Edit this cover letterReceptionist Cover Letter Examples
Explore receptionist cover letter examples to help you apply for jobs quicker and more efficiently. Read on for cover letter tips tailored to your target job and more customizable templates.
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TABLE OF CONTENTS
Free Receptionist Cover Letter Example
Copy this free cover letter template, fill in the blanks and use the instructions on each section to write an effective cover letter.
Your name
[City, State ZIP Code]
[Your Email Address]
[Your Phone Number]
[Today’s Date]
[Hiring Manager’s Name]
[Company Name]
[OPTIONAL: Department Name]
[Company Address]
[City, State ZIP Code]
Dear [Mr./Ms. Hiring Manager or Recruiter last name],
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
The body paragraph (s): should contain skills and qualifications related to the job, i.e., provide a narrative example of how your job-related skills were obtained/honed. Your goal here is to match the skills to the employer’s needs. Justify how your career experiences could fit into the position and the organization.
The end paragraph: is the closer that would signify a ‘call to action’ by reiterating an essential qualification for the position you possess and an appreciation for the employer’s consideration.
Closing statement: Thank the employer/recruiter for their time.
Sincerely,
— Your Full Name
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How to Write a Receptionist Cover Letter
Before you start writing your cover letter, check out the image below to understand what information to include in each section of your letter.
Now that you've got an idea of the cover letter basics let's dive into the details of optimizing your letter to land a specific role.
STEP 1
Format your cover letter’s header correctly
Every receptionist cover letter should include a header that follows the standard business letter format. Include the date, the recipient's name and info and a formal greeting.
Strong cover letter header example:
Sophia Mitchell
New York, NY 10001
example@example.com
(555) 555-5555
April 09, 2025
Emma Jensen, Hiring Manager
Elite Reception Services
1234 Broadway Avenue
New York, NY 10001
Dear Ms. Jensen,
Weak cover letter header example:
Amanda Banana
123 Imaginary Land
Phone: 098-765-4321
Email: am@banana
LinkedIn: none
Date: 01/01/2023
Dear Mr. Jonson,
Recepton Services Inc.
456 Made Up Avenue
New York, CA 12345
PRO TIP
A big cover letter red flag is to greet the letter's recipient with a generic “To Whom It May Concern.“ Instead, personalize the greeting by stating your recipient's name or address a cover letter without a name professionally with “Dear Hiring Manager.“
STEP 2
Introduce yourself in the opening paragraph
How you open your cover letter shapes your first impression on hiring managers. Start strong by highlighting your relevant skills and qualifications, and express your enthusiasm for the specific receptionist role.
Strong opening paragraph example:
As an office assistant with over five years of experience in administrative support, I am eager to apply for the receptionist position at Horizon Health Group. My expertise in scheduling and customer service makes me well-suited for this role. Last year, I successfully managed the booking of over 1,000 appointments, maintaining a 98% customer satisfaction rate while efficiently reducing wait times by 15%.
Weak opening paragraph example:
Hi! I'm interested in the receptionist job at Global Office Solutions. I think my background aligns well with this role, though I haven't worked directly as a receptionist before. I'm eager to learn more!
PRO TIP
If a current employee has referred you for the position, mentioning it here can make a big difference. Check out our article on referral cover letter openings for examples of how to do this effectively.
STEP 3
Share relevant achievements in the body paragraph
Your cover letter's body paragraph will comprise the bulk of your document and should focus on quantifiable achievements and additional key skills. You can also get more personal with this section and show employers your passion for the job or career goals.
Strong body paragraph example:
In my prior role as a receptionist, I consistently demonstrated excellent organizational and multitasking abilities. By enhancing front desk efficiency, I reduced customer waiting time by 20%, significantly improving client satisfaction scores. Implementing a new communication system also increased appointment scheduling accuracy by 30%, enhancing overall office workflow. I am eager to contribute my proven abilities and adaptable skills to your esteemed organization.
Weak body paragraph example:
I am writing to express my interest in the receptionist role because I really need a job to support myself. Although I have not worked as a receptionist before, I am quite sure I can learn quickly. I haven't had much experience with office tasks, but I am willing to give it a try if you're willing to give me a chance.
STEP 4
Finish by encouraging next steps
The closing paragraph will be the final section of your receptionist cover letter. Use this section to share any final skills or qualifications you possess and state your interest in a future interview. Go for confident tone and proper sign-off before signing your name.
Strong closing paragraph:
With my hands-on experience in managing front office operations and delivering excellent customer service, I am confident in my ability to contribute effectively at Bright Horizons, ensuring smooth administrative processes. Thank you for considering my application. I am eager to discuss how my qualifications align with your needs in an interview. I appreciate the opportunity.
Sincerely,
Emma Reynolds
Weak closing paragraph:
I think I could maybe fit in as a receptionist at your place, even though I don't have all the experience others might have. But I'm a fast learner. Let me know if you'd like to chat more or if there are any updates on my application. Thank you so much for the opportunity.
Best regards,
Emily Thompson
See? Writing a cover letter for your receptionist role can be easy with the right help. Check out our Cover Letter Builder for an even faster and more efficient way to create a custom cover letter tailored to your target job.
Top Skills to Include in Cover Letter Examples for Receptionist
The cover letter is a great place to include more required skills that show you're the ideal candidate for the receptionist role you want. Share an equal mix of hard skills and soft skills to demonstrate you're a well-rounded candidate.
- Multiline Phone System
- Appointment Scheduling
- Customer Service
- Microsoft Office Proficiency
- Visitor Registration
- Conflict Resolution
- Data Entry
- Email Management
- Professional Etiquette
- Software Navigation
- Written Communication
- Front Desk Operations
Explore more relevant skills and content suggestions for your letter of application in our Cover Letter Builder. Type in your target job title or upload your resume to generate a custom cover letter in minutes!
Similar Receptionist Cover Letter Examples
Find some of the best receptionist cover letter examples below! Click on your favorite template to edit in our Builder.
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