Vice President Procurement resume example

Negotiated complex contracts and subcontracts for multi-million dollar environmental engineering projects involving water and wastewater treatment facilities. Oversaw the administration of all elements of contractual terms and conditions from the proposal stage through contract closeout and audit. Responsible for the management of the contract administration staff. Examined and analyzed estimates of material, equipment, production costs, performance requirements, delivery schedules, and claim analysis documents in accordance with project standards and procedures. Developed and maintained reporting systems for assigned contracts including tracking committed, expended, and paid amounts by contract, budget line items, and other categories as needed. Prepared bids, processed specifications, test and progress reports and other exhibits that were required. Prepared contract modification packages and assembled supporting documentation required to incorporate changes into the contract. Prepared NYC VENDEX Forms. Possess knowledge of commonly used contract types, company contracting and subcontracting polices and provided oversight, direction and training to others. Worked in a highly independent manner to fulfill the firm's contract & ISO requirements.

Prepared and reviewed client contracts, vendor, joint venture & subconsultant agreements. Formulated staffing & revenue projections. Assessed Request for Qualifications (RFQs) and Request for Proposals (RFPs) for feasibility. Completed go/no-go evaluations. Assisted the Marketing Dept. with bid and proposal preparation and researched trends in the market via trade periodicals & business weekly's. Submitted electronic Expression of Interests (EOIs) for New York State Dept. of Transportation (NYSDOT) proposals. Liaison to the Port Authority of NY & NJ's Civil & Traffic Engineering and Buildings Departments and to the NYS and NYCDOTs regarding authorizations, payments, troubleshooting, etc. and responsible for annual salary rosters. Submitted client invoices and assisted the Accounting Department with A/R & A/P as needed. Managed corporate American Express and Staples charge accounts. Approved purchase orders for office supplies, business cards and stationery. Prepared cash reports and monthly bank reconciliations. Worked with realtors and made recommendations towards the acquisition of office space for Fay, Spofford & Thorndike's NYC headquarters in Lower Manhattan. Made recommendations towards the purchase of the phone system, office equipment, IT support, et al. Coordinated with contractors during the build out of the office. Supervised the maintenance of the phone system, files, faxes, deliveries, couriers & petty cash. Prepared employee requisitions; developed verbiage for classified ads; reviewed resumes, tracked and identified prospective candidates. Maintained personnel files and processed I-9, IT-2104, W-4, EEO-1, medical, dental, STD, LTD, credit union, & 401(k) forms. Orientated new employees regarding company policies and procedures, FMLA, sexual harassment, workplace hazards, drug-free work environment, workplace violence, workplace diversity and employee assistance programs. Conducted exit interviews and submitted COBRA applications. Accepted vacation and military leave forms and employee expense reports. Prepared annual Affirmative Action & OSHA reports.

Utilized daily re-order reports and purchase order worksheets to review inventory levels, monthly/yearly usage and pricing. Prepared purchase orders and placed orders with vendors. Checked receiving against purchase orders and inputted amounts into PO system. Reported errors to the vendors and prepared vendor returns. Traced pending orders with vendors and shipping agents. Submitted claims in the event of loss or damage. Ordered office supplies and customized items. Liaison between equipment repair shop and customer service department, re: machine estimates, parts, schematics and the expedition of machinery. Customer Service Representative for select resale accounts including processing quotations and orders, determining availability and ship dates.