Administrative Coordinator Resume Example George Mason University School

ADMINISTRATIVE COORDINATOR

Summary

Reliable and energetic arts administrator with a Master of Arts in Arts Management. A highly motivated individual with strong organizational and prioritization abilities. Areas of expertise include communications, public relations, marketing, event planning and outreach.

Highlights

➢ Good written communication skills
Working knowledge of WordPress and Photoshop
PR and marketing experience
Fundraising

Familiarity with Microsoft Office and social media
Experience with Banner, Patriot Web, 25Live and eVA Purchasing systems
Event planning experience

Experience

Administrative Coordinator08/2013 to CurrentGeorge Mason University SchoolFairfax, VA

➢Developed and implemented new scheduling system for special events, portfolio reviews and advising through Acuity Scheduling to replace cumbersome phone appointments
Manage front line communication between students, faculty and administration, prepares written communication for prospective and current student admittance.
Assist with PR/Marketing with CVPA Academic Affairs and Admissions Offices as well as outreach initiatives
Serve as liaison for marketing School of Art Portfolio Review Day and Open House events to the community and local high schools
Websites management (i.e. edits and updates)
Schedules and coordinates School of Art Advisory Council meetings
Manage portfolio review process, communication flow between prospective students, Admissions and School of Art staff and administration
Administers and collates information generated throughout the portfolio and recruitment process
Coordinate/schedule for special departmental events along with other staff
Responsible for knowledge of all School of Arts programs and degree specifications
Departmental e-mail communications
Processing curricular paperwork, preparing syllabus for Web publication
Departmental tours
Portfolio review coordination, liaison between SoA and Admissions on portfolio reviews, developed electronic tracking system for portfolio reviews.

Production Coordinator06/2011 to 08/2013George Mason University Center for the ArtsFairfax, VA

➢Manage Center for the Arts internal production calendar
Provide continuous data maintenance/entry in R-25 scheduling system (internal/external performances and scheduled rigging maintenance) to reflect consistency between performance calendars
Rental recaps - track labor hours for FT staff and over-hire
Coordinate hiring ushers and stage hands for events
Managed HR duties to include time sheet entry, background checks, hiring employees, terminating employees, payroll modification
Union payroll
Secure specific performance equipment (i.e. rigging equipment, CO2 etc.) for upcoming performances from external vendors
Assist Production Manager in performance logistics and assisted other production staff as needed; bulk purchase orders through eVA
Assist with GMU required training.

PR & Marketing Assistant09/2010 to 01/2011Prince William Dance AcademyNokesville, VA

➢Identified and conducted market research to provide logistical marketing support to the Artistic Director.
Gathered promotional material for summer classes
Developed sponsorship package (included sponsorship letters, levels of sponsorship, sponsorship forms etc.).
Provide PR and marketing support for Artistic Director.
Assisted with developing creative summer camps and workshops

Fundraising & Development Intern03/2009 to 05/2009Hylton Performing Arts CenterManassas, VA

➢Event management for Friends of the Hylton
Provided staff support for annual fundraising event "Shooting for the Stars"
Responsible for logistics of Friends of the Hylton Center (meetings, special events, catering and marketing materials)
Prepare and distribute notices, agendas, meeting minutes
Attend Friends of Hylton Center committee meetings
Assemble donor kits and presentation materials for events
Process donations and prepare acknowledgment letters and other correspondence
Logistics of donor and volunteer cultivation

Education

Master of Arts: Arts Management2009George Mason University, College of Visual and Performing Arts FairfaxFairfax, VA, US

George Mason University, College of Visual and Performing Arts Fairfax, VA M.A., Arts Management; 2009

Bachelor of Arts: Dance & Recreation2004New Mexico State University, College of Human PerformanceLas Cruces, NM, US

New Mexico State University, College of Human Performance, Dance & Recreation Las Cruces, NM B.A., Dance; 2004

Skills

Good written communication skills
Working knowledge of WordPress and Photoshop
PR and marketing experience
Experience in event planning
Familiarity with Microsoft Office and social media
Experience with Banner, Patriot Web, 25Live and eVA Purchasing systems
Familiarity with fundraising and development tactics

Resume Overview

Companies Worked For:

George Mason University School
George Mason University Center for the Arts
Prince William Dance Academy
Hylton Performing Arts Center

School Attended

George Mason University, College of Visual and Performing Arts Fairfax
New Mexico State University, College of Human Performance

Job Titles Held:

Administrative Coordinator
Production Coordinator
PR & Marketing Assistant
Fundraising & Development Intern

Degrees

Master of Arts : Arts Management 2009
Bachelor of Arts : Dance & Recreation 2004

Administrative Coordinator Resume Example

Resume Score: 100%

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