Senior Purchasing Administrative Assistant Resume Example Philadelphia Marriott

SENIOR PURCHASING ADMINISTRATIVE ASSISTANT

Summary

Service-oriented Administrative Assistant with 20 year background in Hospitality. Core competencies include honesty, dedicated flexible team

player, friendly and enthusiastic as well as excellent communication and time management skills. Handles tasks with accuracy and efficiency.

Highlights

Microsoft Office proficiency

Excel spreadsheets

Attention to detail

Results-oriented

Self-directed

Professional and mature
Strong problem solver
Dedicated team player
Strong interpersonal skills
AR/AP

Accomplishments

Coordinated all department functions for team of 6+ employees

Increased office organization by developing more efficient filing system and customer database protocols.

Experience

Senior Purchasing Administrative Assistant
April 2012 to August 2015Philadelphia Marriott － Philadelphia, PA

Assisted in ordering of food, beer and other controllables such as cleaning supplies, paper disposables, china, glass and silverware for the four different outlets.
Maintain Budgets for Purchasing, Kitchen and Stewarding.
Follow up and resolve past due accounts until payment in full is received or resolved.
Prepare consolidated deposits of checks received by check handling employees.
Classify, code and summarize numerical and financial data to compile and keep financial records, using journals, ledgers, and/or computer.
Use computers for various applications, such as database management or word processing.
Perform payroll functions, such as maintaining timekeeping information and processing and submitting payroll.
Create, maintain, and enter information into databases.
Set up and manage paper or electronic filing systems, recording information, updating paperwork, or maintaining documents, such as attendance records, correspondence, or other material.
Operate office equipment, such as fax machines, copiers, or phone systems and arrange for repairs when equipment malfunctions.
Train and assist staff with computer usage.

Purchasing Administrative Assistant
March 1995 to April 2012Philadelphia Marriott － Philadelphia, PA

Handle purchase orders and match with package slips and invoices.
Insure billing is correct, prepare statements and handling of all controllables.
Pay all invoices through ADACO payment system, PCard, or in accounts payable in a timely manner and match up with statement.
Code all invoices to appropriate accounts.
Input all invoices in checkbook.
Complete all period end functions including inventory and reclasses.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Complete forms in accordance with company procedures.
Open, read, route, and distribute incoming mail or other materials and answer routine letters.
Provide services to customers, such as order placement or account information.
Establish work procedures or schedules and keep track of the daily work of clerical staff.
Learn to operate new office technologies as they are developed and implemented.

Agent
November 1994 to March 1995Ames Employment Agency － Philadelphia, PA

Use computers for various applications, such as database management or word processing.
Answer telephones and give information to callers, take messages, or transfer calls to appropriate individuals.
Create, maintain, and enter information into databases.
Greet visitors or callers and handle their inquiries or direct them to the appropriate persons according to their needs.
Make copies of correspondence or other printed material.
Provide services to customers, such as order placement or account information.
Prepare conference or event materials, such as flyers or invitations.

Administrative Assistant
September 1988 to November 1994La Salle University － Philadelphia, PA

Provided administrative support to the Associate Dean.
Mail, fax, or arrange for delivery of legal correspondence to clients, witnesses, and court officials.
Receive and place telephone calls.
Organize and maintain documents, and student files.
Schedule and make appointments.
Make photocopies of correspondence, documents, and other printed matter.
Draft and type office memos.
Supervise the work of Student Workers,to ensure adherence to quality standards, deadlines, and proper procedures, correcting errors or problems.
Train or instruct employees in job duties or company policies or arrange for training to be provided.
Recruit, interview, and select employees.
Prepare and issue work schedules, deadlines, and duty assignments for office or administrative staff.
Maintain records pertaining to inventory, personnel, orders, supplies, or machine maintenance.

Education

Associate of Arts : Sociology, Nov 1994La Salle University － Philadelphia, PASociology Post-secondary education, no degree or certificate

Skills

accounts payable, administrative, administrative support, make appointments, billing, Budgets, clerical, Make copies, clients, databases, database management, delivery, fax machines, fax, filing, financial, forms, inventory, legal, letters, notes, materials, all Microsoft, Mail, Office, works, office equipment, payroll, PeopleSoft, personnel, phone systems, copiers, policies, presentations, Purchasing, quality, read, Maintain records, recording, repairs, scheduling, take messages, team work, telephone, telephones, Time Management, type, word processing

Resume Overview

Companies Worked For:

Philadelphia Marriott
Ames Employment Agency
La Salle University

School Attended

La Salle University

Job Titles Held:

Senior Purchasing Administrative Assistant
Purchasing Administrative Assistant
Agent
Administrative Assistant

Degrees

Associate of Arts : Sociology , Nov 1994

Senior Purchasing Administrative Assistant Resume Example

Resume Score: 90%

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