Efficient HR Assistant known for thriving in fast-paced business environment. Strong organizational, technical and interpersonal skills. Discreet, ethical, trustworthy and dedicated to providing superior customer service. Skilled in handling new hire paperwork, managing employee files and screening potential employees.
Acted as department receptionist by answering HR office phone line and greeting visitors.
Responded to basic human resource questions and requests from employees or directed them to other staff as appropriate.
Assist leadership with processing expenses, screening calls, calendar management, scheduling meetings, and booking conference rooms.
Coordinated the employment function, assisting in pre-screening applicants and conducting job related skills test.
Posted positions that were available for empoyee bids, scheduled interviews, and assisted the department managers in notifying successful candidates as well as the unsuccessful candidates.
Assisted in the monitoring & verifying of employee licenses, registrations, and certifications.
Assisted in referring the best qualified applicants to the department managers for selection.
Arranged offers of employment, pre-placement physical, and employment authorization forms.
Assisted employees with the completion of all required criminal background clearances.
Served as a resource for employees regarding benefits administration, ensuring proper completion and submission of enrollment forms.
Maintained over 700 personnel files according to policy and federal and state law and regulations.
Completed employment verification forms and unemployment compensation forms.
Prepared professional correspondence, and performed word processing or spreadsheet assignments as necessary.
Provided support with ordering of office supplies, reviewing and organizing incoming mail, assisted with filing/printing/copying/faxing items in a timely manner.
Acted as receptionist for the Trust Department and Bank CEO, greeting and directing clients, answering phones, and scheduling appointments.
Provided administrative and secretarial support to three Trust Officers including preparing reports and official minutes for monthly Trust Committee meetings, typed various documents, forms, letters, memos, and prepared all checks for trust expenses.
Assisted in the preparation of documents and files required to completed FDIC, State, and Local Audits.
Administered two large foundation scholarships including distributing and collecting student applications, preparing spreed sheets, and effectively interacting with scholarship applicants, selection committee members and High School, University and Medical School personnel during the grant selection process.
Managed all trust and pension disbursements, withholdings, and the issuance of annual 1099R tax forms via the Sungard Pension System.
Completed thorough and accurate documentation for all money movements, deposits or withdrawals.
Cultivated positive relationships with key stakeholders and decision-makers as part of successful business practices.
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