middle school coordinator registrar resume example with 11+ years of experience

(555) 432-1000,
, , 100 Montgomery St. 10th Floor
Professional Summary

Detail-oriented Middle School Coordinator & Registrar with proven strong interpersonal skills and the ability to effectively coordinate and streamline office operations and procedures. Additional skills and experience include overseeing the Outplacement process for K-8th Grade families; Outplacement communication with outplacement team, parents, and secondary schools; correspondence management; mid-semester and semester report card preparation; substitute coordination and system training; office record maintenance and management; retreat communication and collection of forms; and calendar and file system management. Proven ability to flexibly and effectively lead a fast-paced group project while maintaining strict deadlines and budgets.

  • Bilingual: Spanish
  • Proficient in Google Suite
  • Proficient in PCR, QuickSchools, Schoology, Hypersign, FMX, TreeRing, HelloSign, Weebly, Vidigami, and Veracross
  • Proficient in Microsoft Suite
  • Administrative Support
  • Calendar Management
  • Self-motivated and Goal-oriented
  • Records Management
  • Planning and Coordination
  • Typing Speed: 93 WPM
UCLA Extension - Certificate Program Los Angeles, CA, Expected in : College Counseling - In Progress - GPA :
San Francisco State University San Francisco, CA, Expected in 2009 Bachelor of Arts : Sociology, Criminal Justice - GPA :
Work History
St. Matthew’s Parish School - Middle School Coordinator & Registrar
City, STATE, 05/2017 - Current
  • Co-Lead Yearbook Class - culmination, formatting, and importing of pictures into our yearbook template via TreeRing.
  • Assist with welcome lunch, new student day, and social events for new students.
  • Assist student leadership team and advisors with Student Store functionality.
  • Communicate with Student Store student representatives on products and purchases.
  • Collaborate with Serve Lead Flourish Teacher by organizing students to help in the library, assist lower grade teachers in classroom, assist the Director of Development, and campus cleanup.
  • Collaborate with Serve Lead Flourish Teacher in guidance and assistance during the Outplacement process such as secondary school research, essay writing, and mock interviews.
  • Communicate with Parents' Council President and Executive Board on events, calendars, and volunteer opportunities.
  • Oversee preparation of Outplacement materials, including formatting and proofreading, and communicating with students, parents, and Secondary Schools.
  • Creation and upkeep of Secondary School website for current 8th Grade families.
  • Oversee logistics for the outplacement process in conjunction with the Middle School Principal and Head of School.
  • Ensure all documents and records are maintained and provided to applicant schools according to deadlines.
  • Assist in coordinating meetings for parents to meet with Outplacement Team.
  • Organized luncheons and/or meetings for Outplacement Team and Secondary School Admissions Visitor(s)
  • Facilitate positive and proactive communication between families, students, and Middle School faculty/staff.
  • Communicate with Graduation co-chairs on their responsibilities and tasks.
  • Coordinate graduation, including printing diplomas, RSVP seating, program creation and printing, and stage setup.
  • Provided guidance for parents and students with minor or difficult situations.
  • Creation and upkeep of student leadership campaign website.
  • Produced detailed and timely reports, paperwork and other supporting materials to facilitate communication between families and Principal or faculty.
  • Support students with tasks such as lockers, food service, disciplinary slips, schedules, and event/guest speaker information.
  • Oversaw student, faculty, or staff video and content creation for weekly Chapels during COVID.
  • Oversaw digital Chapel production and management during COVID.
  • Support Middle School teachers, including scheduling meetings, assisting with conferences, special events, luncheons, and substitute coverage coordination.
  • Coordinate parking exemption for larger events.
  • Verify student grades, attendance, and schedules.
  • Update the system management database with the latest information to keep records current and accurate.
  • Scheduled and maintained centralized calendars for students, faculty, and staff.
  • Manage ERB standardized test process.
  • Maintain Principal's calendar, files, and records, including Middle School report cards and transcripts.
  • Organize digital and campus-based Middle School operations.
PS1 Pluralistic School - Business Office and Operations & Event Coordinator
City, STATE, 02/2013 - 04/2017
  • Provided administrative support including processing invoices, billing, tuition and fee deposits, credit card reconciliation, and audits
  • Implemented Sign In/Out Application for Aftercare program
  • Coordinated events including sending out invitations, managing RSVP, reserving on calendars, contacting caterers, booking locations, communicating with Facilities, arranging decorations, and overseeing event on the night of.
  • Maintained and purchased school supply inventory with teacher, staff, and student materials as well as Aftercare children’s snacks.
Yokohama Tire Corporation - Warranty Claims Assistant & Analyst
City, STATE, 11/2011 - 01/2013
  • Receive, organize, maintain warranty claims and associated files, and process 12,000 claims per month with a 30-day turnover rate
  • Develop, produce, and maintain warranty daily and monthly reports
  • Communicate with dealers, salesman, and inspectors as needed for claim inquiries such as debits, re-credits, or claim corrections
  • Continue process improvement on E-Claims and paper claims system
  • Supervise and validate warranty claims credit processing activity, and assure credit accuracy and response time.
  • Worked flexible hours across night, weekend, and holiday shifts

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Resume Overview

School Attended

  • UCLA Extension - Certificate Program
  • San Francisco State University

Job Titles Held:

  • Middle School Coordinator & Registrar
  • Business Office and Operations & Event Coordinator
  • Warranty Claims Assistant & Analyst


  • Bachelor of Arts

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