Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary

Administrative professional offering excellent communication and computer skills. Meets deadlines and works with a high level of multicultural awareness and adaptability.

  • Report development
  • Multi-line phone proficiency
  • Advanced clerical knowledge
  • Documentation and control
  • Attention to detail
  • Deadline driven
  • Multi-line telephone systems
  • Conference planning
  • Policy and procedure modification
  • Time management
  • Works well under pressure
  • Travel administration
  • Punctual
Work History
08/2016 to 09/2017 Administrative Coordinator Aramark Corporation | Austin, TX,
  • Drafted meeting agendas, supplied advance materials and executed follow-up for meetings and team conferences.
  • Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information.
  • Designed electronic file systems and maintained electronic and paper files.
  • Served as central point of contact for all outside vendors needing to gain access to the building.
  • Wrote reports and correspondence from dictation and handwritten notes.
  • Maintained an up-to-date department organizational chart.
  • Made copies, sent faxes and handled all incoming and outgoing correspondence.
  • Managed the day-to-day calendar for the Maternal Fetal Medicine Division Chief and staff.
  • Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
  • Maintained a listing or file of all applicable CME credits for each faculty.
  • Assisted HR Specialist in processing hospital Credentialing applications and renewals for faculty.
  • Coordinated, scheduled and arranged meeting and travel calendars, including business and social events.
  • Received and routed business correspondence to correct department or staff member.
  • Made travel arrangements for management and executive staff.
  • Helped distribute employee notices and mail around the office.
  • Sorted, received, and distributed mail correspondence between departments and personnel, including parcel packaging, preparation, and efficient shipping.
  • Aggregated and prepared documentation and reports for office meetings, distribution, and filing.
  • Coordinated domestic and international travel arrangements, including booking airfare, hotel and transportation.
  • Coordinated board and committee meetings, including schedules and information preparation and distribution.
  • Coordinated travel accommodations for staff and out-of-town visitors, including vouchers, agendas, and transportation.
  • Directed guests and routed deliveries and courier services.
  • Scheduled office meetings and client appointments for a team of fifteen physicians.
  • Supported CFO through personal document management, calendar organization and collateral preparation for meetings.
  • Lead the department in acquiring a new physician scheduling software, QGenda.
  • Responsible for inputting all physicians' clinical schedules on QGenda.
  • Scheduled office meetings and client appointments for a team of fifteen physicians.
04/2014 to 07/2016 Child and Youth Program Assistant Department Of Defense | Tacoma, WA,
  • Helped establish a program environment that promotes positive child and youth interactions with other children, youth and adults.
  • Used prepared curriculum/program materials and assists with developing a list of needed supplies andequipment.
  • Interacted with children and youth using approved child guidance and youth development techniques.
  • Interacted professionally with staff members, parents, and the Command.
  • Supervised children and youth during daily schedule of indoor and outdoor activities, on field trips, outings and special events.
  • Promoted and models safety, fitness, health and nutrition practices.
  • Notified supervisor on health, fire, and safety compliance concerns.
  • Observed a program participant for signs that may indicate illness, abuse or neglect and reports as directed.
  • Prepared and completed Program participation data daily reports.
  • Provided care/supervision, oversight, and accountability for program participants in compliance with DoD, Navy and local policies, guidance, and standards.
01/2013 to 08/2013 Health Education Specialist Intern Richmond City Health District | City, STATE,
  • Educate clients on early prenatal care.
  • Nutrition education during pregnancy.
  • Conduct home visits to ensure client safety Assess clients' needs and refer them to appropriate services Educate clients about breastfeeding and counseling them to breastfeed.
  • Educate clients about family planning.
  • Educate clients about healthy lifestyles to reduce infant mortality rate.
  • Educate clients about safe sleep environments for their children.
  • Refer clients to available resources in the community Enter client encounter data into data system.
Expected in 2013 Bachelor of Science | Community Health Education Virginia Commonwealth University, Richmond, VA GPA:
Community Health Education Program Planning and Evaluation, Service Learning in Community Health, Principles of Health Care Management, Physiology, Human Anatomy, Exercise Physiology, Lifespan Development, Health Psychology, Ethics and Healthcare, Community Health Education and Promotion, Coping and Adaption, Medical Terminology, Child Development, Principles of Nutrition.
Anatomy, business correspondence, central point of contact, Community Health, conferences, counseling, client, clients, dictation, document management, documentation, special events, faxes, filing, RHIA, HR, notes, materials, Medical Terminology, meetings, access, Excel, mail, office, Navy, organizational, packaging, personnel, Physiology, policies, Program Planning and Evaluation, Promotion, Psychology, receptionist, safety, scheduling, shipping, spreadsheets, supervisor, supervision, telephone, transportation, travel arrangements

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School Attended

  • Virginia Commonwealth University

Job Titles Held:

  • Administrative Coordinator
  • Child and Youth Program Assistant
  • Health Education Specialist Intern


  • Bachelor of Science

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