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Administrative Coordinator Resume Example

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ADMINISTRATIVE COORDINATOR
Summary

Reliable and energetic arts administrator with a Master of Arts in Arts Management. A highly motivated individual with strong organizational and prioritization abilities. Areas of expertise include communications, public relations, marketing, event planning and outreach.

Highlights
  • ➢ Good written communication skills
  • Working knowledge of WordPress and Photoshop
  • PR and marketing experience
  • Fundraising





  • Familiarity with Microsoft Office and social media
  • Experience with Banner, Patriot Web, 25Live and eVA Purchasing systems
  • Event planning experience
Experience
Administrative Coordinator08/2013 to CurrentCompany NameCity, State
  • ➢Developed and implemented new scheduling system for special events, portfolio reviews and advising through Acuity Scheduling to replace cumbersome phone appointments
  • Manage front line communication between students, faculty and administration, prepares written communication for prospective and current student admittance.
  • Assist with PR/Marketing with CVPA Academic Affairs and Admissions Offices as well as outreach initiatives
  • Serve as liaison for marketing School of Art Portfolio Review Day and Open House events to the community and local high schools
  • Websites management (i.e. edits and updates)
  • Schedules and coordinates School of Art Advisory Council meetings
  • Manage portfolio review process, communication flow between prospective students, Admissions and School of Art staff and administration
  • Administers and collates information generated throughout the portfolio and recruitment process
  • Coordinate/schedule for special departmental events along with other staff
  • Responsible for knowledge of all School of Arts programs and degree specifications
  • Departmental e-mail communications
  • Processing curricular paperwork, preparing syllabus for Web publication
  • Departmental tours
  • Portfolio review coordination, liaison between SoA and Admissions on portfolio reviews, developed electronic tracking system for portfolio reviews.
Production Coordinator06/2011 to 08/2013Company NameCity, State
  • ➢Manage Center for the Arts internal production calendar
  • Provide continuous data maintenance/entry in R-25 scheduling system (internal/external performances and scheduled rigging maintenance) to reflect consistency between performance calendars
  • Rental recaps - track labor hours for FT staff and over-hire
  • Coordinate hiring ushers and stage hands for events
  • Managed HR duties to include time sheet entry, background checks, hiring employees, terminating employees, payroll modification
  • Union payroll
  • Secure specific performance equipment (i.e. rigging equipment, CO2 etc.) for upcoming performances from external vendors
  • Assist Production Manager in performance logistics and assisted other production staff as needed; bulk purchase orders through eVA
  • Assist with GMU required training.
PR & Marketing Assistant09/2010 to 01/2011Company NameCity, State
  • ➢Identified and conducted market research to provide logistical marketing support to the Artistic Director.
  • Gathered promotional material for summer classes
  • Developed sponsorship package (included sponsorship letters, levels of sponsorship, sponsorship forms etc.).
  • Provide PR and marketing support for Artistic Director.
  • Assisted with developing creative summer camps and workshops
Fundraising & Development Intern03/2009 to 05/2009Company NameCity, State
  • ➢Event management for Friends of the Hylton
  • Provided staff support for annual fundraising event "Shooting for the Stars"
  • Responsible for logistics of Friends of the Hylton Center (meetings, special events, catering and marketing materials)
  • Prepare and distribute notices, agendas, meeting minutes
  • Attend Friends of Hylton Center committee meetings
  • Assemble donor kits and presentation materials for events
  • Process donations and prepare acknowledgment letters and other correspondence
  • Logistics of donor and volunteer cultivation
Education
Master of Arts: Arts Management2009George Mason University, College of Visual and Performing Arts FairfaxCity, State, US

George Mason University, College of Visual and Performing Arts Fairfax, VA M.A., Arts Management; 2009

Bachelor of Arts: Dance & Recreation2004New Mexico State University, College of Human PerformanceCity, State, US

New Mexico State University, College of Human Performance, Dance & Recreation Las Cruces, NM B.A., Dance; 2004

Skills
  • Good written communication skills
  • Working knowledge of WordPress and Photoshop
  • PR and marketing experience
  • Experience in event planning
  • Familiarity with Microsoft Office and social media
  • Experience with Banner, Patriot Web, 25Live and eVA Purchasing systems
  • Familiarity with fundraising and development tactics
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Resume Overview

School Attended

  • George Mason University, College of Visual and Performing Arts Fairfax
  • New Mexico State University, College of Human Performance

Job Titles Held:

  • Administrative Coordinator
  • Production Coordinator
  • PR & Marketing Assistant
  • Fundraising & Development Intern

Degrees

  • Master of Arts : Arts Management 2009
    Bachelor of Arts : Dance & Recreation 2004

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