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Administrative Associate II Resume Example

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ADMINISTRATIVE ASSOCIATE II
Summary

Hardworking Administrative Associate offering familiarity with Microsoft Office and Banner. Passionate about business success and talented at supporting company staff, office personnel and customer needs.

Punctual Administrative Assistant known for having terrific work ethic and dynamic communication skills. Well-versed in Microsoft Office Suite and experienced delivering high level of support.

Skills
  • Microsoft Office, Outlook, Excel, Banner, Chrome River, Concur Booking Tool
  • Very strong background in records management and confidentiality
  • Academic
  • Administrative Assistant
  • Billing
  • Budget
  • Clerical
  • Credit
  • Customer service
  • Electronic Personnel Action Forms
  • Event planning
  • Imaging
  • Indexing
  • Managing
  • Meetings
  • Office
  • Organization skills
  • Personnel
  • Copier
  • Printer
  • Processes
  • Purchasing
  • Reception
  • Scanning
  • Scheduling
  • Spreadsheet
  • Supervision
  • Travel arrangements
Experience
Administrative Associate II, Company Name, November 2019-CurrentCity, State
  • Perform advanced Administrative Assistant duties to include:.
  • Sharing Departmental or university information as it relates to Title IX, Sexual Misconduct, or other Diversity/Inclusion issues.
  • Manage office, scheduling appointments and activities.
  • Managing departmental budget, purchases, and monitoring expenses.
  • Verifying faculty, staff, and student required training completions.
  • Processing departmental Electronic Personal Action Forms for staff and students.
  • Assisting with travel arrangements, registrations, expense reports and reimbursements.
  • Attending university trainings to stay current with university purchasing requirements for SHSU P-Card, Bearkat Buy Marketplace, Chrome River, and contract vendors (Aramark, SHSU Copy Press, etc.).
  • Managed electronic calendars using Outlook and scheduled meetings, appointments and Zoom conference calls.
  • Monitored office supply inventory and replenishment, including liaising with vendors to negotiate optimal pricing.
  • Responded to client and vendor inquiries via email and telephone, providing updated and accurate information.
  • Created Word and Excel files in Microsoft Office and distributed to appropriate personnel to maintain consistent communication.
  • Coordinated travel arrangements, including ground transportation, flight reservations and lodging.
  • Developed and continuously improved digital filing and document management protocols.
  • Oversaw invoicing and billing functions, achieving consistent and accurate payments.
  • Reviewed company budget development and adherence and provided cost projection reports to inform decision-makers.
  • Created agendas, meeting notes and other documents to enhance collaborative process.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Coordinated catering services for various functions, including program trainings and department meetings.
  • Managed scheduling for student staff, monitoring resource allocation to provide optimal coverage and service.
  • Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
  • Requisitioned office supplies, assisted in payroll, performed recordkeeping and tracked time cards for all student employees.
Administrative Assistant, Company Name, October 2014-November 2019City, State
  • Produce travel requisitions for Department of Recreational Sports, including memorandums for extended absence from campus, travel requisitions/reimbursement and reports through Chrome River.
  • Supervision of student office staff for Recreational Sports Center.
  • Supervise sales for Recreational Sports events, fees and memberships.
  • Procure quotes for Purchase orders for departmental purchases.
  • Process Student employment paperwork to include new hire, promotions, and separations.
  • Trouble shoot problems with Fusion (department software).
  • Coordinate billing between Visitors Center Summer Camps and Recreational Sports.
  • Reservation Coordination for events, lease agreements, and billing, which includes nine High School graduation programs, held in Johnson Coliseum.
  • Assist where needed with SHSU graduation programs.
  • Assist Associate Director of Facilities with bi-weekly staff reports, AZTEC expense tracking, attendance tracking, monthly reports, scheduling, and approval of bi-weekly student time sheets.
  • Copier and Printer maintenance.
Administrative Assistant, Company Name, September 2006-July 2014City, State
  • Strong Organization skills and ability to coordinate personnel and events.
  • Assist the AVP of Enrollment Services by setting appointments and maintaining a shared calendar on Outlook.
  • Monthly Reconcile credit card purchases.
  • Daily process incoming mail for distribution.
  • Update monthly budget Excel spreadsheet for AVP of Enrollment Services; investigate discrepancies as necessary.
  • Assist Director of Academic Records.
  • Probation/Suspension process.
  • Generate transcripts for Probation/Suspension review; posting of results.
  • Process Degree Audits.
  • Admissions and advising processes.
  • Strong background in Registrar functions as pertains to student records and maintenance, ability to assist student with registration.
  • Understanding of academic updates as pertains to academic intents or degree plan changes.
  • Data imputing of transfer credit into Datatel as well as Degree Audit.
  • Experience with online student evaluations process and administration of school website.
  • Experienced with National Student Clearing House access for University requested transcripts as well as down loading electronic transcripts.
  • Electronic File check-in process.
  • Electronic scan and index document imaging using ImageNow.
  • Document indexing for Enrollment Services departments.
  • Assist with Legacy Transcript project, assigning numeric ID's before scanning and indexing.
Records Assistant, Company Name, September 2005-September 2006City, State
  • Maintained all University student permanent records.
  • Updated Name Change requests.
  • Updated Degree changes for the undergraduate programs.
  • Maintained file requests for permanent records from University departments.
  • Processed and checked in all new files as they were received from the three colleges.
  • Filed all paperwork received on a daily basis.
Education and Training
Bachelor of ArtsLiberal Arts, , , Regis University, , CityState2009
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Resume Overview

School Attended

  • Regis University

Job Titles Held:

  • Administrative Associate II
  • Administrative Assistant
  • Records Assistant

Degrees

  • Bachelor of Arts

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