Fastidious Global Event Manager bringing more than 8 years of experience to growing company. Expert in all elements of event planning, including vendor management, contract negotiations, timeline development and budget administration. Adept in coordinating post-event logistics such as travel arrangements and accommodations.
Skills
Event Management
Event Operations
Event Logistics
Event Staff Management
Event Production
New Clients & Vendor Management
Vendor and contract negotiations
Volunteer Management
Health, hotel, and food service regulations
Venue selection
Digital marketing
Work History
01/2018 to Current
Manager of Global EventsEcs Federal – Bethesda, MD,
Develops, leads and implements customer and employee experiences and events strategy, ensuring Young Living has a realistic plan that amplifies & connects the Young Living brand and expanding Young Living’s geographical reach through localized and global events.
Build and maintain new & existing relationships with local and international vendors and collaborate on the development of engagement programs that invite people to engage with Young Living.
Collaborate with multi-functional teams internally and externally including sales, creative, corporate philanthropy, product, PR and senior executives.
Partner with brand, impact & sales to develop annual consumer-facing event strategy and calendar that supports customer and community engagement through Young Living sales channels (Retail & Wholesale).
Work closely with the sales teams to ensure that community event strategies & distributor product trainings are aligned with sales objectives & revenue targets.
Responsible for the planning and execution of events such as: regional and international conventions, international market grand openings, regional meetings/conferences and assistance with educational, recognition, and incentive events.
Collaborates with internal teams and presenters, as well as external partners on event goals, logistics and execution in order to drive enrollment and provide industry-leading education to thousands of current and potential consumers throughout the year.
Compiles estimated cost vs.
Sales models, tracks budget statistics, submits final budgets and prepares reports for stakeholders and management.
In addition, to defining key metrics and setting baselines to evaluate event performance, to order to determine actionable improvements for events.
Partners with sales, marketing, recognition and new market development teams to identify global event opportunities.
This includes creating strategic plans that are in alignment with company-wide goals and to execute impactful and educational events for potential and current members.
Creates, manages, and reconciles a budget for each managed event.
Negotiates contracts and liaises with preferred vendors to maintain relationships and identify needs.
Organizes all required aspects of assigned events such as registration, travel and accommodations, shipping, space allocation, catering services, audio/visual, virtual platform integration, production, translation, signage and IT requests, entertainment, security and other special needs.
Oversees on-site staffing assignments, travel, agenda and event flow.
Hires, manages and educates staff responsible for event coordination activities.
Provides a high level of customer service and the handling of stressful situations.
Actively contributes to the improvement of event standards, processes and procedures.
Works independently, as well as, collaboratively within a team environment.
Prioritizes and manages multiple projects at the same time.
Travels for all managed events and conducts pre-event site visits.
08/2015 to 01/2018
Interim Director of Recruitment / Global Programs Staff AdvisorThe Pennsylvania State University – City, STATE,
Planned, coordinated, and implemented various educational, recruitment and yielding events.
This included the development and management of event logistics such as communications, content, agendas, timelines, community and staff involvement.
Collaborated closely with community and organizational partners in regard to educational, recruitment and yielding events.
This also involved working closely with university-wide committee’s and alumni regarding pre-event necessities and preforming post-event assessments.
Developed and managed data reports and strategy.
This process included conducting research, interpreting data, and identifying target markets and reporting findings to management and development stakeholders.
Developed, maintained and reconciled several unit budgets.
Collaborated with campus partners to participate in nation-wide event promotion at the University and Honors College.
This included content creation, communications, travel, event set-up and coordination, customer service and informational presentations.
Developed, managed and participated in annual events including but not limited to: educational and promotional events, professional retreats, domestic and international philanthropic programs and large-scale recruitment events, orientation programs, webinars, national conventions and university-wide programs.
Conducted pre-event planning, event contracts, invoices and reconciliation for events and event travel.
Assisted with the purchasing of items needed for events including displays, swag, informational products, food & beverage and necessary supplies.
Provided excellent customer service in high level situations, whether over the phone, in person or through electronic communications.
Provided weekly meeting agenda and post-meeting minutes, as well as, updated unit calendars and recruitment database.
Conducted weekly meetings and information sessions to provide information and guidance regarding scheduling, university processes and involvement.
Collaborated with the public relations team to develop and implement communication and social media campaigns, as well as, the development of promotional materials.
Supervised staff members and multiple volunteer groups.
Assisted the Office of Global Programs by marketing humanitarian and development programs.
Participated in the Humanitarian and Social Entrepreneurship programs pre-departure programming, budget management, excursion planning and research implementation, as well as, the supervision of undergraduate and graduate students while abroad.
04/2011 to 08/2015
Senior ManagerUniversity Of Utah – City, STATE,
Direct supervisor for the Alumni and Parent Volunteer Program and the associated team of admissions counselors, which included: the management of the program budget, marketing and communication plan, the development and creation of training manuals, information sessions and event itineraries, and the design and implementation of a new Alumni and Parent Admissions Recruitment Program website.
Professional and productive maintenance of both in state and out of state territories, which included: the management of territory budget and expenditures, holistic application review and travel to national conventions.
Planned, coordinated and implemented various recruitment events.
Secured events sites; coordinated guest and student lists, invitations and RSVP’s; developed event agendas and timelines; orchestrated event details including but not limited to: booking event spaces, ordering supplies, event setup and parking logistics; secured and developed volunteer and staff assignments; conducted program assessments.
Conducted daily meetings with prospective students, families and large groups to provide information sessions and guidance.
Collected and disseminated information to students, counselors, campus partners and community members regarding University policies and procedures.
Education
Expected in 05/2013
Bachelor of Arts: Mass Communication University of Utah, College of Humanities Salt - Salt Lake City, UT, GPA:
Innovation Scholar & Dean’s List Recipient
Expected in 06/2012
Certificate of Language Studies: Dante Alighieri - Siena, Italy, GPA:
Certifications
Diversity Certification
Sensitivity Certification
Safe Zone Certification
Defensive Driving Certification
International Travel Emergency Prep
Accomplishments
Young Living, Women in Leadership
Penn State, Schreyer Honors College Diversity Task Force
Penn State, Presidential Leadership Academy
Penn State, Management Committee
U of U, Recruitment Leadership and Supervisory Team
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School Attended
University of Utah, College of Humanities Salt
Dante Alighieri
Job Titles Held:
Manager of Global Events
Interim Director of Recruitment / Global Programs Staff Advisor
