Administrative Coordinator resume example with 19+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
Professional Summary

Seasoned Property Manager Assistant with excellent organizational and problem resolution skills. Over 18 years of experience in property management industry. Committed to maintaining solid tenant relationships and helping tenants follow lease terms.

Outgoing Administrative leader offering 20 years of experience prioritizing and delegating administrative tasks to drive goal-achievement. Proficient in schedule coordination, resource allocation and office supply inventory management. Dedicated to training and mentoring top-talent and cultivating an empowering and productive work culture. Professional and polite with upbeat attitude and resourceful approach to challenges.

  • Staff Management
  • Contract Preparation
  • Prospecting Clients
  • Internet Marketing
  • Budget analysis procedures
  • Preparing property agreements
  • True team player
  • Financial budgeting and reporting
  • Property tours and inspections
  • MRI accounting software
  • Customer service-focused
  • Affordable housing programs knowledge
  • Database Management
  • Marketing and advertising
Work History
Administrative Coordinator, 10/2013 - 02/2021
Aramark Corporation Tempe, AZ,
  • Prepared detailed documents and reports in adherence administrative processes.
  • Collaborated in timely processing of billing and accounts receivables.
  • Addressed questions and managed communications with patients and insurance agents.
  • Worked closely with others to accomplish timely invoicing and accounts receivables.
  • Responded to questions and managed communications with patients and Job Titles.
  • Handled patient scheduling, check-in, check-out and processing.
  • Coordinated travel itineraries, including flights, ground transportation and hotel accommodations.
  • Made travel arrangements for staff members.
  • Oversaw office inventory activities, including ordering and requisitions, stocking and shipment receiving.
  • Developed highly-efficient administrative team through ongoing coaching and professional development opportunities.
  • Established and updated work schedules to account for changing staff levels and expected workloads.
  • Managed CRM database, including troubleshooting, maintenance, updates and report generation.
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current and compliant financial records.
  • Assessed personnel performance and implemented incentives and team-building events to boost morale.
  • Managed files and records for clients and adhered to safety procedures to prevent breaches and data misuse.
  • Helped employees with day-to-day work and complex problems by applying motivational and analytical strategies.
  • Completed bi-weekly payroll for Number employees.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Improved office operations by automating client correspondence, record tracking and data communications.
  • Improved customer satisfaction scores through application of superior conflict resolution and problem-solving skills.
  • Maintained accurate, current and compliant financial records by monitoring and addressing variances.
Property Management Assistant, 02/2008 - 02/2014
Petco Marlboro, NJ,
  • Introduced prospective tenants to types of units available and performed tours of premises.
  • Exceeded annual occupancy of 90% in 1.
  • Minimized vacancy periods by collaborating with building owners to strategize improvements to marketing initiatives, business plans and tenant outreach programs.
  • Kept meticulous records of all correspondence between management and tenants.
  • Boosted occupancy Number% by leveraging market knowledge and successful promotional strategies.
  • Kept records accurate, detailed and fully compliant with reporting requirements to meet all state, local and federal housing requirements.
Property Management Assistant, 08/2001 - 06/2008
Petco Miami, FL,
  • Maintained operational facilities attractive to potential tenants by organizing regular maintenance, major repairs and capital improvement projects.
  • Boosted occupancy 100% by leveraging market knowledge and successful promotional strategies.
  • Kept records accurate, detailed and fully compliant with reporting requirements to meet all state, local and federal housing requirements.
  • Completed annual rent calculations using housing database software.
  • Maintained current contract files as prescribed by company contract policies and procedures.
  • Distributed and followed up on tenant renewal notices.
  • Followed up on delinquent tenants and coordinated collection procedures.
  • Trained and motivated leasing staff during bi-monthly trainings.
  • Decreased operating costs by 100% by implementing cost control procedures.
  • Developed and executed plan to achieve and maintain 100% or better rate of occupancy.
  • Maintained sufficient number of units market-ready at all times.
  • Communicated regularly with key on- and off-site tenant contacts to achieve satisfaction with facility and services.
Bachelor Of Administrative Studies: Business Administration And Management, Expected in 08/2001
Georgia Perimeter College - Decatur, GA

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Resume Overview

School Attended

  • Georgia Perimeter College

Job Titles Held:

  • Administrative Coordinator
  • Property Management Assistant
  • Property Management Assistant


  • Bachelor Of Administrative Studies

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