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Human Resources Assistant/Office Manager's Assistant Resume Example

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HUMAN RESOURCES ASSISTANT/OFFICE MANAGER'S ASSISTANT
Summary

I am highly motivated, self-starter who is both dedicated and professional. I work best in fast-paced environments well organized and place a strong emphasis on thoroughness. Job Objective Bilingual Administrative Assistant, 20 years' experience High School Diploma & AA Administration of Justice

Skills
  • AP
  • AR
  • Billing
  • Cashier
  • Customer service
  • Data Entry
  • Inventory
  • Invoicing
  • Mail
  • Office Word/Excel
  • Payroll
  • Quickbooks
  • Safety
  • Sales
  • Scheduling
  • Switchboard
Experience
Human Resources Assistant/Office Manager's Assistant02/2018 to 03/2020Company NameCity, State
  • Assisted with hiring & separation for employees & files.
  • Set up safety meetings, conference calls, & live international Skype's for President & CFO.
  • Did all monthly purchases for the company like buy office supplies, food & beverages for staff.
  • Made Airline & Hotel accommodations for all employees.
  • Assisted with Accounting department both AR/AP.
  • Processed weekly expense report for 60 employees handled all appointments & scheduling for incoming& outgoing customers & employees worked on 25 lines switchboard.
  • Developed and maintained training materials and benefits packets for new hires.
  • Scheduled appointments, meetings and conferences with employees to discuss and mitigate personnel issues.
  • Conducted employment verification and background investigation to facilitate hiring process.
  • Prepared and submitted final pay for exiting employees to comply with federal law.
  • Developed job postings, recruited candidates and scheduled interviews to fill vacant positions.
  • Submitted monthly, quarterly and weekly reports to track mandatory requirements.
  • Guided new hires through orientation and on-boarding and explained documentation requirements to facilitate HR process.
  • Assisted with employee termination process to drive consistency and reduce discrimination claims.
  • Coordinated training schedules and filed crucial administrative paperwork.
  • Filed documents, delivered mail and performed bookkeeping to facilitate office operations of HR department.
  • Reviewed all candidate documentation, including identification, references and background checks in alignment with hiring protocol.
Mortgage Loan Assistant03/2015 to 02/2017Company NameCity, State
  • Assisted Loan Officer with preparing files for New/Established Clients & potential prospects.
  • Set up Appraisal & inspections of property & process payments.
  • Heavy Data Entry along with working unsupervised 3 to 4 a week.
  • Also processed credit reports and appointments for closing & escrow appointments.
  • Would meet once weekly Loan Officer and go over what needed to be assessed for that week.
  • Also did Email Marketing for him as well.
  • Provided regular updates to all parties on the loan status.
  • Reached out to applicants to verify details and obtain additional information.
  • Developed and maintained spreadsheets to track.
  • Provided expert financial advice on mortgage and both educational and personal loans.
  • Executed loan origination process, including ordering credit reports, appraisals and preliminary title reports.
  • Educated customers on variety of loan products and available credit options to promote valuable decision-making.
  • Performed daily maintenance of loan applicant database.
  • Kept track of each loan from application to funding.
  • Demonstrated self-reliance by meeting and exceeding workflow needs.
Payroll Coordinator/Accounting Clerk12/2016 to 01/2017Company NameCity, State
  • Processed all times cards and per diem paperwork for 8 agriculture companies with a total of 150 employees weekly.
  • Also assisted AP & AR mainly AR department and helped with deposits data entry and end of the month closing and end of year closing.
  • Processed all customers' files and worked with supervisors to maintain all accounts in good standing and helped with collections, expense reports and or other departments as needed when short staffed.
  • Completed account reconciliations, deposits and expense tracking.
  • Managed payroll for hourly and salaried employees.
  • Calculated overtime, vacation sick hours and other categories of time.
  • Generated relevant paperwork and payroll reports.
  • Handled the upkeep and day-to-day management of the company timekeeping system.
  • Responded to requests for information as company expert on payroll operations.
  • Assisted with audits by preparing accounts and providing information.
  • Reviewed, investigated and corrected errors and inconsistencies in financial entries, documents and reports.
Sales Distribution Coordinator10/2010 to 01/2015Company NameCity, State
  • Electronic data invoicing, making bank deposits daily and keeping records of all daily deposits.
  • Customer service calling customers for all billing inquiries, helping all accountants with all their needs.
  • Sent daily reports to CEO & CFO regarding out going & incoming sales of product in inventory.
  • Sourced, distributed and monitored usage of equipment required to achieve transportation operational goals in line with financial targets.
  • Monitored daily operations and performed safety audits to check that staff followed administrative policies and regulations.
  • Achieved and maintained compliance with DOT standards through accurate maintenance of driver, permit and equipment records.
  • Supervised all facets of routine deliveries by effectively routing loads, managing drivers and meeting DOT requirements.
  • Set routes for optimal deliveries, coordinated driver and staff schedules and assigned out specific tasks.
  • Oversaw scheduling for day-to-day activities including transportation employees.
  • Maintained workplace safety by involving employees in order to maximize engagement and team morale.
  • Coordinated subordinate staff and developed effective transport routes and schedules to facilitate transportation of units daily.
  • Collaborated with others to discuss new opportunities.
  • Demonstrated self-reliance by meeting and exceeding workflow needs.
Education and Training
Issuing Institution Location Qualification Course of Study: Criminal JusticeHartnell CollegeState
AA
High School DiplomaSalinas High School
Accomplishments

Volunteer for Juvenile for Silver Star Program in Monterey County for 5 years. Helped our troubled youth with day to day functions in our program.

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Resume Overview

School Attended

  • Hartnell College
  • Salinas High School

Job Titles Held:

  • Human Resources Assistant/Office Manager's Assistant
  • Mortgage Loan Assistant
  • Payroll Coordinator/Accounting Clerk
  • Sales Distribution Coordinator

Degrees

  • Issuing Institution Location Qualification Course of Study : Criminal Justice
    AA
    High School Diploma

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