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Human Resources Specialist Resume Example

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HUMAN RESOURCES SPECIALIST
Summary

HUMAN RESOURCES MANAGEMENT Senior level Human Resources professional with more than 20 years broad-based and progressively responsible experience in management and human resources. Proven ability to work with senior management team to integrate the human resources function within the overall business operating strategy. Experience in private and public education settings, high change operations and restructuring. Results-focused Human Resources professional with strength in recruiting, training and development. Proactive leader with strengths in communication and collaboration. Proficient in leveraging human resources and finance knowledge to promote efficiency. Adept at managing concurrent objectives to promote efficiency and influence positive outcomes.

Skills
  • Employee Relations
  • Organizational Development
  • Classification and Compensation
  • Staffing Requirements
  • HR Policy Design & Administration
  • Recruitment & Employment
  • Safety and Ergonomics
  • Operations Management
  • Presentation Development
  • Team Building
  • Administrative Training
  • Employee and Labor Law
  • Sexual Harassment/EEO
  • Advising/Professional Consultation
  • Microsoft Office: Word, Excel, & PowerPoint
  • Visio
  • PeopleSoft
  • Financial Data Warehouse
  • Academic, Human Resources, Presentation Development
  • ADA, HR, Processes
  • Administrative, Interpretation, Progress
  • Analyst, Team Building, Proposals
  • Benefits, Leadership development, Speaker
  • Budget analysis, Law, Read
  • Budget preparation, Materials, Recruiting
  • Budget, Excel, Recruitment
  • CMS, Microsoft Office, Reporting
  • Consultation, PowerPoint, Safety
  • Contracts, Word, Scheduling
  • Cost analysis, Monitors, Spanish
  • Data Warehouse, Negotiation, Staffing
  • Documentation, Operations Management, Visio
  • Employee Relations, Organizational Development
  • Financials, Payroll
  • Financial, PeopleSoft
  • Financial planning, Performance reviews
  • Financial reporting, Performance appraisals
  • Hiring, Personnel
  • Human resources management, Policies
  • HRIS applications proficient
  • Benefits administrator
  • Policies implementation
  • Cost reductions
  • Personnel recruitment
  • Personnel engagement
  • Affirmative action
  • Recruiting
  • Staff training and development
  • Confidential document control
  • PeopleSoft HRMS
  • Time and labor control
  • Performance management
  • Workplace diversity cultivation
  • Management development
  • HR policy/procedure development
  • Project management
Experience
Company NameCity, StateHuman Resources Specialist08/2015 to Current
  • Implemented employee engagement and development activities, presentations and training to maximize productivity and unite workforce.
  • Prepared employees for assignments by establishing and conducting orientation and training programs.
  • Liaised with HR management to devise and update policies based on changing industry and social trends.
  • Developed process improvements and streamlined procedures to effectively resolve employee discrepancies.
  • Assessed organization's policies, making suggestions to improve work productivity, team collaboration, recruiting and hiring initiatives.
  • Liaised between management and employees to deliver conflict resolution, resolve problems and interpret compensation and benefits policies.
  • Created monthly newsletters and arranged monthly employee events.
  • Collaborated with [Number] union representative and organizational leadership to establish employment classifications, job descriptions and compensation.
  • Applied comprehensive understanding of HR principles and employment laws and regulations to provide counseling to [Department] and develop [Type] policies.
  • Partnered with senior leadership to establish and develop corporate and HR policies and procedures.
  • Supported top talent identification processes by interviewing candidates and executing all HR steps, including onboarding, orientation and benefits.
  • Guided [Job title] on hiring practices, salary ranges, and position request forms.
  • Strategized long-term business needs by driving employee feedback for process improvements.
  • Posted well-written vacancy announcements using available recruitment tools to attract talented, highly skilled job applicants.
  • Trained staff on software functionality for human resources processes, including employee referral program, sensitive position tracking and tuition assistance program.
  • Planned recruitment events for interested applicants and organized onboarding activities for newly hired employees.
Company NameCity, StateConfidential Administrative Support III –Budget and Human Resources Specialist10/2003 to Current
  • Concurrent positions Hired as Human Resources Specialist for Enrollment and Academic Services.
  • Promoted to Budget and Human Resources Specialist in February 2006.
  • Lead a wide range of highly responsible and complex administrative and analytical functions principally in the areas of budget/fiscal services and human resources management of the Associate Vice President.
  • Responsibilities include implementing guidelines and procedures for budget preparation; preparing year-to-date revenue and expenditure reports; and for reviewing, processing, and collaboratively working with members of the Human Resources Service Group for personnel practices and transactions and confidential/sensitive employer-employee relations matters pertaining to the Department staff, maintaining confidential personnel records; coordinating hiring activities; and performing other administrative tasks or special projects as assigned.
  • Human Resources Functions.
