purchasing business assistant resume example with 16+ years of experience

(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
Executive Profile
Communicate effectively in both languages written and orally Ability to organize and focus on detail-oriented projects Work well under pressure and multiple tasks simultaneously Diplomatically resolved customer concerns on 'as needed' basis Ability to meet deadlines while maintaining a high degree of accuracy Work well independently and within a team Strong customer service and communications skills Use initiative and creativity to complete tasks Outstanding organizational skills Office Equipment experience with Video Teleconferencing equipment, multi-line phones, fax and photocopier Detail-Oriented * Organized * Team Player * Executive Support High-Achiever * Customer Service * Ambitious * Hard-Working * Travel Coordination
Skill Highlights
Microsoft Word, Excel, PowerPoint
Woodrow Wilson High School Fairfax, VA Expected in November 2005 General Education Diploma (GED) : - GPA :
Core Accomplishments
Professional Experience
American Advanced Management, Inc - Purchasing Business Assistant
Willows, CA, 09/2011 - Present
  • Provides administrative assistance in support of various construction projects in Wainwright Reporting directly to the Senior Buyer, assist with vendor selection and bid evaluations Prepare briefing materials, point papers, reports Schedules international and domestic travel Manages official files, documents, accounting and records Support Procurement in issuing, tracking, and maintaining purchase orders Arrange expedited shipments to prevent unscheduled manufacturing downtime Worked with accounting personnel in resolving invoice discrepancies.
Kroger - Executive Assistant
Oregon City, OR, 04/2011 - 09/2011
  • Provides Executive Administrative support for the Director of Warfighter Requirements at the Business Transformation Agency Prepares and edits briefing materials, point papers, reports, meeting minutes and suspense's Schedules international and domestic travel using the Defense Travel System Manages official files, documents and records Maintains schedules, calendars and conference rooms for the Director and staff.
Stewart Title Of Minnesota - Administrative Support
San Diego, CA, 11/2009 - 04/2011
  • Provided administrative support to an assigned portfolio of courses Updated and maintained class rosters and reconcile course closeouts Provided information and guidance to students on enrollment process Handled a variety of administrative duties, to include office management and coordination of special projects Prepared requisitions and file documents according to established office procedures Ensured Foreign Affairs Manuals and official guidelines and instructions were updated Performed receptionist duties (answered telephone, screened and referred non-routine calls to pertinent individual or staff member.
Mclane Company, Inc. - Administrative Assistant I
Arlington, TX, 12/2007 - 11/2009
  • Worked with staff to produce briefing books for meeting attendees, as well as other materials distributed at meetings Processed and track purchase orders Sent , received and verified clearance information for staff and visitors Prepared correspondence for Pentagon approval Onsite support for in-house meetings Greeted visitors, schedule meetings and answer phones Operated a high call volume multi-line phone system Ordered office supplies for entire staff and maintain the bookkeeping records Maintained the appearance of the reception area and conference rooms Sorted interoffice and incoming mail and distribute to appropriate persons Updated company personnel directory Supported the staff and customers in scheduling the conference room to avoid conflicts Travel arrangements.
The Kane Company Office Movers Inc - Administrative Assistant
City, STATE, 09/2006 - 12/2007
  • Data entry of monthly invoices provided by staff Answered main phone line and transferring call to appropriate person Assisted sales personnel with job input and job orders Updated and maintained terminal phone roster and contracts filing system Ordered the office supplies and maintained the supply cabinet Dispatched personnel to job sites.
General Dynamics - Receptionist/Human Resource Assistant
City, STATE, 04/2005 - 09/2006
  • Maintained company directory Entered security information and filed in designated secure place Sorted and distributed mail to staff Scheduled conference room for clients meetings Assisted clients and visitors with requests Ordered office supplies and maintained appearance of conference room.
Bilingual (English and Spanish
accounting, administrative, administrative duties, Administrative support, Agency, bookkeeping, contracts, clients, Data entry, English, filing, Director, materials, meetings, Excel, mail, office, PowerPoint, Microsoft Word, office management, personnel, phone system, Procurement, receptionist, reception, Reporting, sales, scheduling, Spanish, answer phones, telephone, phone, Travel arrangements

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Resume Overview

School Attended

  • Woodrow Wilson High School

Job Titles Held:

  • Purchasing Business Assistant
  • Executive Assistant
  • Administrative Support
  • Administrative Assistant I
  • Administrative Assistant
  • Receptionist/Human Resource Assistant


  • General Education Diploma (GED)

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