Livecareer-Resume

Senior Recruitment Coordinator Resume Example

Love this resume?

By clicking Build Your Own Now, you agree to our Terms of Use and Privacy Policy

Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - resumesample@example.com - -
Summary

Executive Administrative Assistant and Office Manager with:

-- Over 10 years of highly-skilled experience in providing effective & impeccable complex administrative support to executives, staff, & boards of directors at all levels in deadline-driven operations with changing priorities working independently or in a team environment

-- Superlative capability to anticipate needs, identify goals & priorities, reduce redundancy, improve accuracy & efficiency, multi-task, resolve issues in initial phases, & deal patiently & effectively with difficult people

-- Excellent use of tact, discretion, integrity, & sensitivity when dealing with confidential matters Outstanding written & oral communication skills & problem resolution abilities

-- Comprehensive knowledge of Microsoft Office & SharePoint, Keynote, WordPress, Concur, QuickBooks, Adobe Acrobat Pro, & Oracle software, as well as social media, Internet technologies, & smartphone/iPad

Highlights
  • Microsoft Office: Word, Outlook, PowerPoint, Excel, SharePoint, Lync, Publisher, Visio, Access, OneNote
  • Adobe: Acrobat Pro, InDesign, Photoshop, Illustrator
  • Project Management/CRM: Asana, Zoho, Teamwork, Salesforce, Redtail
  • Accounting/Invoicing/T&E: QuickBooks, Oracle, Concur, Basware
  • HR/Payroll/Benefits: Workday, ADP, TriNet, PeopleSoft, Taleo, Paychex
  • Cloud/File Sharing: Evernote, DropBox, LeapFile, Egnyte, Google Docs, Slideshare
  • Video Conference: WebEx, AT&T, Skype, GoTo Meeting
  • Blog/Social Media: WordPress, Facebook, LinkedIn, Twitter, Google+, Instagram, Pinterest, SnapChat
  • Marketing/Surveys: MailChimp, ConstantContact, SurveyMonkey
  • Other: Keynote, Lotus Notes, Cisco Jabber, LMS/e-Learning Software
  • Mobile Technology: iPhone/iPad/Android
  • Operating Systems/Typing: Windows, Mac, Type 60 wpm
Experience
08/2015 to 02/2016
Senior Recruitment Coordinator Adecco Group Inc. San Diego, CA,

(a six-month temporary position)

Extensive support for Human Resources (SVP-Talent & Transformation and Senior Manager of On/Offboarding Programs) with training, manuals, & customer support for this consumer financial services company.

Responsibilities:

  • Project Management: create detailed on/offboarding manuals, orientation materials & presentations
  • Update company intranet (SharePoint)
  • Management of day-to-day onboarding/offboarding queries, ensuring all are dealt with in an effective & timely manner & escalated where necessary
  • Train managers & employees on usage of new software & on/offboarding programs
04/2015 to 07/2015
Executive Assistant to the CEO Aptihealth Syracuse, NY,

(a three-month temporary position)

Comprehensive administrative support to the CEO at this specialty health service company.

Responsibilities:

  • Manage CEO's complex travel & coordinated pre-planning of trips; T&E reports; client & project billing
  • Calendar management: arrange high-level conference/video calls, Board/client/management meetings, & special events--including all logistics & catering (on- & off-site)
  • Board of Directors: liaison between all board members, senior executives, management, doctors & staff
  • Meetings--Board, Town Hall, staff & client (on/off-site): preparation, logistics/travel arrangements; create & maintain corporate minute books; presentations, proposals, contracts, reports & legal documents; maintain amp; administer portal for Board documents & other meeting materials
04/2014 to 02/2015
Executive Assistant/Office Manager Tri Pointe Homes Bellevue, WA,

(position eliminated due to reorganization)

Provide CEO & C-level executives with administrative support & run all day-to-day office operations at this mobile innovation company specializing in mobile interactive marketing solutions, technology & monetization.

