Virtual Assistant Cover Letter Examples & Templates for 2025

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Virtual Assistant Cover Letter Template

[Your Name]

[City, State ZIP Code]

[Your Email Address]

[Your Phone Number]

[Today’s Date]

[Hiring Manager’s Name]

[Company Name]

[OPTIONAL: Department Name]

[Company Address]

[City, State ZIP Code]

Dear [Hiring Manager’s Name],

This letter expresses my keen interest in [Company Name]’s sales associate position as advertised [how you know about the position]. With [X years] experience in [sales or industry] and exceptional customer service etiquette, I am confident in increasing sales for your team. In my previous role at [Previous Company], I consistently exceeded sales targets by anticipating client needs, establishing trust and building repeat business.

Moreover, I am highly adaptable and thrive in fast-paced environments. At [Previous Company], I quickly learned about new [products or services] and effectively sold their features and benefits to customers. [Optional: insert one-sentence description of a specific sales achievement you’re proud of]. My flexibility and strong interpersonal skills allow me to build rapport with customers from diverse backgrounds and provide tailored solutions to help them.

Working for [Company Name] would be a dream come true because of your [top reason company appeals to you]. I am eager to bring my passion for sales and customer service to your organization and contribute to its success. Thank you for considering my application. I look forward to an opportunity to discuss how my skills and experience align with the needs of your team.

Kind regards,

[Your Name]

Customizing this virtual assistant cover letter sample is essential to secure your desired role. Adding personal touches and making adjustments will ensure your letter feels unique and more persuasive to employers.

Explore our collection of professional cover letter templates for a polished design to complement your resume. These layouts, crafted by graphic artists, are designed to be visually appealing and modern.

How To Write A Virtual Assistant Cover Letter

Read on for a step-by-step guide to writing a stellar virtual assistant cover letter that gets the attention of hiring managers.

If you’d like to forgo writing a cover letter yourself, try our Cover Letter Generator. It’s fully automated and simplifies the writing process with step-by-step prompts and pre-written content that you can easily customize and include in your letter.

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Otherwise, follow these three simple steps to write a perfect virtual assistant cover from scratch:

STEP 1

Identify key requirements from the job ad.

If you write a cover letter, you must ensure it is genuinely informative and shows employers you’re the right fit for the job. Achieve this by identifying keywords that the employer has added to the job description, such as required skills and qualifications.

Virtual assistant roles can differ based on the tasks you’ll be handling, so carefully review what the employer seeks in their ideal candidate. Next, include those qualifications in your virtual assistant cover letter sample.

For instance, if the job post emphasizes “Strong organizational skills required,” highlight how you applied organization skills in your cover letter achievements.

Sample cover letter example for virtual assistant targeting employer needs:

“During my tenure at Blackjay Solutions, I successfully managed the calendars and inboxes of three busy executives, resulting in a 30% reduction in scheduling conflicts and a significant improvement in meeting efficiency.”

STEP 2

Prove your virtual assistant skills with examples.

Simply listing your skills on your resume isn’t enough. You need to go further in your virtual assistant cover letter by providing evidence to support your skills.

Some in-demand skills for virtual assistants are:

Time management
Communication
Organization
Technical proficiency (Google Workspace, Asana, Trello)
Email management
Calendar management
Customer service
Data entry
Research
Adaptability

You can share an achievement from your work experience as a virtual assistant and demonstrate how your skills helped you achieve a goal.

Here’s an example of proving your skills in a cover letter:

“At my previous role, I took pride in using my organizational skills to make a real difference for my clients. One memorable experience was with a client, Ms. Johnson, who was overwhelmed by managing multiple projects simultaneously. I noticed her stress and took the initiative to reorganize her schedule and implement a new project management system tailored to her workflow. Within a few months, Ms. Johnson saw a 50% increase in her project completion rate, and she credited our collaboration for giving her back control of her workday and boosting her overall productivity.”

STEP 3

Stick to the standard cover letter format and be brief.

Your cover letter should be clear and easy to read for people and applicant tracking systems (ATS) that might review your application. To ensure this, follow these simple cover letter formatting guidelines:

Include these sections in your cover letter:

Your contact information.
The employer’s address.
A greeting.
Three-to-four paragraphs.
A sign-off.

Include this formatting in your cover letter:

One-inch margins on all sides of the document.
Line spacing between 1.15-1.5.
A font size between 11-13.
Between 250-400 words.
Your letter should fit on one page.

Submitting a cover letter that is more than one page might suggest to the hiring manager that you don’t respect their time or risk diluting your key points.

Write a short cover letter for a virtual assistant job that’s still full of impact with strong action verbs to highlight your accomplishments!

Key Takeaways

To recap, let’s review the major points for writing a virtual assistant cover letter:

Look at cover letter examples for virtual assistant positions to learn how to stand out from the competition.
A cover letter template is a handy, preformatted document you can personalize with your sales journey.
Be sure to tailor your letter to the job and company, highlighting the virtual assistant skills that match the role and expressing your genuine enthusiasm.
Support your claims with specific examples from your experience to show what you bring to the table.
Follow standard formatting guidelines, keep your cover letter concise and professional, and use active language to engage the reader.

For a streamlined approach, try our Cover Letter Builder. It guides you through the process with easy-to-follow prompts and offers a selection of expert-written content that you can customize. In just 15 minutes, you can have a polished cover letter ready to go!

Build My Cover Letter Now

Frequently Asked Questions

How do I tailor my cover letter for a virtual assistant position?

Highlight skills and experiences that match the job description. Focus on key tasks like time management, communication, and tech proficiency, and explain how your abilities align with the company’s needs.

What should I include in my virtual assistant cover letter with no experience?

Emphasize transferable skills like organization, customer service, and multitasking. Mention any relevant coursework, volunteer work, or internships, and express your enthusiasm for learning and contributing to the role.

How can I make my virtual assistant cover letter stand out to employers?

Personalize it by addressing the company’s specific needs. Include quantifiable achievements, use a professional tone and showcase your passion for helping businesses succeed. Tailor every detail to the job and company.

See more on our FAQ page

About the Author

Eric Ciechanowski • Certified Professional Resume Writer (CPRW)

Eric Ciechanowski is a Certified Professional Resume Writer (CPRW), certified by the Professional Association of Resume Writers and Career Coaches (PARWCC). He graduated from Tulane University in New Orleans with a B.A. double major in Creative Writing and Philosophy. His career background includes fields as diverse as education, hospitality, journalism, copywriting, tech and trivia hosting.