Accomplished Procurement professional with 24 years' experience in purchasing, contract management, strategic sourcing, vendor relations and contract law.
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Responsible for the overall management of the firm's Procurement function and strategic direction to ensure alignment with organizational objectives. Developed and implemented purchasing policies and procedures in conjunction with business needs and required Compliance mandates. Communicated Procurement strategies to team members and stakeholders, including quarterly presentations to the Chief Operating Officer. Maintained regular written and in-person communications with the organization's department heads and end users and guaranteed timely dissemination of status updates. Served as the primary point of contact for supply vendors and managed vendor relationships. Identified and qualified potential new vendors through strategic sourcing to secure cost-effective products and services. Performed contract reviews, recognized exceptions and risk factors, and provided recommendations to the Assistant General Counsel for final approval. Negotiated pricing and terms & conditions of contracts and leases. Established and enforced supplier guidelines, obligations and maintained Master Service Agreements (MSA's) used with partner suppliers. Prepared and administered the Procurement Department budget and recommend subsequent budget modifications. Monitored spend and tracked expenditures via monthly financials and identified re-classes. Prepared monthly/ quarterly/annual metrics and YOY comparisons to analyze trends in company spending and made recommendations for future savings. Managed the purchase order (PO) system processes; issued change orders, reviewed PO reports and performed quarterly reviews of all open POs. Though the use of SWOT analysis, identified opportunities for growth and improvement within the Procurement process. Provided oversight, career counseling, goal setting and mentoring to the team of Procurement Administrators and performed bi-annual performance evaluations. Responsible for protecting the company's confidential, personally identifiable information (PII) and sensitive data as it related to Procurement procedures. Participated in numerous cross-functional team projects with other internal firm departments such as Finance, A/P, Technology, Marketing, Real Estate, Policy Administration, Risk, Compliance, Internal Audit and Legal. Responsible for the management of the American Express Corporate Purchasing Card Program and account reconciliation. Recent projects included planning the firm's Supplier Diversity policy and program; formulating recommendations to mitigate supplier risk and implementing a Supplier Performance evaluation program through the use of vendor scorecards and bi-annual vendor review meetings.
Negotiated complex contracts and subcontracts for multi-million dollar environmental engineering projects involving water and wastewater treatment facilities. Oversaw the administration of all elements of contractual terms and conditions from the proposal stage through contract closeout and audit. Responsible for the management of the contract administration staff. Examined and analyzed estimates of material, equipment, production costs, performance requirements, delivery schedules, and claim analysis documents in accordance with project standards and procedures. Developed and maintained reporting systems for assigned contracts including tracking committed, expended, and paid amounts by contract, budget line items, and other categories as needed. Prepared bids, processed specifications, test and progress reports and other exhibits that were required. Prepared contract modification packages and assembled supporting documentation required to incorporate changes into the contract. Prepared NYC VENDEX Forms. Possess knowledge of commonly used contract types, company contracting and subcontracting polices and provided oversight, direction and training to others. Worked in a highly independent manner to fulfill the firm's contract & ISO requirements.
Prepared and reviewed client contracts, vendor, joint venture & subconsultant agreements. Formulated staffing & revenue projections. Assessed Request for Qualifications (RFQs) and Request for Proposals (RFPs) for feasibility. Completed go/no-go evaluations. Assisted the Marketing Dept. with bid and proposal preparation and researched trends in the market via trade periodicals & business weekly's. Submitted electronic Expression of Interests (EOIs) for New York State Dept. of Transportation (NYSDOT) proposals. Liaison to the Port Authority of NY & NJ's Civil & Traffic Engineering and Buildings Departments and to the NYS and NYCDOTs regarding authorizations, payments, troubleshooting, etc. and responsible for annual salary rosters. Submitted client invoices and assisted the Accounting Department with A/R & A/P as needed. Managed corporate American Express and Staples charge accounts. Approved purchase orders for office supplies, business cards and stationery. Prepared cash reports and monthly bank reconciliations. Worked with realtors and made recommendations towards the acquisition of office space for Fay, Spofford & Thorndike's NYC headquarters in Lower Manhattan. Made recommendations towards the purchase of the phone system, office equipment, IT support, et al. Coordinated with contractors during the build out of the office. Supervised the maintenance of the phone system, files, faxes, deliveries, couriers & petty cash. Prepared employee requisitions; developed verbiage for classified ads; reviewed resumes, tracked and identified prospective candidates. Maintained personnel files and processed I-9, IT-2104, W-4, EEO-1, medical, dental, STD, LTD, credit union, & 401(k) forms. Orientated new employees regarding company policies and procedures, FMLA, sexual harassment, workplace hazards, drug-free work environment, workplace violence, workplace diversity and employee assistance programs. Conducted exit interviews and submitted COBRA applications. Accepted vacation and military leave forms and employee expense reports. Prepared annual Affirmative Action & OSHA reports.
Utilized daily re-order reports and purchase order worksheets to review inventory levels, monthly/yearly usage and pricing. Prepared purchase orders and placed orders with vendors. Checked receiving against purchase orders and inputted amounts into PO system. Reported errors to the vendors and prepared vendor returns. Traced pending orders with vendors and shipping agents. Submitted claims in the event of loss or damage. Ordered office supplies and customized items. Liaison between equipment repair shop and customer service department, re: machine estimates, parts, schematics and the expedition of machinery. Customer Service Representative for select resale accounts including processing quotations and orders, determining availability and ship dates.
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