Senior Recruitment Coordinator Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -

Executive Administrative Assistant and Office Manager with:

-- Over 10 years of highly-skilled experience in providing effective & impeccable complex administrative support to executives, staff, & boards of directors at all levels in deadline-driven operations with changing priorities working independently or in a team environment

-- Superlative capability to anticipate needs, identify goals & priorities, reduce redundancy, improve accuracy & efficiency, multi-task, resolve issues in initial phases, & deal patiently & effectively with difficult people

-- Excellent use of tact, discretion, integrity, & sensitivity when dealing with confidential matters Outstanding written & oral communication skills & problem resolution abilities

-- Comprehensive knowledge of Microsoft Office & SharePoint, Keynote, WordPress, Concur, QuickBooks, Adobe Acrobat Pro, & Oracle software, as well as social media, Internet technologies, & smartphone/iPad

  • Microsoft Office: Word, Outlook, PowerPoint, Excel, SharePoint, Lync, Publisher, Visio, Access, OneNote
  • Adobe: Acrobat Pro, InDesign, Photoshop, Illustrator
  • Project Management/CRM: Asana, Zoho, Teamwork, Salesforce, Redtail
  • Accounting/Invoicing/T&E: QuickBooks, Oracle, Concur, Basware
  • HR/Payroll/Benefits: Workday, ADP, TriNet, PeopleSoft, Taleo, Paychex
  • Cloud/File Sharing: Evernote, DropBox, LeapFile, Egnyte, Google Docs, Slideshare
  • Video Conference: WebEx, AT&T, Skype, GoTo Meeting
  • Blog/Social Media: WordPress, Facebook, LinkedIn, Twitter, Google+, Instagram, Pinterest, SnapChat
  • Marketing/Surveys: MailChimp, ConstantContact, SurveyMonkey
  • Other: Keynote, Lotus Notes, Cisco Jabber, LMS/e-Learning Software
  • Mobile Technology: iPhone/iPad/Android
  • Operating Systems/Typing: Windows, Mac, Type 60 wpm
08/2015 to 02/2016
Senior Recruitment Coordinator Adecco Group Inc. San Diego, CA,

(a six-month temporary position)

Extensive support for Human Resources (SVP-Talent & Transformation and Senior Manager of On/Offboarding Programs) with training, manuals, & customer support for this consumer financial services company.


  • Project Management: create detailed on/offboarding manuals, orientation materials & presentations
  • Update company intranet (SharePoint)
  • Management of day-to-day onboarding/offboarding queries, ensuring all are dealt with in an effective & timely manner & escalated where necessary
  • Train managers & employees on usage of new software & on/offboarding programs
04/2015 to 07/2015
Executive Assistant to the CEO Aptihealth Syracuse, NY,

(a three-month temporary position)

Comprehensive administrative support to the CEO at this specialty health service company.


  • Manage CEO's complex travel & coordinated pre-planning of trips; T&E reports; client & project billing
  • Calendar management: arrange high-level conference/video calls, Board/client/management meetings, & special events--including all logistics & catering (on- & off-site)
  • Board of Directors: liaison between all board members, senior executives, management, doctors & staff
  • Meetings--Board, Town Hall, staff & client (on/off-site): preparation, logistics/travel arrangements; create & maintain corporate minute books; presentations, proposals, contracts, reports & legal documents; maintain amp; administer portal for Board documents & other meeting materials
04/2014 to 02/2015
Executive Assistant/Office Manager Tri Pointe Homes Bellevue, WA,

(position eliminated due to reorganization)

Provide CEO & C-level executives with administrative support & run all day-to-day office operations at this mobile innovation company specializing in mobile interactive marketing solutions, technology & monetization.

  • Major Accomplishment: Discovery of $25K owed to company by one client in audit of billing history of predecessor


  • Complex calendar management & travel arrangements (domestic/international/personal); client & Board meetings/calls (conference/WebEx); create complex agendas/notes; T&E reports; event, party & client dinner planning (on- & off-site)--for company, Board of Directors & personal for CEO
  • Legal: maintain/update client contracts, Board meeting minutes & other legal/compliance documents
  • Create elaborate presentations, proposals, newsletters, reports, marketing materials & spreadsheets for Board & client meetings, speeches, sales reports & corporate communications--including template creation
  • Office Management: A/P & A/R, client billing, budgets, forecasts (QuickBooks); review project expenses & budgets; maintain HR records/policies; payroll/benefits (ADP & TriNet); employee recruitment, onboarding, unemployment issues & policy communications; vendor contracts, office supplies & facilities needs
  • Substantial internet research; detailed client mailings & e-blasts; social media, blog & website updates
2011 to 03/2014
Administrative Assistant to Executives Cantel Medical Needham, MA,

(position eliminated by parent company)

C-level administrative support to President, Senior VPs, Director of Operations & Regional Managers of this financial services company, specializing in retirement plans for union members.


  • Confidential client accounts: arrange portfolio reviews; trade confirmations, transfers, account openings, tax preparation, quarterly reports & correspondence, maintained CRM client database
  • Presentations, proposals & marketing materials; graphs/charts, reports/budgets/client surveys, newsletter, & retirement illustrations
  • Detailed executive calendar management, conference & WebEx calls, travel, T&E reports
  • Coordinate all logistics, catering & contracts for retirement workshops, conference/trade shows, & events
  • Budget/vendor management & procurement: office supplies, conference giveaways & printed materials
  • HR: maintain confidential employee files, PTO/holiday records; liaison with parent office on HR matters
11/2004 to 10/2010
Executive Administrative Assistant (Advanced) HEWITT ASSOCIATES LLC City, STATE,

(position eliminated after merger with Aon)

Extensive international administrative support to C-Level Executives of Human Resources, Global Mobility Programs & Talent Development, for this provider of human resources outsourcing & consulting services.

  • Major Accomplishment: Created the Global Mobility Database--a one-stop shop for international travel, for company-wide use


  • Executive calendar/meeting management; conference/WebEx calls; agendas; minutes; follow-up with staff
  • Complex travel arrangements (domestic/international); visas, passports, consulate letters, documentation; T&E reports; budget management--including requisitions & procurement
  • Presentations, graphs/charts/reports, correspondence for management team review (extensive research)
  • Records/database creation, management, tracking & administration; survey creation for e-learning courses
09/2003 to 07/2004
Executive Administrative Assistant THE J. BROWN AGENCY (a Div. Of Grey Advertising) City, STATE,

(company layoff due to budget cuts)

Comprehensive executive-level administrative support to COO, Vice Presidents (2), Director/VP of Human Resources & Senior Executives (2) & at this boutique division of Grey Advertising.


  • HR: confidential employee files; benefit plan coordination; onboard new hires
  • Extensive calendar, travel & project management for COO & executives
  • Presentations, proposals, RFPs, reports, marketing materials
Expected in 1982
Bachelor of Arts: Performing Arts, Business Administration
GPA: GPA: 3.15

GPA: 3.15

  • MS Office Suite
  • Wordpress, Acrobat Pro
  • Quickbooks, HRIS, Concur

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School Attended
Job Titles Held:
  • Senior Recruitment Coordinator
  • Executive Assistant to the CEO
  • Executive Assistant/Office Manager
  • Administrative Assistant to Executives
  • Executive Administrative Assistant (Advanced)
  • Executive Administrative Assistant
  • Bachelor of Arts