  • Act as the primary liaison between managers and supervisors in Enrollment Services and the central Human Resources Department.
  • Advise the AVP, managers, and supervisors in Enrollment Services with regard to policy and procedures for personnel practices.
  • Coordinate and oversee day-to-day timelines and deadlines for the personnel functions of Enrollment Services for a professional staff of 120 plus employees and 50 plus students.
  • Advertise and recruit for all types of regular and temporary employees, providing recruitment policy guidance, review and process documentation, track the progress of up to 20 recruitments at a time.
  • Review and process recruitment documents to ensure compliance with university policy and Human Resources Department processes.
  • Work collaboratively with central HR to facilitate and expedite the hiring, university, and department orientation training for all new employees on a monthly or as needed basis.
  • Ensure all documentation and processes were completed on time for all departments.
  • Prepare and process all department classification and compensation proposals, track their progress and completion.
  • Ensure timely processing of all related documents, audit scheduling, and information requests.
  • Review proposed salary and personnel actions to ensure conformance with established guidelines, policies and collective bargaining agreements.
  • Track and report all personnel active and vacant positions, recruitments, funding sources, performance review processes and deadlines.
  • Review, provide feedback, and track all performance appraisals in paper and soft copy form.
  • Interpreting collective bargaining contracts for each bargaining unit, resolving workplace employment issues.
  • Provide weekly status reports on recruitments, performance reviews, and budgetary matters.
  • Assist in confidential matters pertaining to staff performance evaluations, contract interpretation, grievances, complaints, disciplinary actions, monthly attendance, accident reporting, workers compensation, Family Medical Leave, and other sensitive personnel issues.
  • Periodically update employee guidelines for Enrollment Services in accordance with University policy and collective bargaining agreements; provide advice about their interpretation and application in specific situations.
  • Assists in the preparation of materials that relates to management's strategies and positions in terms of the negotiation process with staff collective bargaining units.
  • Oversees the maintenance of the PeopleSoft system (HR and labor cost portions) and Financial Data Warehouse System within Enrollment Services.
  • Receives, generates and transmits reports, papers or other general correspondence that relates to human resources programs in Enrollment Services.
  • Develop and conduct Employee Engagement and Professional Development Needs Surveys on an annual basis.
  • Based on Professional Development Survey feedback, lead and promote the Enrollment Services Professional Development Program.
  • The program provides monthly Professional Development Training Sessions based on staff needs feedback.
  • Lead the annual Enrollment Services Professional Development Day.
  • This is a one day training for all ES employees with a keynote speaker and breakout sessions.
  • Develop assessment surveys to improve the program on an annual basis.
  • Work with Staff Initiative Team Committee in meeting staff needs survey.
  • Fiscal/Administrative.
  • Conduct annual staff budget analysis and projections and assists in the coordination of the operating expense annual budget preparation.
  • Maintain all budget related data and utility budget information for the entire Enrollment Services department, including monitoring of funding sources and expenditures.
  • Prepare and coordinates special financial reports as they relate to Enrollment Services projects.
  • Responsible for position control, which includes conducting cost analysis of position reclassifications, and reorganizations, and analyzing their fiscal impact.
  • Train and provide guidance to administrative analyst staff as it relates to budget tracking.
  • Conducts annual budget analysis and projections and assists in the coordination of the annual budget preparation.
  • Provides financial planning and assists with beginning/midyear spending projections.
  • Serve as the CMS PeopleSoft Financials contact for Managers and Administrative Assistants.
  • Updates on financial/budgetary statuses and data.
  • Coordinates the financial reporting data for various Enrollment Services units and consolidates budgetary and financial matters on an as needed basis.
  • Monitors spending of student payroll, both student assistant and Work-Study funding.
  • Researches and submits short and long-term expense analyses.
  • Coordinates with Administrative Assistants in Enrollment Services regarding financial advice on monthly reconciliation of accounts.
  • Administers and monitors the payroll process to ensure timely check disbursement, position accountability, and attendance reporting.
Company NameCity, StateHuman Resources Manager01/1998 to 09/2002
  • Worked with senior-level management to create fair and consistent HR policies and procedures.
  • Managed and administered private school recruitment, hiring, training, payroll, benefits programs.
  • Execute compensation, recruiting, staff discipline, evaluation, leadership development, and risk mitigation policies based on HR best practices.
  • Ensure compliance with all state and federal regulations, including ADA, HIPAA, EEOC, FMLA, COBRA, and short-term and long-term disabilities.
  • Develop and interpret policies and procedures in support of hiring, termination, and disciplinary action.
  • Plan and coordinate the organization's workforce
  • Plan and oversee payroll and employee benefit programs
