Accounting Administrative Assistant Personal Assistant resume example

Accounting Assistant

Executed accounts receivable reporting enhancements and reconciliation procedures. Received, recorded, and banked cash, checks, and vouchers as well as reconciled records of bank transactions using Quick Books System. Completed monthly, quarterly and annual bank reconciliations for 11 small companies. Payroll/ Quarterly taxes 940/941. Reconciled bank statements to clients' books and prepared financial statements from client documents. Logged different types of client information into spreadsheets for various deadlines. Updated accounting documents and information from various research methods. Created accounting reports via QuickBooks for AR collections from clients. Communicated with clients via phone, email, and in person to obtain payments on outstanding accounts. Handled and process confidential information. Scanned all auditing documents for paperless office file storage.

Administrative Assistant

Managed the receptionist area, including greeting visitors and responding to telephone and in-person requests for information. Designed electronic file systems and maintained electronic and paper files. Maintained the front desk and reception area in a neat and organized fashion. Served as central point of contact for all outside vendors needing to gain access to the building. Planned meetings and prepared conference rooms. Maintained an up-to-date department organizational chart. Dispersed incoming mail to correct recipients throughout the office. Made copies, sent faxes and handled all incoming and outgoing correspondence. Facilitated working relationships with co-tenants and building management. Organized files, developed spreadsheets, faxed reports and scanned documents. Received and distributed faxes and mail in a timely manner. Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists. Managed daily office operations and maintenance of equipment. Screened telephone calls and inquiries and directed them as appropriate.

Personal Assistant

Ran errands, including grocery shopping.Handled some vehicle maintenance. personal errands for people in office.Researched and collected options for the best pricing on hotels, flights and home furnishings. Receive children and assisted until parents returned home.