This guide will help you update and format your resume so it’s compatible with all online job boards and optimized to bypass applicant tracking software.
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Gone are the days of handing out paper resumes—today’s job search happens online. Job boards like Indeed, Monster, Glassdoor, or Bold.pro let you upload your resume once, so it’s ready to send with just a click, saving time and speeding up applications.
While using the same resume for multiple jobs has drawbacks, uploading comes with major benefits: recruiters can find you for roles not yet posted, and it helps auto-fill applications that would otherwise require retyping your details.
To get the most out of uploading your resume, you must format it for both recruiters and applicant tracking systems (ATS). In this guide, we’ll cover formatting tips, how to upload your resume step by step, and how to troubleshoot common issues.
Before you upload your resume, make sure it’s formatted for both human recruiters and applicant tracking systems (ATS). A clean, simple layout increases readability and prevents technical issues that could block your application.
PDF is usually the safest option when uploading your resume to online job boards, since it preserves your formatting across devices. However, some job boards and ATS platforms request a Word (.docx) or plain text file, so always check the application’s instructions before submitting your resume.
Use a traditional, one-column resume layout with one-inch margins. Avoid graphics, text boxes, or multiple columns, which can confuse ATS software. Stick to easy-to-read fonts like Arial, Calibri, or Times New Roman to ensure your resume’s readability and avoid incompatibility with software or computer operating systems.
Label sections with familiar headings like Work Experience, Skills, Education, and Certifications. Although more creative phrasing like “What I Did” or “What I Learned” can be attention-grabbing, online ATS systems aren’t designed to recognize these labels, so you risk your information being overlooked.
Skip images, logos, or unusual symbols. Use bullet points instead of creative icons, and keep date formatting consistent (e.g., “Jan 2022 – Mar 2024”).
Don’t overcrowd your resume. Adequate spacing between sections makes your content easier to scan and spotlights your most important achievements.
Ready to update your resume so it’s primed for online job boards? Use this simple, ATS-friendly, one-column resume template and fill in your details for the best job application.
Once you’ve polished and formatted your resume correctly, the next step is uploading it so employers can find it. While the process varies slightly by platform, most follow a similar pattern.
Most job boards, like Indeed, Glassdoor, or company career portals, let you upload a resume directly to your profile so it’s ready for quick applications. If you’re also active on LinkedIn, we have a detailed guide on how to upload your resume to LinkedIn.
For other job boards, you may follow these steps:
Sometimes, employers prefer you send your resume by email instead of through a job board. The process is simple; to email your resume, follow these steps:
Before you upload your resume, run through this quick checklist to make sure your resume looks professional and makes the right impression.
Even with a polished resume, technical issues can arise during the upload process. Knowing the common problems and how to address them will save you time and frustration.
How to fix: Save your resume as a PDF, compress images, or remove unnecessary graphics to reduce the file size.
How to fix: Review your resume after uploading and stick to simple formatting with standard fonts and bullet styles.
How to fix: Convert your document to commonly approved file formats like PDF, Word (.docx), or plain text files, and check the job posting for specific format requirements.
How to fix: Keep your layout simple, use standard headings like Work Experience and Skills, and avoid images or columns.
Uploading your resume may seem like a minor, technical step in the job application process, but doing it correctly ensures your experience and skills get noticed by recruiters and applicant tracking systems. By choosing the right file type, keeping your layout clean and simple, optimizing for keywords, and following best practices when uploading, you give yourself the best chance to stand out.
Job searching can feel overwhelming at times, but taking these small, careful steps can save you time and increase your work opportunities. Remember, each application is a chance to showcase your qualifications, and with a well-prepared resume, you’re one step closer to landing the job you want.
Here’s everything you need to know to format your resume and upload it to an online job board:
Yes! Many job boards allow you to save and manage multiple versions of your resume on your profile. This way, you can tailor your applications to different roles, industries, or locations. Having multiple versions lets you match the specific resume keywords and skills recruiters are looking for, improving your chances of getting noticed.
Reputable job boards use secure systems to store resumes and protect user data. Always check the platform’s privacy settings and avoid including sensitive personal information, such as your Social Security number or financial details, to reduce potential risk.
In most cases, you shouldn’t add a photo to your resume, especially for U.S.-based applications. Photos can confuse applicant tracking systems and may lead to unconscious bias. Focus on clear formatting, strong content, and highlighting your professional skills and experience instead.
Over the past 15 years, we’ve helped more than 10 million job seekers build stronger resumes, discover their career paths, interview confidently, and boost their chances of finding the right job faster. Review our Editorial Policy to learn more about our process.
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