administrative coordinator resume example with 6+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) XXX-1000
  • Cell:
  • :

Talented administrative coordinator with executive-level administrative management and financial, business and operational leadership expertise. Multidisciplinary professional exhibiting essential techniques in policy, procedure and process improvement initiatives to minimize labor, increase productivity and maintain quality in all aspects of administrative support.

  • Microsoft Suite proficient
  • Excellent workflow management
  • Social media
  • Adobe Illustrator
  • Proactive approach to problem solving
  • Flexible creative approach
  • Time management
  • Self-motivated professional
  • Photoshop and Lightroom
  • Managing inventory
  • Calendars management
  • Employee development
  • Office inventory management
  • Data compilation
  • Data confidentiality
  • Travel administration
  • Booking travel
  • Schedule management
  • Answering inbound calls
  • Managing file systems
  • Proposal writing
  • Faxing documents
  • Back office operations
  • Excel spreadsheets
  • Cash deposit preparation
  • Coordinating program activities
  • Recordkeeping and bookkeeping
  • Directing visitors
  • Tracking documents
  • Accounting skills
  • Meeting planning
  • Business writing
  • Employee training and development
  • Problem resolution
  • Billing and coding
  • Multi-line phone systems
  • School records organization
Administrative Coordinator, 06/2019 to Current
Bayada Home Health CareBuffalo, MN,
  • Reorganized and streamlined the duties in the office of the dean of Arts and Sciences in an effort to make the day to day operations more efficient. Organized and implemented a new filing system for student and faculty/staff records
  • Supervised a student worker and maintained her work schedule. Conducted the annual evaluation of the student worker and motivated worker to improve productivity
  • Worked closely with the chair's of the departments in Arts and Sciences to organize hiring of employees, class schedules, budget, travel, requisitions, and many other duties. Travel included researching and scheduling flights, car rentals, and hotel accommodations
  • Placed orders for the school of Arts and Sciences and checked in received packages. Routinely audited the accounts receivable from the budget to confirm expenditures
  • Answered and routed telephone calls to the appropriate persons at Sul Ross State University. Extensive e-mail communication within Sul Ross and externally as well. Handled all incoming mail and prepared all outgoing mail, including internationally
  • Interfaced with various departments, including the university provost and the registrar, and communicated effectively using active listening, open-ended questioning and appropriate response skills
Administrative Assistant, 09/2018 to 06/2019
The Cook & Boardman Group, LlcCumberland Foreside, ME,
  • Coordinated domestic and international travel, hotel and transportation needs for staff
  • Communicated with vendors to place and receive orders, request maintenance services and deliver instruction on behalf of office management
  • Created and maintained spreadsheets and developed administrative and logistical reports
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and ensure compliance with company policies and procedures
  • Directed customer communication to appropriate department personnel, in addition to providing information to resolve inquiries and bolster customer satisfaction
  • Tracked and submitted employee time sheets to accounting department for payroll processing
  • Tracked expenses and documented records using BANNER
  • Wrote email messages, memos and business letters for management and proofread all documentation to provide error-free correspondence
  • Coordinated daily and weekly schedules and monthly calendar obligations for 16 professors and two department chairs
  • Organized conference room space and materials for internal and customer meetings, took notes and distributed meeting minutes to support executive needs
  • Maintained up-to-date department organizational chart
  • Coordinated project materials, including managing physical and digital files, monitoring spreadsheets and updating reports
  • Maintained attendance records, taking note of staff vacation time, sick days and personal days
Photographer, 01/2016 to Current
Hearst CommunicationsSeattle, WA,
  • Cropped, manipulated and performed color-balance for final images
  • Highly intuitive and able to provide fast out-of-the-box thinking to get just the right shot
  • Set up precise photographic measurements and control equipment
  • Photographed special events, including weddings, parties and school portraits
  • Defined image requirements and planned photographic events
  • Collaborated successfully with variety of personalities and work styles
  • Explained price and package details to customers
  • Fostered productive, professional working relationships with vendors and fellow craftspeople
  • Managed strategic business planning and day-to-day operations
  • Addressed client problems professionally and quickly by responding to phone calls, e-mail, or private messenger
  • Maintained customer expectations with open consultations and frequent communication
  • Self-employed and the only employee
Education and Training
: Communications, Expected in to Sul Ross State University - Alpine, TX
High School Diploma: , Expected in 05/2000 to Llano High School - Llano, TX,

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Resume Overview

School Attended

  • Sul Ross State University
  • Llano High School

Job Titles Held:

  • Administrative Coordinator
  • Administrative Assistant
  • Photographer


  • Some College (No Degree)
  • High School Diploma

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