Meticulous accounting professional bringing 6+ years of experience in strategic planning, customer relationship management and account reconciliation. Strong Quickbooks and proficiency in Microsoft Office, Word, Excel and Outlook. with precise and accurate nature. Expertise in financial data entry and record-keeping. Possess the ability to work independently and multi-task, communicate with accuracy in a fast-paced work environment.
❀ Track incoming cash flow
❀ Report late transactions
❀ Prepare Estimates, RFI's, Submittals, Transmittals, Take Meeting Minutes & Correspondence Logs
❀ Obtain proper permits
❀ Subcontractor - Verification of Insurance, Lien Waivers, Closeouts
❀ Sales & Client Setup; Insurance, Purchase Orders, Obtain Insurance Certificates
❀ Process lien waivers for invoices and liaise with subcontractors for execution
❀ Check distribution to subcontractors/vendors
❀ Enter and process subcontractor pay applications (AIA Contract Documents G702/G703)
❀ Processed accounts payable and receivable, prepared accounting reports, investigated and resolved account discrepancies.
❀ Reduced reconciliation discrepancies by 35% through better QuickBooks use
❀ Serving as a critical liaison between project estimating, project management, and financial accounting team members to ensure timely and accurate billing documents are submitted to customers.
❀ Initiated remedial actions by decreasing financial inconsistencies, reducing expenditures and eliminating system imperfections through efficient streamlined suggestions
❀ Reduced financial discrepancies, effectively reconciling bank accounts and organizing information into accounting software
❀ Applied mathematical abilities on daily basis to calculate and check figures in all areas of accounting systems
❀ Reviewed account data and activity to devise financial estimation reports and adjustments
❀ Gathered, evaluated and summarized account data in detailed financial reports
❀ Analyzed figures, postings and documents to maintain accounting program accuracy
❀ Managed and responded to all correspondence and inquiries from customers and vendors
❀ Implemented new accounting processes to decrease spending and work flow downtime
❀ Checked NYS Certified payroll documents for errors and accuracy while updating in Quickbooks and other accounting programs alike
❀ Supported management by processing invoices and documents with consistent on-time delivery
❀ Assessed data and information to verify entry, calculation and billing code accuracy
❀ Matched purchase orders with invoices and recorded necessary information
❀ Strengthened financial operations by conducting bank reconciliations and financial reporting
❀ Reviewed accounts on monthly basis to assess aging and pursue collection of funds
❀ Contacted clients with past due accounts to formulate payment plans and discuss restructuring options
❀ Prepared billing statements and invoices for customer purchases and recorded transaction date, price and fees to support accuracy
❀ Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and managing, arranging, and coordinating executive calendars, travel, contacts, conference bridges, appointments, and luncheons/ events
❀ Facilitated development of office operations manual; trained new administrative personnel
❀ Various diversified accounting and administrative duties as directed
❀ Proficient in Quickbooks Accounting, Union and Non-Union Construction Billing.
❀ Proficient in Quantum Contractor Billing, Union and Non-Union Certified Payroll.
Responsible for and proficient in AIA billing and AIA documentation.
❀ In charge of collecting, entering and processing weekly timesheets for payroll in Quickbooks.
❀ Demonstrated capacity to provide comprehensive support for senior-level staff, including managing
and coordinating projects and processes in support of effective business operations.
❀ Proven track record of accurately maintaining detailed records, generating reports, coordinating
meetings, and multitasking within fast-paced atmospheres.
❀ Adept at managing and streamlining administrative processes to reduce errors, improve
accuracy and efficiency, and achieve organizational objectives.
❀ Outstanding interpersonal, customer service, leadership, and organizational skills; thrive within detail-
oriented, deadline-driven environments.
❀ Proficient in Microsoft Office Suite (Word, Excel, Outlook, PowerPoint) and managing, arranging, and
coordinating executive calendars, travel, contacts, conference bridges, appointments, and luncheons/
❀ Facilitated development of office operations manual; trained new administrative personnel.
❀ Operate multiline telephone operating system in order to collect and document data
❀ Average 400 calls per shift
❀ Carried out market and client survey to gather information from potential customers
❀ Developed new telemarketing script that effectively increased success rate by 20% and were adopted by department.
❀ Mail duties
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