  • Advise executive management on HR issues, for example, diversity management, performance appraisals, salary trends, and leadership development
  • Coordinate and supervise the work of recruitment specialists HR and support staff
  • Responsible for managing recruitment, interview, selection, and hiring actions
  • Facilitate dispute mediations, grievance procedures and disciplinary procedures
  • Implement extensive labor relations strategies while maintaining company sovereignty
  • Oversee employee benefits structures for examples healthcare, worker's compensation, risk-benefit administration, pension fund scheme payments and related claims
  • Responsible for creating and managing budgets for the HR Department
  • Ensured regulatory compliance of human resources policies at the local and federal level
  • Provide conflict resolution assistance to employees and various level of management resolution
  • Represent the company and unemployment hearings and layoff discussion meetings
  • Oversee all learning and development as well as training initiatives
  • Host onboarding sessions for new employees and personally conduct exit interviews of all departing employees
  • Approve all job offers exceeding $120 per annum
  • Spearhead numerous regional and enterprise-wide human resource projects related to employee incentive and recognition programs
  • Train and advise executive management on HR trends through targeted consultations
  • Run with eLearning and online training programs within the company
  • Managed full-cycle human resource operational activities to ensure maximum HR employee performance.
  • Advised leadership on HR-related issues, including vacation and sick time, benefits, job services and employment discrepancies.
  • Strengthened and enhanced processes for managing complaints by leading thorough investigations into incidents and concerns.
  • Aided senior leadership during executive decision-making process, generating daily human resources reports on metrics and policies to recommend corrective actions and improvements.
  • Launched innovative incentive program to achieve low turnover rate in highly competitive market.
  • Worked with HR advisors and HR representatives on establishing consistent hiring practices.
  • Supervised and guided personnel to eliminate downtime and boost productivity.
  • Formulated corrective action plan through analysis of management feedback and consultation with employee.
  • Provided HR consultation services to leadership and department heads, such as payroll administration, 401K and OSHA compliance, benefits and workers compensation.
  • Developed hiring and recruitment policies to drive transparent and fair hiring process for selecting candidates on basis of merit and relevance with job.
  • Established measures to promote diversity and drive equal access to opportunity and advancement.
  • Held exit interviews and documented information discussed with employees.
  • Tracked programs closely to assess effectiveness and make proactive changes to meet changing demands.
  • Facilitated strategies planning through effective partnerships with leaders.
  • Raised productivity and lowered absenteeism by setting clear expectations and rewarding good attendance.
  • Created succession plans and promotion paths for staff to boost passion for reaching goals and objectives of organization.
  • Scheduled random drug testing for employees to diminish regularity risks.
  • Complied with local, state and federal laws and established organizational standards.
  • Supported top talent identification processes by interviewing candidates and executing all HR steps, including onboarding, orientation and benefits.
  • Identified staff vacancies and recruited, interviewed and selected best applicants.
  • Engaged with management teams to receive and evaluate appraisals on current project status, plan improvements collaboratively, gauge effectiveness of implemented programs and update or align new company objectives.
  • Improved operational efficiencies by creating filing systems to maintain confidential employee documents and reports.
  • Advised management in development of [Type] equity plans for staffing.
  • Created and implemented exit and interview program process.
  • Negotiated collective bargaining agreements with labor unions by highlighting company profit and operational outcomes.
  • Reduced accidents in workplace by implementing safety policies and procedures.
  • Initiated employee evaluation process and recommended policy changes to help staff progress toward desired readiness goals.
  • Fostered culture of flexibility and acceptance by maintaining open communication with personnel, factoring team perspectives into new strategies.
  • Decreased workers' compensation claims by [Number]% by working closely with employees to promote safety.
Education and Training
Bachelor of Science:Business Administration, Human Resources Management1997San Jose State University
A.S. Degree:Business Administration1995Cabrillo College
Activities and Honors
SHRM – Society of Human Resources Professionals
Interests
SJSU President Budget Recommendations Committee - 2014 COMMUNITY SERVICE Humane Society of Silicon Valley: Volunteer & Foster Care (2009-2010) Center for Employment Training (CET): Volunteer Holiday Support Drive (2010-2012) Bay Area Umbrella Drive for Homeless Shelters: Volunteer (2009)
Languages
Speak, read, and write fluent professional Spanish.
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Resume Overview

School Attended

  • San Jose State University
  • Cabrillo College

Job Titles Held:

  • Human Resources Specialist
  • Confidential Administrative Support III –Budget and Human Resources Specialist
  • Human Resources Manager

Degrees

  • Bachelor of Science : Business Administration, Human Resources Management 1997
    A.S. Degree : Business Administration 1995

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