Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - -
Highly motivated Sales Associate with extensive customer service and sales experience. Outgoing sales professional with track record of driving increased sales, improving buying experience and elevating company profile with target market.
06/2016 to Present
Administrative Coordinator Anheuser-Busch Inbev FL, State,
  • Assist in maintaining calendars for Associate Executive Directors: proactive management of time and schedules, coordinating meetings/ schedules/ timetables, etc.
  • as well as select executive committees and special assignments.
  • Coordinate signature authorization process for department expenses and reimbursements, and invoice processing.
  • Responsible for preparing Kronos Payroll every two weeks for Associate Executive Directors approval.
  • Responsible for the coordination of meetings availability and meeting rooms for the new buildings at off campus facility.
  • Special Projects: Organizing and planning special events; provide administrative support to short term, high intensity projects.
  • Serves as a key point of contact for marketing/physician liaison operating functions such as management of patient communication materials, event invitations, coordination of meetings and facilities.
06/2013 to 06/2016
Administrative Coordinator Api Group Corporation Harrison, NY,
  • Provided support for the Chief Marketing Officer and other members of the Penn Medicine marketing department.
  • This consisted of screening phone calls, heavy calendar management, submitting expense reports, and general clerical duties.
  • Coordinated Marketing Communications leadership meetings and other marketing meetings as assigned by the CMO.
  • Ensured that all meeting logistics/needs were met including preparation of meeting agendas.
  • Organize on and off-site internal and meetings with potential marketing vendors and University of Pennsylvania Health System Executives, Chairs and Chiefs.
  • This consisted of securing/coordinating space on the UPHS campus as well as external venues.
  • Ensured CMO's preparedness for all meetings, discussions, and presentations.
  • Assisted with yearly budget process, which consisted of inputting budget into Hyperion database.
06/2007 to 04/2013
Executive Assistant / Department Coordinator Real Alloy Rockcreek, OH,
  • Provided support for the Director, Vice President and other members of the management team.
  • This consisted of screening phone calls, heavy calendar management, submitting expense reports, creation of disbursement vouchers/requisitions, maintaining time-off request, and general clerical duties.
  • Verified and performed periodic audits on all out-of-state pharmacy and pharmacist licenses to help ensure we are compliant with those states' Boards of Pharmacy.
  • Notarized various pharmacy and pharmacist applications.
  • Maintained and uploaded pharmacy licenses and various reports onto the corporate SharePoint site.
  • Researched and maintained documentation concerning regulatory responses from various state regulatory agencies.
  • Event planning for the Pharmacy, which consisted of organizing quarterly employee luncheons and the year-end holiday event.
  • Planning consist of acquiring various quotes from external vendors, submission/approval of event purchase requisitions and creation of various reports utilizing pivot tables to ensure we remain within set planned budget.
05/2006 to 06/2007
Administrative Assistant Hilton Worldwide Kansas City, KS,
  • Process Excellence Strategic Operations: Technical Administrator for PTS Project Prioritization and Portfolio Management Process.
  • Performed administrative duties which included managing projects, composing letters, and reports, scheduling meetings, preparing/editing presentations utilizing PowerPoint and ordering office supplies using Ariba software.
  • Recorded and prepared minutes for various departmental team meetings.
  • Coordinator for department eRoom.
  • Maintained project list utilizing Microsoft Excel software for the department, which consisted of confirming the project titles and hyperlinks to the e-room are correct and functioning.
  • This also consisted of producing subtotal reports to calculate the engineers' time allocations, and adding or removing projects as instructed by the Associate Director.
03/2000 to 06/2005
Business Development - Executive Assistant Morningstar Woburn, MA,
  • Executive VP of Business Development and Chief Marketing Officer.
  • In addition to my normal duties I worked as a special assistant to the Marketing Director for the company's win of a mega project.
  • This intense effort involved coordination of over 36 firms.
  • Supported the Chief Operating Officer and Executive Vice President in preparing monthly, quarterly, and annual marketing reports.
  • This consisted of preparing charts, graphs, and tables for inclusion in PowerPoint presentations.
  • Scheduled international and domestic travel arrangements, screened incoming calls, and prepared expense reports.
  • Point support person for Operations and Business Development reporting for this 2,500-person firm.
  • This consisted of maintaining the Business Development database, running ad hoc reports, and updating the Business Development intranet site.
  • Gathered, coordinated, and summarized appropriate data from departments to formulate monthly reports.
  • Coordinated and managed corporate apartment rentals for employees who relocated to work on projects.
  • This consisted of negotiating lease agreements, monitoring, and reporting monthly expenses to finance to confirm we were within the planned budget.
07/1998 to 06/1999
Sales Administrative Assistant Deutsche Bank City, STATE,
  • Mutual Funds Sales Department: Assisted Director of Sales with day-to-day appointments, client/team meetings, travel arrangements, and expense reports.
  • Coordinated offsite annual sales meeting for external/internal Mutual Fund Wholesalers.
  • Updated multiple sales reports on a weekly and monthly basis.
  • Input trades into department database system and reconciled trades on an as needed basis as back-up support.
  • Assisted Vice President of Marketing with coordinating and distributing of marketing and promotional materials.
11/1996 to 04/1998
Marketing Associate Weiss, Peck & Greer Mutual Fund Sales And Marketing Group City, STATE,
  • Provided support to Financial Services team for preparation of expenses and processed telephone requests from broker dealers.
  • Worked along with Principals in developing PowerPoint presentations for individual client meetings and in-house sales meetings.
  • Modified company standard pitch books and client prospect materials.
  • Updated firm's financial performance on a quarterly basis using various graph and spreadsheet applications.
Typing 65 wpm, Lotus Notes 6, Microsoft Office 2010 (PC and MAC), MS Project 2003, SharePoint, Microsoft Visio 2007, Ariba, Deltagraph 4.0, Adobe PageMaker, Concur, Global Meet, Hyperion
Education and Training
Expected in September 2016
Masters of Business Administration: Accounting
Strayer University - Willingboro, NJ
Expected in December 2011
Bachelor of Science: Business Administration
Peirce College - Philadelphia, PA
Business Administration
Expected in May 2008
Associates of Applied Science: Accounting
Burlington County College - Pemberton, NJ
administrative duties, administrative support, ad, back-up, budget, Business Development, charts, clerical, client, database, documentation, editing, Event planning, special events, expense reports, finance, Financial, Funds, graphs, Hyperion, invoice processing, Kronos, leadership, letters, logistics, Lotus Notes 6, MAC, Director, managing, marketing, Marketing Communications, materials, meetings, Microsoft Excel, Microsoft Office, PowerPoint, PowerPoint presentations, MS Project, SharePoint, Microsoft Visio, win, negotiating, ordering office supplies, Organizing, Adobe PageMaker, Payroll, pivot tables, presentations, producing, promotional materials, purchase requisitions, reporting, Sales, sales reports, scheduling, spreadsheet, Strategic, tables, telephone, phone, travel arrangements, Typing 65 wpm, year-end
Activities and Honors

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School Attended

  • Strayer University
  • Peirce College
  • Burlington County College

Job Titles Held:

  • Administrative Coordinator
  • Administrative Coordinator
  • Executive Assistant / Department Coordinator
  • Administrative Assistant
  • Business Development - Executive Assistant
  • Sales Administrative Assistant
  • Marketing Associate


  • Masters of Business Administration
  • Bachelor of Science
  • Associates of Applied Science

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