Administrative Coordinator, Assistant To Special Project Manager resume example with 13+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary

Objective: Detail-oriented Business Administration major (3.0 GPA) currently attending University of Maryland Global College, with 11+ years of work experience. I am aiming to leverage a proven knowledge of customer service, executive support, and project planning skills to successfully fill the role at your company. Frequently praised as hard-working by my peers, I can be relied upon to help your company achieve its goals.

  • MS Office Suite (Word, Excel, Power Point, Access, Project, e-Builder, Outlook, Peoplesoft)
  • Job Related Skills:
  • Continuing Education Credits Earned in Leadership, Business Analysis, Business Management, Accounting, Finance, Contracting, Agile Project Management, Decision Making
  • Accounting, Risk Management
  • Agile, Scanning
  • Budget, Supervisor
  • Business Analysis, Validation
  • Business cards, Vision
  • Business Management
  • Business process improvement
  • Cardiologist
  • Catheterization
  • Customer service
  • Decision Making
  • Fashion
  • Finance
  • Financial
  • Graphic design
  • Hiring
  • Leadership
  • Managing
  • Materials
  • Meetings
  • Access
  • Excel
  • MS Office Suite
  • Office
  • Outlook
  • Power Point
  • Word
  • Nursing
  • Order office supplies
  • Peoplesoft
  • POs
  • Project Management
  • Quality Management
  • Renovation
  • Renovations
  • Reporting
  • Research
Work History
08/2016 to Current Administrative Coordinator, Assistant to Special Project Manager Bassett Healthcare | Schoharie, NY,
  • 40 hours per week Supervisor: Silvester Stokes (202-877-8358) Okay to contact this Supervisor: Yes, if position is being offered.
  • Act on Project Manager's behalf during absence providing guidance and support to team members and stakeholders on project requirements and deadlines; Provide responses to inquiries and reporting requirements.
  • Facilitate 20 Unit Secretary Orientation & Training Course and Unit Secretary Refresher Course, recurring and modification request determine the appropriate execution course.
  • Assist with managing Unit Secretary Orientation & Training Course Operating Plan totaling approximately $75K.
  • Prepare Templates.
  • Track Funding Allocations.
  • Facilitate Meetings.
  • Prepare Reallocation Requests.
  • Monitor and review open invoices/POs.
  • Prepare Requisitions.
  • Assist with managing multiple Department of Nursing renovations and projects totaling approximately $1M.
  • Coordinate with Stakeholders.
  • Review Project Budget.
  • Review/Create Project Charter, WBS, Project Matrix.
  • Track Funding Allocations.
  • Facilitate Meetings.
  • Prepare Renovation Requests.
  • Monitor and review open commitments.
  • Prepare Requisitions.
  • Provide Resource Management Support to Department of Nursing Project Manager.
  • Process Requisitions, Travel and Employee Reimbursements.
  • Complete Verification & Validation (V&V).
  • Create Excel and Miscellaneous Obligation Documents.
  • Reviews system-generated exception reports;.
  • Assist with Float Pool Unit Secretary Hiring.
  • Effectively interface with all project stakeholders.
  • Develop, review, assess project estimates.
  • Collect and analyze project performance data.
  • Resolve and/or escalate issues in a timely fashion.
  • Identify and exploit opportunities for business process improvement.
  • Assist with documenting meeting noted, tracking meeting actions, and writing status report.
  • Ensure project documents are complete, current, and archived appropriately.
  • Support PMO governance methodology and enforce project standards.
  • Develop and manage project schedules based on high-level milestones.
  • Manage day-to-day operational aspects of a project and scope.
  • Utilize my knowledge of analytical tools and techniques used to effectively plan and communicate project status to executive level stakeholder.
  • Provide support to the PMO in the areas of (Scope/Integration Management, Schedule Management, Risk Management, Quality Management, and Stakeholder/Communication/Resource Management) Perform other tasks and duties assigned, which may not be specifically listed in the position description; however, are within the general occupational category and responsibility level associated with the employee's class of work.
08/2012 to 08/2016 Medical Office Assistant III Medstar Washington Hospital Center, Washington Heart And Vascular Institute | City, STATE,
  • Provided support to the MHVI associates i.e.
  • Transplant/LVAD/Research Coordinators, Nurse Practitioners, Social Workers, MOAs, Cardiologist MDs.
  • Scheduled the post-transplant patient (annuals, discharges, and follow up appointments in Centricity IDX.
  • Schedule Stress Dobutamine/Echo (non-invasive) and Catheterization request.
  • Entered transplant data in the Heart Transplant Share Drive.
  • Process Pre/Post Invoices.
  • Create Lab accounts for Post- Transplant patients.
  • Coordinated the daily meeting conference for MHVI associates.
  • Request Audiovisual services if necessary.
  • Orientated new AHF associates.
  • Submit ASAP, One Stop requests, and order business cards.
  • Process travel/reimbursements.
  • Assisted Pre/Post AHF associates i.e.
  • Scanning, order office supplies, request graphic design and printing services for clinic documents/materials.
  • Provide office support as needed.
01/2008 to 08/2012 Admission Rep I Medstar Washington Hospital Center | City, STATE,
  • Independently completes pre-registration and financial clearance activities for Washington Hospital Center patients.
  • Maintain exemplary levels of customer service in all interaction in accordance to the Washington Hospital Center Mission and Vision.
Expected in Bachelor of Business Administration | Business Management , , GPA:
Expected in PMP Certification | University of Maryland University College, Adelphi, MD GPA:

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Resume Overview

School Attended

  • University of Maryland University College

Job Titles Held:

  • Administrative Coordinator, Assistant to Special Project Manager
  • Medical Office Assistant III
  • Admission Rep I


  • Bachelor of Business Administration
  • PMP Certification

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