administration specialist i resume example with 17+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -
Professional Summary

Energetic leader promotes Number years of industry experience with superior record of accomplishment. Ambitious and highly motivated Job Title surpasses demanding objectives and achieves or exceeds set goals.

Astute business administration professional driven to oversee operations with results-oriented mindset. Knowledgeable about Area of expertise with demonstrated track record of success in surpassing targets.

Self-motivated Job Title brings proven leadership, organizational and customer relations skills. Independently solves problems and keeps teams on task to handle diverse business requirements. History retaining clients and talented staff.

Talented Administrator highly successful at motivating teams and streamlining operations. Analytical problem solver and persuasive communicator with talent for thinking outside box for creative solutions.

Versatile Administrator familiar with Type industry standards and best practices. Offers Number years of leadership experience with special focus on Area of expertise.

Motivated Job Title offers demonstrated success tackling various office tasks. Delivers proactive support on key administrative matters to promote productivity across departments. Recognized for organization and time management skills.

Highly-organized Job Title with Number years facilitating workflows. Promotes interdepartmental collaboration through teamwork. Demonstrated expertise in project and document management.

Resourceful and experienced Job Title offering expertise in customer service, travel coordination and file management. Dedicated team member with high attention to detail and strong organizational skills. Handles multiple projects simultaneously with high degree of accuracy.

Polished Job Title with Number years of experience assisting with coordination and implementation of Type program. Committed to tracking program information and creating effective reports. Flexible collaborator when shifting between helping different colleagues.

Outgoing and friendly receptionist delivering customer service and administrative excellence, including clerical support and public interaction. Excels in calendar management, scheduling, data-entry and database administration.

Hardworking and focused Administrative professional offering excellent communication, planning and prioritization skills demonstrated through Number years of performance. Skilled at drafting reports and business correspondence, managing mail and updating tracking spreadsheets. Exceptional leadership skills with expertise in streamlining workflow to optimize personnel strengths.

Attentive and personable Job Title bringing Number years of administrative support experience in dynamic office environments. Strong work history in document management, process improvement and regulatory compliance. Commended for cultivating positive work culture by cheerfully interacting with staff and customers.

Systematic Administrative Assistant with successful experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

Meticulous Job Title offering Number years of experience providing administrative support in Type industry. Successful at preparing agendas, scheduling meetings and following up on action items.

Enthusiastic Administrative Assistant with expertise in anticipating professional needs and proactively identifying and resolving problems. Bringing proven to promote organization and availability through effective schedule development. Excellent customer service and conflict management skills.

Hardworking Office Automation Clerk holding Number years of experience in providing efficient office operations. Adept at gathering and organizing specifically requested data and converting documents into desired formats. In-depth knowledge of office automation procedures with solid external and internal communication skills.

Coordinated Program Support Assistant adept at providing administrative and logistical support for Type projects, programs and initiatives. Organized and hardworking with Number-year background serving as Job Title.

Talented Program Assistant with Number years of experience supporting program leaders. Productive team player when supporting daily activities to enhance program. Expert at managing multiple tasks in busy environment.

Organized Job Title with proven track record of maintaining efficient office operations. Expertise in scheduling and coordinating meetings, managing travel and expense reports, and transcribing minutes. Well-educated in Software.

Accountable Program Support Assistant possessing first-rate communication and organizational skills. Strengths in variety of administrative and support duties, including Task and Task. Diligent and flexible with Number hours of availability per week, including evenings and weekends.

Ambitious Office Automation Clerk proficient in use of various office support equipment, including Type and Type. Well-organized and outgoing with outstanding coordination and interpersonal skills. Sound experience in obtaining data and extracting data. Strengths include Area of expertise and Area of expertise.

Professional and knowledgeable Senior Receptionist versed in administrative support and customer service. Offering Number years of experience managing company reputation with customers. Highly efficient and accurate with strong planning, problem-solving and communication skills.

Outgoing Job Title with Number years of experience in administrative support. Expert in Software with excellent Skill skills and typing abilities. Forward thinking and successful at managing large office organization while streamlining documentation procedures.

