Edit this cover letterTechnical Writer Cover Letter Examples
Check out our technical writer cover letter examples and writing tips for making a successful first impression on recruiters.
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TABLE OF CONTENTS
Free Technical Writer Cover Letter Example
This cover letter template includes clear instructions on what to include in each section. Download it for free and personalize it by filling in the blanks with your details.
Your name
[City, State ZIP Code]
[Your Email Address]
[Your Phone Number]
[Today’s Date]
[Hiring Manager’s Name]
[Company Name]
[OPTIONAL: Department Name]
[Company Address]
[City, State ZIP Code]
Dear [Mr./Ms. Hiring Manager or Recruiter last name],
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
The body paragraph (s): should contain skills and qualifications related to the job, i.e., provide a narrative example of how your job-related skills were obtained/honed. Your goal here is to match the skills to the employer’s needs. Justify how your career experiences could fit into the position and the organization.
The end paragraph: is the closer that would signify a ‘call to action’ by reiterating an essential qualification for the position you possess and an appreciation for the employer’s consideration.
Closing statement: Thank the employer/recruiter for their time.
Sincerely,
— Your Full Name
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How to Write a Technical Writer Cover Letter
If you're starting to write a cover letter, the example below will help you identify must-have sections and what to include in each one.
Now, we'll go over detailed advice on how to write a cover letter that lands you the technical writer role you want.
STEP 1
Format your cover letter’s header correctly
First, your technical writer cover letter must include a header with key details like the letter's date, recipient, and a formal greeting. This header follows the standard business letter format and conveys professionalism.
Strong cover letter header example:
April 10, 2025
Ms. Emily Carter
Hiring Manager
TechDocs Solutions
1520 Market Street
San Francisco, CA 94103
Dear Ms. Carter,
Weak cover letter header example:
13/02/2023
To Whomm it May Consern,
Tina Harris
1248 Wrong Way Drive
NoTelling, ZZ 12345
Phone: 555.123.6789
Tecto Corporation
Hiring Manager: Mr. Alexsander Z. Roberts
PRO TIP
Addressing your letter's recipient by name is a sure way to show your attention to detail. Avoid generic greetings such as “To Whom It May Concern.“ Check out more appropriate greeting options in our guide for addressing a cover letter without a name.
STEP 2
Introduce yourself in the opening paragraph
Your technical writer cover letter must quickly capture the hiring manager's attention. Introduce yourself with your professional title and key qualifications, such as in-demand skills or specialized expertise. For example, see how these two opening paragraph examples compare:
Strong opening paragraph example:
As a technical content specialist with over five years of experience in the technology sector, I am eager to apply for the technical writer position at Innovate Solutions. My expertise in simplifying complex information is demonstrated by a project where I reduced document review times by 30% through improved content strategies. I am enthusiastic about bringing my skills to your innovative team.
Weak opening paragraph example:
Hi there, I'm really keen on the technical writer role at Tech Solutions! I've done some writing stuff before and enjoy the tech world. Looking forward to exploring more!
PRO TIP
If a current employee has referred you for the position, mentioning it here can make a big difference. Check out our article on referral cover letter openings for examples of how to do this effectively.
STEP 3
Share relevant achievements in the body paragraph
Your cover letter's body paragraph should be chock-full of relevant achievements and skills. However, avoid repeating what you said in your resume. You can also take this opportunity to show recruiters you're a great cultural fit in the company by sharing more details about who you are as a person.
Strong body paragraph example:
In a recent role as a technical writer, I developed and managed documentation processes that enhanced clarity and usability, achieving a 35% reduction in user support inquiries. Leveraging my skills in structured writing and collaborative development, I transformed complex technical information into accessible, user-friendly documents. This success underscored my ability to effectively communicate technical concepts and support product excellence, and I am eager to bring these skills to your dynamic team.
Weak body paragraph example:
I am applying for the technical writer position because I need a job. I have some writing skills, but not sure if they're strong enough. I've never really written technical documents, but I'm willing to learn and improve. Even without much experience, I am hopeful I can meet the role's needs.
STEP 4
Finish by encouraging next steps
In the cover letter's closing paragraph, you seal the deal with potential employers by summarizing your best qualifications and expressing your genuine interest in a job interview. Include a sign-off and your name; you've completed a professional cover letter!
Strong closing paragraph:
With a degree in English and three years of experience in technical writing, I am eager to bring my skills in crafting clear and concise documentation to the talented team at TechDocs Inc. I am confident that my proven ability to simplify complex ideas makes me an ideal fit for your needs. I would be delighted to further discuss my credentials in an interview. Thank you for considering my application.
Best regards,
Emily Turner
Weak closing paragraph:
I am interested in the technical writer position at your company. Although I might not have all the experience you’re looking for, I am really eager to give it a go and learn. Please let me know if you think I might fit in this role. Thanks for considering my application.
Kind regards,
Emily Johnson
With these easy-to-follow steps, you'll be able to write a convincing technical writer cover letter all on your own. But, if you want to speed up the process, just type in your target job title, and our Cover Letter Builder will generate a personalized letter for you.
Top Skills to Include in Cover Letter Examples for Technical Writer
These are some of the most sought-after skills for technical writer roles. When describing your accomplishments, incorporate an equal mix of hard skills and soft skills into your letter.
- Technical Writing
- Content Development
- API Documentation
- User Manuals
- Information Design
- Version Control
- Markdown
- Single-Sourcing
- XML
- Usability Testing
- DITA
- Audience Analysis
Find more skills and content suggestions that make sense for your technical writer cover letter using our Cover Letter Builder to create a custom document. By simply sharing your desired job and writing style, we'll generate a letter in minutes!
Similar Technical Writer Cover Letter Examples
You can find more technical writer cover letter examples below. Click any template to customize it in our Builder.
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