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purchasing assistant resume example with 8+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - resumesample@example.com - : - -
Professional Summary

Responsive Purchasing Assistant with four years of experience as a purchasing assistant in the construction industry. An ambitious and enthusiastic professional, dedicated to providing outstanding cost control and vendor management. In-depth knowledge of reviewing purchase orders, invoices, sales and other reports. Exceptionally strong administration and data entry skills with a typing speed of 90 wpm.

Talented Sourcing Specialist bringing 23 years customer service experience. Successful at managing bidding processes, documentation and reporting. Disciplined and organized professional with strong communication and planning abilities.

Skills
  • Procurement
  • Purchasing
  • Vendor relations
  • Documentation skills
  • Detail-oriented
  • Verbal and written communication
  • Shipment Arrangements
  • Relationship-Building
  • Inbound and Outbound Calling
  • Good listening skills
  • Administrative support
  • Professional telephone demeanor
  • Office Administration
  • Maintains Confidentiality
  • Professional And Mature
Work History
08/2019 to Current
Purchasing Assistant Andritz Springfield, OH,
  • Verified receipt of items by comparing items received to items ordered and resolved shipment order errors with suppliers.
  • Evaluated procurement activities and recommended needed improvements.
  • Oversaw supplier related activities and monitored supplier performances.
  • Performed negotiations for contract terms and conditions.
  • Established and managed supplier and vendor relationships.
  • Oversaw purchase order shipments by managing deadlines and cancellation dates.
  • Standardized inventory quarterly reporting and analysis and instituted corrective action for close-outs and out-of-stock items to keep inventory records current.
  • Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
  • Implemented policies to reduce cost and eliminate waste.
  • Performed monthly reconciliation of open purchasing orders.
  • Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
  • Administered project-based data entry assignments within Fishbowl database for accurate record-keeping.
  • Maintained focus and organization to regularly complete tasks with precision, timeliness and flexibility to accommodate fluctuating assignments and emerging business trends.
  • Communicated frequently with stores and vendors to manage orders and verify revisions on purchase orders.
  • Tracked inventory shipments and prepared spreadsheets detailing item information.
  • Maintained complete documentation and records of all purchasing activities.
  • Reviewed proposals, qualified vendors and recommended optimal suppliers.
  • Determined lowest possible cost, factoring in quality and reliability and negotiated favorable contracts.
  • Computed and created purchase orders in QuickBooksto monitor stock levels, verify purchase requisitions and expedite customer orders.
03/2017 to 08/2019
Purchasing Assistant Andritz Glens Falls, NY,
  • Verified receipt of items by comparing items received to items ordered and resolved shipment order errors with suppliers.
  • Oversaw supplier related activities and monitored supplier performances.
  • Established and managed supplier and vendor relationships.
  • Oversaw purchase order shipments by managing deadlines and cancellation dates.
  • Standardized inventory quarterly reporting and analysis and instituted corrective action for close-outs and out-of-stock items to keep inventory records current.
  • Maintained consistent email communication with stores and suppliers to confirm and track orders and verify price revisions on purchase orders.
  • Performed monthly reconciliation of open purchasing orders.
  • Communicated with vendors regarding inventory needs and negotiated prices to maintain profit margins.
  • Managed vendor purchase order process including dispatch, delivery and invoicing to set contractual guidelines and maintain budgetary regulations.
  • Reviewed order updates to identify best practices aligned with corporate goals.
  • Administered project-based data entry assignments within Qlikview database for accurate record-keeping.
  • Maintained focus and organization to regularly complete tasks with precision, timeliness and flexibility to accommodate fluctuating assignments and emerging business trends.
  • Collaborated with buyers for special events and seasonal promotions to maintain adequate product stock and drive sales.
  • Solved diverse supply chain problems involving numerous sources, logistics and scheduling factors.
  • Communicated frequently with stores and vendors to manage orders and verify revisions on purchase orders.
  • Tracked inventory shipments and prepared spreadsheets detailing item information.
  • Negotiated policies and contracts with vendors to achieve optimal pricing and consistent availability.
  • Maintained complete documentation and records of all purchasing activities.
  • Reviewed proposals, qualified vendors and recommended optimal suppliers.
  • Determined lowest possible cost, factoring in quality and reliability and negotiated favorable contracts.
  • Computed and created purchase orders in QuickBooks and Fishbowl to monitor stock levels, verify purchase requisitions and expedite customer orders.
11/2012 to 08/2017
Administrator Assistant Primrose School Yukon, OK,
  • Performed routine clerical tasks by scanning, filing and copying documents.
  • Performed routine analysis and calculations to process data for labor internal reports.
  • Used excel to compose, edit and prepare correspondence and other department documents, including time sheetdocuments.
  • Screened over eoght phone calls per hours to take messages and route calls to appropriate personnel.
  • Calculated hours and submitted payroll to achieve timely distribution of funds for 81-person s.
  • Maintained office equipment and placed orders for materials in short supply to manage office supply inventory.
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Developed and updated spreadsheets and databases to track, analyze and report on performance and sales data.
  • Managed office inventory by restocking supplies and placing purchase orders to maintain adequate stock levels.
  • Performed general office duties, including answering multi-line phone system, routing calls, delivering messages to staff and greeting visitors.
  • Welcomed office visitors warmly and alerted staff to arrivals of scheduled appointments.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Sorted and distributed office mail and recorded incoming shipments for corporate records.
  • Maintained staff directory and company policy handbook for human resources department.
  • Processed invoices and expenses using JobBoss to facilitate on-time payment.
  • Executed record filing system to improve document organization and management.
  • Arranged rapid office equipment repair and maintenance with vendors.
Education
Expected in 05/1998 to to
High School Diploma : Generals
Wilmot High School - Wilmot, SD
GPA:
Expected in 05/1999 to to
: Art
The Creative Center - Omaha, NE
GPA:

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Resume Overview

School Attended

  • Wilmot High School
  • The Creative Center

Job Titles Held:

  • Purchasing Assistant
  • Purchasing Assistant
  • Administrator Assistant

Degrees

  • High School Diploma
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