Detail-oriented Records Specialist adept at coordinating digital and physical records for Type purposes. Highly organized and hardworking with clear focus on maintaining efficient and accurate operations. Prepared to offer Number years of experience and take on challenging new role with Company.

Precise and organized with extensive knowledge of Type offices and Software use. Committed to quality organization and office management with solutions-oriented problem-solving capabilities. Proven history of modernizing offices and enhancing overall productivity.

Organized and dedicated Administrative Assistant with proven track record of providing exceptional customer service in fast-paced environments. Offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic to perform effectively in independent or team environments.

  • Financial leadership
  • Office administration
  • Documentation and reporting
  • Technical Support
  • Scheduling
  • Performance improvement
  • Sorting and labeling
  • Administrative support
  • Mail handling
  • Strategic planning
  • Bookkeeping
  • Office management
  • Budgeting
  • Expense reporting
  • Operations oversight
  • Travel coordination
  • Staff Management
  • Database administration
  • Credit and collections
  • Project planning
  • Presentation design
  • Social media knowledge
  • Report analysis
  • Writing reports
  • Workflow planning
  • Meeting arrangements
  • Business correspondence
  • Document conversion
  • Program files maintenance
  • Report Development
  • Number WPM typing speed
  • Scheduling and calendar management
  • Paperwork drafting
  • Multi-line phone proficiency
  • Customer relations and communications
  • Records management
  • Spreadsheet management
  • Transcription and dictation
  • Accounting familiarity
  • Filing and data archiving
  • Meeting minutes
  • Customer and client relations
  • Documentation and control
  • Recordkeeping
  • Travel planning
Work History
10/2019 to Current
Administration Specialist I Asm America Inc. Boise, ID,
  • Computerized office activities, maintained customer communications and tracked records through delivery.
  • Entered and maintained departmental records in company database.
  • Devised and implemented improvements to reporting procedures.
  • Assisted executive leaders in decision-making procedures by creating daily reports to advise leaders on corrective actions and process improvements.
  • Managed payroll, transactions, invoicing and budgeting to decrease financial inconsistencies.
  • Managed agendas and calendars, boosting productivity and improving organizational initiatives.
  • Screened and transferred incoming calls, took down messages and transmitted information and documents to internal personnel.
  • Adapted to workflow changes and implemented continuous process improvements to overcome obstacles.
  • Reduced recordkeeping errors by precisely handling financial transactions, journal entries and accounts payable and receivable activities.
  • Aided colleagues, managers and customers through regular communication and assistance.
  • Developed revisions for systems and procedures by evaluating operational practices and identifying improvement opportunities.
  • Conducted in-depth troubleshooting of program problems and employee concerns and recommended corrective actions to resolve issues.
  • Collected, validated and distributed information to employees.
  • Drove workflow improvements by streamlining processes.
  • Oversaw successful planning and execution of staff meetings, parties and events.
10/2017 to 10/2019
Administrative Assistant I Stewart Title Of Minnesota Lake Mary, FL,
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Scheduled office meetings and client appointments for staff teams.
  • Answered multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Handled client correspondence and tracked records to foster office efficiency.
  • Supported efficient meetings by organizing spaces and materials, documenting discussions and distributing meeting notes.
  • Organized weekly staff meetings and logged minutes for corporate records.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Generated reports and typed letters in Word and prepared PowerPoint presentations.
  • Processed invoices and expenses using QuickBooks to facilitate on-time payment.
  • Interacted with vendors, contractors and professional services personnel to receive orders, direct activities and communicate instructions.
  • Created detailed expense reports and requests for capital expenditures.
  • Supported room reservations, agenda preparation and calendar maintenance for programs, meetings and events.
  • Arranged rapid office equipment repair and maintenance with vendors.
  • Maintained staff directory and company policy handbook for human resources department.
  • Coordinated bookkeeping activities in QuickBooks and Lawson.
  • Monitored supervisor's work calendar and scheduled appointments, meetings and travel.
  • Edited subcontractor proposals, project punch lists, transmittals and memorandums for organizational support.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Executed record filing system to improve document organization and management.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
06/2013 to 02/2017
Operations Support Specialist Department Of Homeland Security Detroit, MI,
  • Created and maintained well-organized electronic and hard copy files to support business processes.
