Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -
Human resources professional who values high performance and professionalism. Excels in organizational communications and employee training and development.
  • Experienced providing comprehensive support for executive-level staff 
  • Exceptional time-management skills with ability to handle multiple tasks simultaneously
  • Ability to work effectively both in team environments as well as independently
  • Skilled at developing and maintaining administrative processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives
  • Microsoft Office Suite expert
Created a rewards and incentive program that resulted 40-60 employees being recognized monthly. 
01/2007 to 05/2015
Talent Acquisition Specialist Collaborative Solutions Seattle, WA,
  • Supported 3-5 recruiters/recruiting managers providing advanced administrative and talent acquisition support
  • Systems Administrator for Taleo Recruiting System: Taleo recruiting system administrator: managed user accounts, requisition design, layout and creation, created online applications, provided system maintenance and performed updates, develop and executed ad-hoc reports, provided user training 
  • Process Improvement: redesigned templates, emails, and process flows which resulted in increased efficiency
  • Scheduled candidate interviews, coordinated all aspects of candidate travel and executed reference checks
  • Processed and issued check requests for candidate expense reimbursement, and processed department invoices for payment
  • Posted and managed job positions on employment and social media sites (LinkedIn, Career Builder, school sites etc.)
  • Setup web conferences using WebEx and maintained postings in Learning Management System for training sessions
  • Updated content on the HR websites and Employee Handbook
  • Coordinated with developers on website design and development using HTML, and HTML editor
  • Collaborated with regional HR Business Partners and outside attorneys to develop H-1B visa immigration documentation for sponsored employees
  • Coordinated College Recruitment program and Scholarship programs 
  • Managed special projects as requested
2003 to 2005
Administrative Assistant - Auditing & Reconciliation Arlington County, Va Arlington, VA,
  • Audit and reconciled daily activity for all drivers
  • Prepared daily routes and delivery schedules
  • Performed accounts receivable reconciliation
  • Maintained the database of driver information
  • Assisted in special assignments as required by the Office Manager and President
2000 to 2001
Executive Assistant/Office Manager Structural Preservation Systems, Inc. Baltimore, MD,
  • Provided administrative support to the Chief Technology Officer and Chief Financial Officer
  • Processed all newly hired employees (i.e. benefits, corporate cards, cell phone and travel)
  • Set-up new vendor accounts
  • Administered and maintained the ACME Security System for building access
  • Coordinated facility issues and building maintenance repairs
  • Processed all invoices for payment, researched inquiries and resolved problems
  • Coordinated team meetings and special team activities Read profit & loss and created variance explanations
  • Scheduled appointments and made travel arrangements
  • Administered telecommunication, phone switch and voicemail.
1989 to 2000
Administrative Assistant EDS City, STATE,
  • Provided administrative support for Account Executive, four Project Managers and approximately 100 employees
  • Served as the surrogate in the Corporate Administration System (i.e., invoice system, expense reports, new hires, separations, service award, manpower, travel authorizations)
  • Calendar maintenance, travel, composing internal and external correspondence
  • Accounts payable and expense reimbursement, meeting and event planning
  • Paid invoices, researched inquiries and resolved problems
  • Ordered office supplies, coordinated vendor services and meeting luncheons
  • Coordinated facilities issues and building maintenance repairs
  • Acted as liaison for EDS' client executives, as well as the customers and staff members
  • Processed new hire paperwork and other general office duties such as telephone coverage, filing, staff support, distribute information via e-mail/hardcopy
  • Interfaced with outside departments to resolve problems relating to salary, personnel benefits, and financial reporting
  • Handled all workers compensation claims according to California laws, proper LOA's for FMLA regulations and attendance record upkeep
  • Maintained the security system for building access.
Expected in 1996
: Liberal Arts
Los Medanos College - Pittsburg, CA
accounts payable, accounts receivable, administrative support, auditing, benefits, calendar, conferences, database, documentation, e-mail, event planning, expense reports, filing, financial reporting, general office duties, H-1B visa, HTML editor, HRIS, meetings, Access, Excel, Microsoft Office Suite, office, Outlook, PowerPoint, Word, optimization, personnel, recruitment, reporting, system administrator, travel arrangements

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