  • Major Accomplishment: Discovery of $25K owed to company by one client in audit of billing history of predecessor

Responsibilities:

  • Complex calendar management & travel arrangements (domestic/international/personal); client & Board meetings/calls (conference/WebEx); create complex agendas/notes; T&E reports; event, party & client dinner planning (on- & off-site)--for company, Board of Directors & personal for CEO
  • Legal: maintain/update client contracts, Board meeting minutes & other legal/compliance documents
  • Create elaborate presentations, proposals, newsletters, reports, marketing materials & spreadsheets for Board & client meetings, speeches, sales reports & corporate communications--including template creation
  • Office Management: A/P & A/R, client billing, budgets, forecasts (QuickBooks); review project expenses & budgets; maintain HR records/policies; payroll/benefits (ADP & TriNet); employee recruitment, onboarding, unemployment issues & policy communications; vendor contracts, office supplies & facilities needs
  • Substantial internet research; detailed client mailings & e-blasts; social media, blog & website updates
2011 to 03/2014
Administrative Assistant to Executives Cantel Medical Needham, MA,

(position eliminated by parent company)

C-level administrative support to President, Senior VPs, Director of Operations & Regional Managers of this financial services company, specializing in retirement plans for union members.

Responsibilities:

  • Confidential client accounts: arrange portfolio reviews; trade confirmations, transfers, account openings, tax preparation, quarterly reports & correspondence, maintained CRM client database
  • Presentations, proposals & marketing materials; graphs/charts, reports/budgets/client surveys, newsletter, & retirement illustrations
  • Detailed executive calendar management, conference & WebEx calls, travel, T&E reports
  • Coordinate all logistics, catering & contracts for retirement workshops, conference/trade shows, & events
  • Budget/vendor management & procurement: office supplies, conference giveaways & printed materials
  • HR: maintain confidential employee files, PTO/holiday records; liaison with parent office on HR matters
11/2004 to 10/2010
Executive Administrative Assistant (Advanced) HEWITT ASSOCIATES LLC City, STATE,

(position eliminated after merger with Aon)

Extensive international administrative support to C-Level Executives of Human Resources, Global Mobility Programs & Talent Development, for this provider of human resources outsourcing & consulting services.

  • Major Accomplishment: Created the Global Mobility Database--a one-stop shop for international travel, for company-wide use

Responsibilities:

  • Executive calendar/meeting management; conference/WebEx calls; agendas; minutes; follow-up with staff
  • Complex travel arrangements (domestic/international); visas, passports, consulate letters, documentation; T&E reports; budget management--including requisitions & procurement
  • Presentations, graphs/charts/reports, correspondence for management team review (extensive research)
  • Records/database creation, management, tracking & administration; survey creation for e-learning courses
09/2003 to 07/2004
Executive Administrative Assistant THE J. BROWN AGENCY (a Div. Of Grey Advertising) City, STATE,

(company layoff due to budget cuts)

Comprehensive executive-level administrative support to COO, Vice Presidents (2), Director/VP of Human Resources & Senior Executives (2) & at this boutique division of Grey Advertising.

Responsibilities:

  • HR: confidential employee files; benefit plan coordination; onboard new hires
  • Extensive calendar, travel & project management for COO & executives
  • Presentations, proposals, RFPs, reports, marketing materials
Education
Expected in 1982
Bachelor of Arts: Performing Arts, Business Administration
ALFRED UNIVERSITY - Alfred, NY
GPA: GPA: 3.15

GPA: 3.15

Skills
  • MS Office Suite
  • Wordpress, Acrobat Pro
  • Quickbooks, HRIS, Concur

By clicking Build Your Own Now, you agree to our Terms of Use and Privacy Policy

Disclaimer
Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

How this resume score could be improved?

Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:

78Average

Resume Strength

  • Length
  • Personalization
  • Target Job

Resume Overview

School Attended
  • ALFRED UNIVERSITY
Job Titles Held:
  • Senior Recruitment Coordinator
  • Executive Assistant to the CEO
  • Executive Assistant/Office Manager
  • Administrative Assistant to Executives
  • Executive Administrative Assistant (Advanced)
  • Executive Administrative Assistant
Degrees
  • Bachelor of Arts