Edit this cover letterVirtual Assistant Cover Letter Examples
Explore virtual assistant cover letter examples to help you apply for jobs quicker and more efficiently. Read on for cover letter tips tailored to your target job and more customizable templates.
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TABLE OF CONTENTS
Free Virtual Assistant Cover Letter Example
Fill in the blanks in this cover letter template to create a customized application letter for free. You'll find specific instructions on completing each paragraph to wow recruiters.
Your name
[City, State ZIP Code]
[Your Email Address]
[Your Phone Number]
[Today’s Date]
[Hiring Manager’s Name]
[Company Name]
[OPTIONAL: Department Name]
[Company Address]
[City, State ZIP Code]
Dear [Mr./Ms. Hiring Manager or Recruiter last name],
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
The body paragraph (s): should contain skills and qualifications related to the job, i.e., provide a narrative example of how your job-related skills were obtained/honed. Your goal here is to match the skills to the employer’s needs. Justify how your career experiences could fit into the position and the organization.
The end paragraph: is the closer that would signify a ‘call to action’ by reiterating an essential qualification for the position you possess and an appreciation for the employer’s consideration.
Closing statement: Thank the employer/recruiter for their time.
Sincerely,
— Your Full Name
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How to Write a Virtual Assistant Cover Letter
The following cover letter example will help you identify the key sections in a cover letter and what to include in each one.
In the following writing guide, you'll find more details on how to tailor your letter to your target virtual assistant role.
STEP 1
Format your cover letter’s header correctly
First, your virtual assistant cover letter must include a header with key details like the letter's date, recipient, and a formal greeting. This header follows the standard business letter format and conveys professionalism.
Strong cover letter header example:
May 09, 2025
James Robertson
Operations Manager
Global Consulting Services
1234 Business Park Avenue, Suite 200
San Francisco, CA 94105
Dear Mr. Robertson,
Weak cover letter header example:
Date: 10/15/2023
To whom it may concern,
Virtual Assisstant Exraordinaire
Janet McKensie
987 Elm Streeet
Makrsburg, NY 12345
Rachel Adline
Chief Operations Offcer
Pixel Design Coorperation
123 Digital Drive
San Francisko, CA 54321
PRO TIP
A big cover letter red flag is to greet the letter's recipient with a generic “To Whom It May Concern.“ Instead, personalize the greeting by stating your recipient's name or address a cover letter without a name professionally with “Dear Hiring Manager.“
STEP 2
Introduce yourself in the opening paragraph
The first paragraph of your cover letter should serve as an introduction to recruiters and explicitly state your interest in the position. Make a memorable impression by describing yourself with key skills or unique achievements that show you're the perfect candidate for the virtual assistant role.
Strong opening paragraph example:
As a freelance administrative assistant with five years of experience in remote work, I am eager to apply for the virtual assistant position at TechSolutions. My expertise in project management and digital communication suits this role well. Recently, I successfully coordinated a team project that led to a 30% increase in client engagement by optimizing our online interaction platforms.
Weak opening paragraph example:
Hey there, I'm reaching out because I think it would be cool to be a virtual assistant at Creative Solutions. I have some experience and skills that might be useful.
PRO TIP
If a current employee has referred you for this position, mention this in the opening paragraph. Our referral cover letter openings article shows you how to do this.
STEP 3
Share relevant achievements in the body paragraph
Your cover letter's body paragraph will comprise the bulk of your document and should focus on quantifiable achievements and additional key skills. You can also get more personal with this section and show employers your passion for the job or career goals.
Strong body paragraph example:
As a virtual assistant, I excel in managing administrative tasks and improving workflow efficiency. In my last role, I coordinated schedules and optimized client communication processes, boosting appointment bookings by 35% and customer satisfaction ratings by 20%. My proficiency in time management and digital tools such as Microsoft Office and Trello ensures seamless operations. I am eager to leverage these skills to enhance productivity and drive success within your team.
Weak body paragraph example:
I am seeking a virtual assistant role for its flexibility and because I need employment. Although I haven't worked as a virtual assistant before, I can learn quickly. My organizational skills are okay, and I can manage basic tasks. I believe I can adapt to the role if given a chance.
STEP 4
Finish by encouraging next steps
The closing paragraph will be the final section of your virtual assistant cover letter. Use this section to share any final skills or qualifications you possess and state your interest in a future interview. Go for confident tone and proper sign-off before signing your name.
Strong closing paragraph:
My proficiency in digital communication tools and strong organizational skills make me an ideal fit for the Virtual Assistant role at Digital Solutions Inc. I am eager to contribute to your team's success and discuss how my background aligns with your needs in an interview. Thank you for considering my application; I am available at your convenience for further discussion.
Best regards,
Emily Harrison
Weak closing paragraph:
I'm seeking a position as a virtual assistant and believe I might do okay in the role. It's an interesting opportunity, and I'm open to learning if given a chance. I look forward to hearing back if you think I might fit in. Thanks for considering my application.
Sincerely,
Emily Johnson
Follow these steps, and you'll be able to create a professional virtual assistant cover letter in no time. If you need to write multiple letters for different job applications, our Cover Letter Builder is your best bet. With just your target job title, we can generate as many custom cover letters as you need.
Top Skills to Include in Cover Letter Examples for Virtual Assistant
You should include a few relevant skills in your virtual assistant cover letter to ensure you meet all the job requirements. These are some of the most relevant skills for a virtual assistant; ensure you mix soft skills and hard skills that prove you're technically savvy and an excellent fit for the team.
- Email Management
- Calendar Coordination
- Travel Booking
- Social Media Management
- Content Creation
- CRM Software
- Data Entry
- Invoicing Support
- Document Preparation
- Client Communication
- Research Abilities
- Digital Marketing
Using our Cover Letter Builder gives you access to skills and content suggestions tailored to your target role. Simply type in your desired job title and writing style, and the Builder will write you a custom cover letter in virtually no time!
Similar Virtual Assistant Cover Letter Examples
You can find more virtual assistant cover letter examples below. Click any template to customize it in our Builder.
- Customer Service Representative
- Office Assistant
- Personal Assistant
- Executive Assistant
- Office Manager
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