  • Collaborated with operations team to provide excellent customer service and foster positive work environment.
  • Liaised with freight forwarders and carriers to arrange product movements and deliveries.
  • Performed administrative duties and prepared operational procedures to assist operations support manager.
  • Coordinated with vendors, customers and internal departments to understand, monitor and communicate changes to workflows.
  • Completed accurate and timely Type transactions in Software to maintain records and support internal audits.
  • Prevented and minimized processing errors by analyzing trends and implementing feedback from managers.
  • Participated in operations team meetings to coordinate and assign project management tasks.
  • Scheduled timely repair and routine maintenance services to minimize disruption to office production.
  • Analyzed and evaluated operational issues and determined cost-effective solutions.
  • Complied with systems procedures, business processes and company policies to promote workplace safety and quality.
  • Conducted regular quality reviews of business data and processes to identify discrepancies and formulate solutions.
  • Boosted customer experiences by delivering superior customer service, issue resolution and merchandising.
  • Developed reporting and insights for investor relations meetings.
  • Implemented long-term growth initiatives by developing Type and Type strategies.
  • Decreased product defects Number% by implementing quality assurance guidelines.
  • Frequently inspected production area to verify proper equipment operation.
  • Maintained overall safe work environment with employee training programs and enforcement of safety procedures.
  • Supported creation of detailed, technical financial models to value potential acquisition targets.
  • Enhanced production of Product or Service to exceed goals.
  • Generated reports detailing findings and recommendations.
  • Developed and updated tracking spreadsheets for Type tasks.
  • Observed packing operations to verify conformance to specifications.
  • Collected, arranged and input information into database system.
  • Coached staff on daily performance and conducted evaluations to constructively address concerns.
  • Gathered, organized and input information into digital database.
08/2003 to 01/2013
Receptionist Sunrise Senior Living San Francisco, CA,
  • Answered central telephone system and directed calls accordingly.
  • Managed multiple tasks and met time-sensitive deadlines.
  • Confirmed appointments, communicated with clients and updated client records.
  • Corresponded with clients through email, telephone or postal mail.
  • Oversaw inventory materials monitoring, requisitions and supply re-stocking.
  • Monitored and screened visitors to verify accessibility to inter-office personnel.
  • Aggregated and prepared documentation and reports for office meetings, distribution and filing.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Triaged incoming calls on multi-line phone system and directed to departments based on customer needs.
  • Responded to inquiries from callers seeking information.
  • Answered and quickly redirected large volume of calls on central system.
  • Coordinated travel accommodations, agenda, and transportation for staff and out-of-town visitors.
  • Checked-in visitors, distributed visitor badges and managed logbooks to comply with security initiatives.
  • Answered high-volume, multi-line telephone, directing callers to appropriate company personnel.
  • Sorted, received and distributed mail correspondence between departments and personnel.
  • Received and routed business correspondence to correct departments and staff members.
  • Kept reception area clean and neat to give visitors positive first impression.
  • Drafted professional memos, letters and marketing copy to support business objectives and growth.
  • Restocked supplies and placed purchase orders to maintain adequate stock levels.
  • Received in-bound calls and initiated out-bound daily calls to introduce customers to products and services offered.
  • Directed incoming calls to internal personnel and departments, routing to best-qualified department.
  • Supported various administrative duties by proofreading, transcribing and invoicing.
  • Managed multi-line phone system directing individuals to desired personnel and providing general information about operations.
  • Resolved customer problems and complaints.
  • Provided clerical support to company employees by copying, faxing and filing documents.
  • Maintained building security by monitoring logbook and issuing visitor badges.
  • Answered large volume of incoming calls daily to resolve customer issues and schedule appointments.
  • Kept records in CRM to maintain customer data.
  • Scheduled and confirmed appointments and meetings for senior management team.
  • Monitored premises, screened visitors, updated logs and issued passes to maintain security.
  • Answered phone promptly and directed incoming calls to correct offices.
Expected in 06/2000
Diploma : Regular
Christiana High School - Newark, DE

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Resume Overview

School Attended

  • Christiana High School

Job Titles Held:

  • Administration Specialist I
  • Administrative Assistant I
  • Operations Support Specialist
  • Receptionist


  • Diploma

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