings and improved efficiency for department.
  • Created access database to track invoicing and deposits, vastly improving effectiveness.
  • Worked with outside physician practices to follow up and retrieve payments on outstanding balances, resulting in significant receipt of cash income.
  • Coordinated outside visitors and meetings, including room preparation, invitations, etc.
  • Heavy calendar management utilizing Microsoft Outlook.
  • Handled phone calls in professional and confidential manner, managing questions and meeting requests directed to Chief Financial Officer.
  • Administrative support to Finance Department.
  • Oversaw ordering, and maintenance of office supplies and equipment.
  • Acted as liaison with building management.
  • Maintained organization chart and employee vacation records.
  • Ensured confidentiality and discreet handling of all business.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance data.
  • Distributed company-wide announcements booked conference rooms and coordinated catering for annual staff development forum.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Coordinated logistics for conferences and seminars, including travel arrangements and venue reservations.
  • Represented executives in conferences, in person and via e-conferences.
  • Executed special objectives and projects in response to executive team and board member requests.
01/2008 to 08/2010 Market Data Services Reference Coordinator Carepoint Health | Hoboken, NJ,
  • Screened and directed client phone calls to assist with inquiries and follow up on their requests.
  • Maintain client databases with customer focus, analytical skills, and fine attention to detail.
  • Manage multiple e-mail queues with sense of urgency and prioritization in fast-paced environment.
  • Perform wide variety of word processing, spreadsheet, and clerical functions for assigned fund groups.
  • Initiated creation and implementation of job aids to utilize in training and education of co-workers.
  • Designed forms to expedite work tasks and improved work productivity.
12/2005 to 01/2008 Surgical Coordinator Eye Health Services | City, STATE,
  • Developed and implemented operational procedures for new hires in satellite offices.
  • Coordinated with doctors, staff, and patients to schedule appointments and book cataract surgeries.
  • Greeted patients, verified personal information and directed them to necessary personnel.
  • Managed diverse schedules and travel arrangements for several doctors in multiples offices.
  • Communicated with other medical offices and surgical facilities to expedite patients' requests and needs.
  • Answered, screened and directed multiple phone lines with urgency and customer satisfaction.
  • Prepared and distributed correspondence for doctors and staff members.
Education and Training
Expected in 2006 to to Bachelor of Science | Business Management University of Massachusetts, Dartmouth, MA GPA:
Dean's List
Activities and Honors

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Resume Overview

School Attended

  • University of Massachusetts

Job Titles Held:

  • Administrative Coordinator
  • Executive Assistant, Chief Financial Officer
  • Market Data Services Reference Coordinator
  • Surgical Coordinator


  • Bachelor of Science

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