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Administrative Associate I Resume Example

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JC
Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000, resumesample@example.com
Summary

Veteran Administrative Associate with 23-year career history of bringing in-depth understanding of business operations, financial controls and budget development to team members. Demonstrated skills in organizing events, meetings and trips for faculty, staff, and student Department members. Well-versed in team leadership and project management with dedication to cultivating positive and enjoyable work culture. Demonstrated skills in managing data, customer service and business communication. Accomplished in best practices and standard procedures in the industry and handling all administrative requirements with speed, efficiency and professionalism. Proficient in Microsoft Office Suite and Teams.

Skills
  • Office procedures
  • Detailed meeting minutes
  • Meeting participation
  • Meeting planning
  • Spreadsheet development
  • Accounting support
Experience
2016 to 2020 ADMINISTRATIVE ASSOCIATE I Rollins, Inc | Parsippany, NJ,

Banner Finance

  • Financial designee, monitor revenue, operational, grant, and Foundation accounts
  • Prepare cost and revenue projections; identify financial issues and take corrective action
  • Interpret financial data and assist in department planning; make budget adjustments as deemed necessary
  • Manage and coordinate business operations, including accounts payable/receivable, and procurement

Cayuse and Banner Finance

  • Serve as liaison between department and Research Support and Grants Accounting
  • Assist in developing grant budgets for submissions, monitor grant budgets
  • Revise budgets for modifications; monitor personnel splits and grant recovery; monitor IDCR

eContract and WORKforUM

  • Prepare Graduate Assistant contracts/EPAFS, serve as designee for new hire process in WORKForUM
  • Prepare summer compensation contracts/EPAFS, part-time faculty contracts, faculty incentive pay
  • Make recommendations regarding staffing
  • Hire and supervise student workers and office temporaries and serve as designee for WORKForUM and HR repository
  • Review and approve timesheets for monthly and bi-weekly employees

Banner Student

  • Set clearance for registration and enter course permits
  • Verify class roster; faculty information and course/section description
  • Review application and transfer information and completion
  • Review student registration status, registration history, attributes, grades, and statistics regarding retention, awards, scholarships, recognition, and graduation status.
  • FERPA compliant

Shared Services

  • Travel claim processing and reconciliation

Tigerbuy

  • Order grant-related equipment and supplies
  • Approve or recommend approval of purchases and payments for goods and services ordered

University

  • Other duties as assigned
  • Participate and serve in leadership role in UM training and administration teams
2006 to 2016 ADMINISTRATIVE ASSISTANT Crete Carrier Corporation | Lincoln, NE,
  • Reviewed written correspondence, correcting grammatical and spelling errors
  • Composed letters and electronic correspondence for Chair of Excellence (COE) and team
  • Implemented results-driven multimedia communications utilizing Microsoft Office Suite and Teams
  • Maintained professional development through seminars, and webinars to stay current with University issues and trends
  • Completed monthly grant and COE reviews to check budget compliance and identify areas in need of adjustment
  • Compiled and reviewed procurement data to make effective projections
  • Utilized Banner to develop and modify expenditure reports
  • Delivered administrative support to team members by making copies, sending faxes, organizing documents and rearranging schedules
  • Answered telephone and directed calls to appropriate Department members
  • Maintained COE calendar, set appointments and planned Department events
  • Sorted incoming mail and directed to correct personnel
  • Researched vendors and locations, organized and purchased supplies for events, coordinated event setup and teardown and liaised between event staff and facilities staff
  • Sustained University efficiencies, coordinating domestic/international travel accommodations while managing airfare, hotel and rental car reservations for faculty, staff, and students
  • Addressed traveler inquiries and resolved issues and complaints regarding various travel arrangements
  • Onboarded new employees in time reporting and payroll systems
  • Managed payroll for temporary, hourly, and salaried employees
  • Entered and verified bi-weekly and monthly timekeeping data with consistent reviewed, corrections and deletions
2001 to 2003 ADMINISTRATIVE ASSISTANT Crete Carrier Corporation | Mechanicsburg, PA,
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Reviewed written correspondence, correcting grammatical and spelling errors
  • Composed letters and electronic correspondence for Dean and College of Business MBA Program
  • Implemented results-driven multimedia communications utilizing Microsoft Office
  • Delivered administrative support to team members by making copies, sending faxes, and organizing documents
  • Answered telephone and directed calls to appropriate College members
  • Organized and purchased supplies for events, coordinated event setup and teardown
1998 to 2001 OFFICE ASSOCIATE Johnson Controls, Inc. | Memphis, TN,
  • Documented and routed business correspondence to manage office paperwork
  • Collected payments, issued receipts and updated accounts to reflect new balances
  • Offered diverse clerical support to office team members, managed correspondence, answered telephone calls and tracked documentation
  • Filed and retrieved records to support business needs and boost team productivity
  • Oversaw office inventory by restocking supplies and submitting purchase orders
  • Maintained office safety by screening visitors, updating logs and issuing temporary passes
  • Onboarded new employees in time reporting and payroll systems
  • Managed payroll for temporary, hourly, and salaried employees
  • Entered and verified bi-weekly and monthly timekeeping data with consistent reviewed, corrections and deletions
  • Sustained University efficiencies, coordinating domestic/international travel accommodations while managing airfare, hotel and rental car reservations for faculty, staff, and students
  • Addressed traveler inquiries and resolved issues and complaints regarding various travel arrangements
Education and Training
Expected in Bachelor of Professional Studies | Professional Leadership University of Memphis, Memphis, TN GPA:

Earned Hours 52

  • Major in Organizational Leadership
  • Minor in Nonprofit Development & Administration
  • Student Senate Member
Expected in 1992 High School Diploma | Craigmont High School, Memphis, TN GPA:
Community Outreach
  • Special Olympics – September 2011 – present
  • Girl Scout Council Hearth of the South – August 2004 – present
  • Shelby County School – August 2004 - present

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Resume Strength

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Resume Overview

School Attended
  • University of Memphis
  • Craigmont High School
Job Titles Held:
  • ADMINISTRATIVE ASSOCIATE I
  • ADMINISTRATIVE ASSISTANT
  • ADMINISTRATIVE ASSISTANT
  • OFFICE ASSOCIATE
Degrees
  • Bachelor of Professional Studies
  • High School Diploma