Administrative Coordinator resume example with 15+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:

Skilled Financial Manager adept at increasing work process efficiency and profitability through functional and technical analysis.


MS Office, FileMaker Pro, SharePoint, Google Docs, Adobe Photoshop, WordPerfect, and Boston University systems including SAP, Business Link, Student Employment, Legacy

  • Strategic and financial planning expert
  • Process implementation
  • Proficient in SAP
  • Strength in financial planning
  • Customer relations
Administrative Coordinator, 09/2010 to Current
Anheuser-Busch InbevPerry, OK,
  • The Technology Development Office is Boston University's department responsible for protecting, marketing and commercializing intellectual property developed at Boston University.
  • Executed comprehensive financial accounting and management of all patent/royalty receipts, patent expense and patent actions.
  • Responsibilities in this role include - preparing monthly financial reports, advising the Director of Admin.
  • Finance, and the Director, IP & Licensing, on the status of expenses and receivables, taking solid action towards collections, identifying variances and ensuring that correcting adjustments are made promptly, and preparing monthly, quarterly, & annual invoices.
  • Maintain SharePoint and FileMaker databases for both the administration & finance department and the intellectual property & licensing department, and assure they reconcile to the university accounting system - SAP.
  • Manage processes for provisional application assignments, technology disclosures, declaration, and Powers of Attorney, as well as reporting federally funded inventions on iEdison.
  • Ensuring royalty processes are compliant with the patent policy for both the CRC and MED campuses and executed license agreements.
  • Build and manage relationships with a diverse group of faculty and students throughout the university.
  • Special projects as assigned: Providing meticulous attention to detail, present findings, determine solutions and implement them.
  • Committees: Participate in departmental teams about office action items, establishing procedures for those items and collaborate on making current procedures more efficient.
  • Each team presents their work at the annual office retreat and the department then decides how to implement the team's proposals.
Patient Coordinator, 02/2010 to 10/2010
Advantage DentalHelix, OR,
  • The Boston University Dental Health Center is a multi-disciplinary group practice and primary provider for the BU Dental Health Center Plan and the Dental Blue Freedom Plan.
  • Provided excellent customer service to each of the Dental Center's primary customer groups, which included assisting patients with referrals to other treatment areas throughout the Center, and coordinating appointments.
  • Maintained customer databases and answered patient inquiries regarding ledger balances, charges, and insurance compliance, processed cash receipts, setup payroll deductions, and ensured adjustments to patient accounts were accurate.
Property Manager, 05/1994 to 01/1999
Dagenais EnterprisesEscanaba, MI,
  • The Community Builders is a large and highly accomplished non-profit development corporation whose mission is to build and sustain strong diverse communities.
  • Developed bid specifications within government guidelines for property construction & maintenance, and organized and recruited subcontractors, evaluated bids, and executed contracts for services.
  • Prepared and submitted monthly HUD/MHFA documents.
  • Managed office operations, developed and ensured compliance with operating budget, and served as single point of contact for vendors, residents, and staff.
  • Prioritized daily maintenance to maximize staff productivity and meet management objectives, maintained database of inventory and building equipment.
  • Jessica.
  • Claire Coordinated and attended monthly Board of Directors meetings, reported on finances, reviewed any complaints, discussed concerns, collaborated on appropriate solutions and implemented them.
  • Met with residents annually and reviewed income, made necessary adjustments to their monthly payment.
  • Maintained confidential resident records and files.
Bachelor of Science: Business Administration, Expected in 1993
UMASS Boston - Boston, MA
GPA: cum laude

Business Administration cum laude

Member of the UMASS Boston Alumni Association Volunteer for Burlington Youth Soccer Association and Burlington High School Boosters Club managed, lead, coached, trained, enforced, planned, and executed.
accounting, Adobe Photoshop, analytical skills, attention to detail, Attorney, budget, contracts, excellent customer service, databases, database, FileMaker Pro, FileMaker, Finance, financial, financial accounting, government, insurance, inventory, IP, ledger, Director, managing, marketing, meetings, Access, Excel, MS Office, Office, Outlook, PowerPoint, Word, payroll, problem solving, processes, profit, proposals, reporting, SAP, WordPerfect
Additional Information
  • Interests & Other
  • Member of the UMASS Boston Alumni Association
  • Volunteer for Burlington Youth Soccer Association and Burlington High School Boosters Club
  • managed, lead, coached, trained, enforced, planned, and executed.

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Resume Overview

School Attended

  • UMASS Boston

Job Titles Held:

  • Administrative Coordinator
  • Patient Coordinator
  • Property Manager


  • Bachelor of Science

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