school clerk resume example with 12+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :

Organized and motivated employee eager to apply time management and organizational skills in various environments. Seeking opportunities to expand skills while being reliable, proactive, punctual, being team-oriented. Polite and attentive while offering excellent customer service.

  • Reliable and Punctual
  • Flexible and Adaptable
  • Data Entry
  • Records Management Software
  • Record Sorting and Filing
  • Multitasking and Prioritization
  • Materials Organization
  • Verbal and Written Communication
  • School Admission Process Knowledge
School Clerk, 10/2019 - Current
Central Union School District Lemoore, CA,


  • Utilized Oracle to create purchase orders by placing orders to replenish office supplies, student curriculum materials, student workbooks, student online programs, special programs implemented for students during and after school, student uniforms, gym equipment, cleaning supplies, office furniture, and security equipment such as two-way radios.
  • Accessed Internal Accounts in Oracle to complete basic bookkeeping and banking transactions after collecting and counting money from teachers and parents.
  • Reviewed invoices, accessed Oracle to issued/print checks, completed the Requisition Worksheet and attached supporting documents.
  • Reviewed purchase documents and packing slips upon receiving orders and entering the information as received in Oracle.
  • Prepared financial monthly reports by running a budget and bank account reconciliation reports for the Principal and Local School Council meetings.
  • Collaborated with our Business Manager to produce accurate accounts, budget balances and keeping purchase orders, bank deposit transactions filed accurately.
  • Analyzed budgets with our Business Manager to implement action plans to rectify issues.
  • Built trust and rapport with vendors to facilitate long-term, loyal relationships.
  • Initiated conversations with vendors to discuss products and services that best fit our school needs.


  • Managed payroll for 45 staff members.
  • Organized and maintained payroll information by entering data in Kronos, deleting errors, calculating and collecting information.
  • Tracked staff personal and sick day request while assigning substitutes due to absences using Frontline.
  • Gathered timesheets to prepare weekly Overtime Request and Historical Corrections to be created in Service Now if needed.
  • Identified, researched and resolved issues with hours worked for staff.
  • Enforced payroll-related policies, procedures and regulations for staff.


  • Monitored the daily attendance for 300-350 students by documenting tardies and excused absences in ASPEN.
  • Input student data into the system using ASPEN, adhering to all registration/enrollment procedures while keeping information private.
  • Performed administrative duties, including responding to emails from various departments with in the organization.
  • Typed, formatted and edited correspondence and other documents for parents, students and staff via a mass communication application.
  • Sorted and distributed incoming mail, dispersing to appropriate personnel.
  • Developed organizational filing systems for confidential student records.
  • Responded promptly to parent and staff questions via email and by phone.
  • Prepared student data for Network attendance meetings by retrieving data from Dashboard.
  • Operated photocopiers and scanners, facsimile machines and personal computers.


  • Responded to parent request via phone and email
  • Assisted with incoming enrollment/registration request.
  • Displayed strong telephone etiquette, effectively handling difficult calls.
  • Coordinated with the 4th Ward Alderman's Office and local churches to provide families with food and school supplies.
  • Collected payments for various activities and fees from parents while maintaining complete confidentiality and accuracy.
  • Provided direct service and support to families in temporary living situations as the STLS Liaison by handling referrals for services, issuing bus cards, school supplies, personal care needs and resolving any concerns.
  • Oversaw the Local School Council Elections as the Local School Council Coordinator by collecting candidate applications, preparing meetings, and assisting the Election Judges.
  • Established positive relationships with students, parents, teachers, and school administration.
Certified Teacher Assistant, 10/2017 - 10/2019
Adapt Community Network New York, NY,


  • Supervised children and participated with children in activities.
  • Provided individualized and small group support to reinforce classroom topics and promote student learning.
  • Helped students master learning concepts through one-on-one and small group tutoring.
  • Helped teacher with material generation, class preparation, scheduling, and exam distribution.
  • Prepared lesson materials, bulletin board displays, exhibits and demonstrations to assist teachers in classroom preparation.
  • Distributed textbooks, workbooks, papers and pencils to students.
  • Distributed and collected tests and homework to prepare for grading by head teacher.


  • Maintained student attendance records for 300-315 students.
  • Monitored daily attendance for 300-315 students by entering tardy records and reasons for absence in ASPEN.
  • Managed bookkeeping systems with accuracy and efficiency by counting funds received and matching them with the Payors List.
  • Copied, sorted and stored payroll records, registration forms, attendance records and business transactions while properly labeling the boxes for storage.
  • Answered telephones, directed calls and took messages for all staff.
  • Inventoried and organized materials and supplies in the office.
  • Sorted incoming mail efficiently to support timely distribution.
Tax Associate, 11/2007 - 04/2015
Castleton Commodities International Llc Greencastle, IN,


  • Prepared tax return documents for clients.
  • Assessed various angles of tax situations to maximize tax benefit.
  • Stored copies of completed returns and related documents according to company procedures and business regulations.
  • Informed clients of potentially beneficial products and services.
  • Advised clients to comply with IRS regulations and meet state and federal tax obligations.
  • Met with clients to gather information and discuss line item tax return components.
  • Supplied detailed tax documentation needed to submit accurate corporate and individual returns.
  • Finalized and processed paperwork with local, state and federal government authorities.
  • Responded to state and federal tax notices by preparing written responses or tax return amendments.
School Bus Aide, 10/2008 - 12/2010
Dattco New Hartford, CT,


  • Assisted students with getting on and off bus.
  • Developed and strengthened good relationships with students and families.
  • Helped drivers monitor and manage student actions to maintain bus safety.
  • Accompanied driver and children on bus route to keep students safe and protected.
  • Communicated with bus company, drivers and guardians regarding problems or incidents impacting student riders.
  • Worked alongside students, parents and school personnel to provide all riders with safe and enjoyable experiences.
  • Performed inspections for any hazards that could be a danger to students before and after each trip.
  • Maintained strong proficiency in CPR, First Aid and rescue techniques to provide optimal support to individuals in distress.
  • Participated in emergency bus evacuations using main and emergency doors.


  • Monitored students in class, hallways and cafeteria to enforce school rules.
  • Supervised children and participated with children in activities during recess.
  • Prepared lesson materials and homework packets for teachers to distribute to students.
  • Helped students master learning concepts through one-on-one and small group tutoring.
  • Graded assignments and tests for teachers.
  • Assembled instructional materials for children's projects and assignments.
Education and Training
Proficiency Certificate-Teacher Assistants: , Expected in
City Colleges of Chicago-Richard J Daley College - Chicago, IL
Status -
State And NCLB Approved Paraprofessional: , Expected in
Illinois State Board of Education - Springfield, IL,
Status -
: Accounting, Expected in
Northern Illinois University - Dekalb, IL
Status -
High School Diploma: , Expected in
Kenwood Academy - Chicago, IL,
Status -

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Resume Overview

School Attended

  • City Colleges of Chicago-Richard J Daley College
  • Illinois State Board of Education
  • Northern Illinois University
  • Kenwood Academy

Job Titles Held:

  • School Clerk
  • Certified Teacher Assistant
  • Tax Associate
  • School Bus Aide


  • Proficiency Certificate-Teacher Assistants
  • State And NCLB Approved Paraprofessional
  • High School Diploma

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