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administrative coordinator resume example with 20+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Professional Summary

Experienced Office Administration Coordinator with 24+ years of experience playing key role in attaining daily objectives and long-term goals across diverse office platforms. Highly dependable, ethical and reliable support specialist and leader that blends advanced organizational, technical and business acumen. Organized simultaneous office functions and direct administrative personnel . Performance-oriented and driven with in-depth understanding of budgets, payroll and office organization needs. Skillfully coordinate resources and administrative support to the keep operations smooth and boost team productivity.

Skills
  • Excellent Organizational Skills
  • Strong Customer Relations Skills
  • Calendar Management
  • Data Entry
  • Payroll
  • Scheduling
  • New Hire Orientation and Trainor
  • Management
  • Computer Proficiency in Microsoft Word, Excel, Outlook, PowerPoint, Kronos Timekeeper systems and Shift Select Scheduling systems.
  • Schedule Management
  • Project Support
  • Inbound Phone Call Handling
  • Report Analysis
Education
UPMC Pittsburgh, Expected in 11/2003 Certificate : Microsoft Office - GPA :
CCAC Boyce Campus Monroeville, PA, Expected in 08/1993 No Degree : Business - GPA :
CCAC Boyce Campus Monroeville, Pa, Expected in 12/1991 Certificate : Phlebotomy - GPA :
Woodland Hills Senior High School Churchill, PA, Expected in 06/1990 High School Diploma : - GPA :
Work History
Brown And Caldwell - Administrative Coordinator
Milwaukee, WI, Monroeville, PA 03/2012 - Current
  • Assistant to Medical Director and Asst Medical Director of UPMC East Emergency Department.
  • Assistant to UPMC East Clinical Director from 3/2012 through 2/2022.
  • Assistant to Unit Director of UPMC East Resource and Emergency Departments.
  • Maintain consistent and accurate communication with all patient care areas, including Unit Directors and Nursing
  • Expert knowledge in Shift Select scheduling and Kronos Payroll System
  • Assisted management with special projects to complete all tasks by deadlines.
  • Created presentations and other materials to support organizational activities.
  • Developed and implemented organizational systems to streamline daily operations.
  • Oversaw appointment scheduling and itinerary coordination for both clients and personnel.
  • Facilitate and collaborate with All Unit Director in daily bed Huddle for process for supplemental Staffing to meet all inpatient needs
  • Place and receive unit supply orders for ED and help other units when necessary.
  • Daily lab and patient charge entry for all ED Patients.
  • Manage employee’s call-offs, tardiness, overtime, FMLA & WC in accordance with labor contract, regulatory guidelines & UPMC Policy.
  • Maintained databases and contact lists to keep important contact information accurate and up to date.
  • Greeted visitors with professionalism and enthusiasm to provide support and direct guests to appropriate department.
  • Coordinated and scheduled meetings and appointments to keep organization running smoothly.
  • Organized meetings for executives and coordinated availability of conference rooms for participants.
  • Manages confidential employee files.
  • Communicate with internal and external contacts to facilitate meetings and Information.
  • Monitor and schedule annual training competencies for staff.
  • Processed expense submission and reporting for four cost centers.
  • Prepared materials for presentations
  • Managed daily calendars for management.
  • Assisted management with special projects to complete all tasks by deadlines.
Nrg Energy, Inc. - Administrative Assistant
Deweyville, TX, 02/2010 - 03/2012
  • Prepares unit nursing staff biweekly work schedules based on unit staffing Requirements, review, and approval of staff requests
  • Prepares orientation material for all new hires and instructs them on completion of schedule requests, time sheets, and overtime sheets
  • Assists unit staff with computer skill needs
  • Place and receive unit supply orders
  • Prepares administrative reports as requested by unit’s nursing management
  • Monitor and schedule annual training competencies for staff
  • Prepares, reviews, verifies, and organizes process for time sheets, overtime reports and other payroll documentation of unit nursing staff
  • Manage employee’s call-offs, tardiness, overtime, FMLA & WC in accordance with labor contract, regulatory guidelines & UPMC Policy
  • Facilitates and coordinates the hiring process including the coordination of interviews, communication with Human Resources and identified candidates.
  • Maintains employee records and data related to each employee
  • Coordinates and monitors processing of administrative documentation related to hiring, promotion, evaluation, transfer and termination of staff
Nrg Energy, Inc. - Administrative Assistant
Milford, CT, 09/2002 - 02/2010
  • Payroll and time tracking for over 100 employees.
  • Maintained adequate daily staffing for all Psychiatric/Detox units.
  • Manage employee’s call-offs, tardiness, overtime, FMLA, WC in accordance with labor contract, regulatory guidelines &, Policy.
  • Manages confidential employee files.
  • Communicate with internal and external contacts to facilitate meetings and Information.
  • Monitor and schedule annual training competencies for staff.
  • Processed expense submission and reporting for four cost centers.
  • Prepared materials for presentations.
  • Managed daily calendars for management.
  • Trainer for UPMC Braddock in Kronos (timecard computer system) Alcatel (phone system) and One–Staff (Scheduling software).
  • Creation of data bases reflecting.

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Resume Overview

School Attended

  • UPMC
  • CCAC Boyce Campus
  • CCAC Boyce Campus
  • Woodland Hills Senior High School

Job Titles Held:

  • Administrative Coordinator
  • Administrative Assistant
  • Administrative Assistant

Degrees

  • Certificate
  • No Degree
  • Certificate
  • High School Diploma

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