trade execution documentation coordinator resume example with 6+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - - -
Professional Summary

An accomplished, well-qualified coordinator and problem solver offering 6 extensive years of experience. Customer focused and efficiency-driven with team-oriented mentality and individual abilities. Dedicated to customer satisfaction, business goals, and sales excellence. An expert in export management, client services, and communications.

  • Logimax (AS400)
  • Cargowise
  • Microsoft Suite
  • Problem Solving
  • GAAP compliant
  • Risk Analysis
  • Compliance
  • Leadership
  • Contract Management
  • UCP600
  • ITAS
  • Quickbooks
  • Procedure Development
  • Project Management
  • Leading Initiatives
  • Contract Management
  • UCP600
  • ITAS
  • Quickbooks
Work History
04/2021 to Current
Trade Execution Documentation Coordinator Avantor Texas, AL,
  • Prepare, review invoices and maintain documentation for cotton export shipments.
  • Execute trade operations with limited supervision, using department procedures and controls to mitigate risk.
  • Validate export transactional requirements that apply to documents and data.
  • Work with external authorities to verify and comply with all customs requirements.
  • Reconcile data for inventory, warehouse transfers, loading orders, quality, claims, demurrage and dispatch cases.
  • Develop and cultivate relationships with medium accounts, customers, clients, suppliers, and other business partners.
  • Ensure compliance with the home and foreign country government laws and customs regulations.
  • Independently solve moderately complex issues with minimal supervision, while escalating more complex issues to appropiate staff.
  • Manage sales documentation to meet customer commitments and country requirements from direct and intercompany contracts and shipping instructions.
  • Familiar with UCP600 laws and regulations for letter of credit.
  • Advised, amended and negotiated export letters of credit for a portfolio of different countries, providing excellent customer service.
  • Examined letters or credit and trade documents for adherence to LC terms in accordance with UCP.
  • Worked with CAD shipments in preparation of export documentation.
  • Revised discrepancies in export documentation to ensure all accuracy.
  • Collaborated with quality assurance team to comply with regulatory requirements.
  • Assisted compliance officer to gather necessary documentation for new account applications.
  • Modeled innovative solutions to respond to organizational needs.
  • Experience with international payment services, SWIFT, investigations of failed payments and foreign currency trades.
  • Communications with international banks to ensure all documentation approvals.
11/2018 to 03/2021
Export Freight Forwarder Mallory Alexander International Logistics City, STATE,
  • Prepared bills of lading, packing lists, dock receipts and certificates of origin for each shipment.
  • Arranged delivery or storage of goods at destinations.
  • Calculated weight, volume or cost of goods to be moved.
  • Maintained open communication with global locations to facilitate smooth collaboration.
  • Stayed on top of shipment locations and current status to update offices and customers.
  • Compared shipments and documents against customer and company standards to identify and resolve any compliance issues.
  • Communicated with ocean carriers, steamship lines, and USDA daily to ensure customer satisfactory.

01/2016 to 11/2018
Logistics Coordinator Mallory Alexander International Logistics City, STATE,
  • Managed and coordinated accounts for wood-pulp paper, cotton, and wood supply of goods.
  • Planned and supervised from production to end-user and scheduled daily and weekly routes with carriers.
  • Fulfilled multiple bookings weekly with completion of established internal SOP’s.
  • Load and unload railcars and placed commodity in storage location.
  • Maintained excellent working relationships with customers by efficiently responding to inquiries and complaints concerning work orders, invoices, and shipments.
  • Tracked orders and notified customers of status or potential delays.
  • Coordinated shipping requests for expedited delivery and documented accurately to achieve correct billing.
  • Coordinated dispatching amongst carriers to accomplish daily delivery requirements to correct steamship line.
  • Organized importation of inbound and outbound items via railroad, ocean, and carriers.
  • Generated all documentation and information required on billing of lading for customer shipments.
  • Processed and entered all customer data into internal system via AS400 and provided proactive customer service for all accounts.
  • Completed timely data entry of new work orders, container classification, and storage locations in internal database.
  • Managed loading, unloading, movement, and sorting of goods to keep deliveries on schedule.
  • Managing customer accounts, responding to service queries, scheduling appointments needs, answering inbound telecom inquiries, retrieving customer data, and assisting with e-mail capacity.
Expected in
High School Diploma:
Cordova High School - ,
Expected in 2023
B.A Business Administration:
Strayer University - ,

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Resume Overview

School Attended

  • Cordova High School
  • Strayer University

Job Titles Held:

  • Trade Execution Documentation Coordinator
  • Export Freight Forwarder
  • Logistics Coordinator


  • High School Diploma
  • B.A Business Administration

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