human resources assistant resume example with 10+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • Home: (555) 432-1000
  • Cell:
  • :
Professional Summary

I grew up here in Vicksburg, MS where I graduated from Warren Central High School, then went to Hinds Community College.  I am very experienced with office surroundings, office procedures, tasks, equipment and working with a team.  Please allow me to show ERDC my skills and passion to be an employee there.  I have watched and read the many fascinating articles about the expansion and greatness of both ERDC and The Corps OF Engineers right here in my hometown of Vicksburg.  My two wonderful children just started at Mississippi State University where they both are very good students.  I am also a Notary and have been for 15 years.  I have been involved with the United Way of West Mississippi, am currently a Director for Miss Vicksburg Hospitality, am currently an assistant secretary and bulletin creator for my Church, Northside Bapitst here in Vicksburg, and have volunteered with the Run Through History Race. 

If given the chance to meet and interview with the hiring personnel, I would be honored and very appreciative, and will be able to express my interest and sincerity for this job.  

Please allow me to list the names of my current and past employers, and their phone numbers as well as references.

Hal Harrington, Vice President of Human Resources at River Region Medical Center.  XXX-883-5906

Fran Wilson, Director of Non-Clinical Operations for Apogee Physicians.  214-578-2312

Shirley Henry, (retired from Mutual Credit Union).  XXX-638-6475

Mark Buys, Vice President Of Bancorp South Bank.  XXX-636-3752 


Wendell Gray, ERDC employee, XXX-634-8590

Linda McGowan, ERDC employee, XXX-831-0812

Frank Lescallette, Pastor of Northside Baptist Church, XXX-631-0263

Rachael Cook, ERDC employee, XXX-415-4785

Donna Crews, Office manager of Big River Barge / J. O. Smith, XXX-831-8704

Jerry Stuart, Alfa Insurance Agent, XXX-636-5026

  • [40] WPM typing speed
  • Professional phone etiquette
  • Excellent communication skills
  • Excellent communication skills
  • Database management
  • Articulate and well-spoken
  • Customer service-oriented
  • Flexible
  • Accurate and detailed
  • Excellent planner and coordinator
  • Works well under pressure
  • Certified in 10-key
  • Human resource laws knowledge
  • Social media knowledge
  • Pleasant demeanor
  • Appointment setting
  • Team building
  • Accounting familiarity
  • Sage 50 US proficiency
  • Payroll
  • Invoice processing
  • Advanced clerical knowledge
  • Multi-line phone proficiency
  • Administrative support specialist
  • Microsoft Excel certified
  • Microsoft Excel certified
  • Critical thinker
  • Project planning
  • Spreadsheet management
  • Report analysis
  • Certified Computer Office Assistant
  • Employee training and development
  • Filing and data archiving
  • HIPAA compliance
  • Medical billing

20 years of office experience






Work History
Human Resources Assistant, 05/2012 to 04/2014
EpicVerona, WI,
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
  • Opened and properly distributed incoming mail.
  • Directed guests and routed deliveries and courier services.
  • Managed office supplies, vendors, organization and upkeep.
  • Planned and coordinated logistics and materials for board meetings, committee meetings and staff events.

  • Greeted numerous visitors, including VIPs, vendors and interview candidates.
  • Helped distribute employee notices and mail around the office.
  • Maintained a clean reception area, including lounge and associated areas.
  • Organized all new hire, security and temporary paperwork.
  • Assisted with event planning, including associated travel and logistical arrangements.
  • Compiled company information and related material and distributed it to candidates.
  • Assisted senior recruiting staff with career fairs and recruiting events.
  • Obtained signatures for financial documents and internal and external invoices.
  • Performs background check via fingerprints from the Mississippi department of health.
  • Take photographs of new hires for employee badges.
  • Create employee files, create labels for employee files, file all necessary and required employee paperwork on a daily basis.
  • Coordinate new orientation agenda.
  • Receive and deliver all mail, reports, compliance papers, competencies, annual reviews, payroll adjustments, personal information reports, federal and state income tax forms, I-9 federal e-verify forms, technical reports, written correspondence papers, and general office management duties.
  • Use office automation equipment and software.
  • Communicate orally and in writing on a daily basis.
  • Scan, fax, and type miscellaneous human resources items on a daily basis.
  • Computer data  on a daily basis.
  • Create excel spreadsheets every two weeks for new hire orientation for all new employees.
  • Receive copies of miscellaneous certificates, licensures, transcripts, Identification cards and social security cards.
  • Work a dual position as an education file clerk and perform Basic Life Support check offs for all hospital employees that are required to take Basic Life Support.
  • Use Kronos, Word, PowerPoint, Outlook, Adobe Acrobat, MS Office, and Microsoft Excel.
  • Type proof of employment letters for employees.
  • Check phone messages for all new incoming messages and dictate and forward all messages to the appropriate person and/or department.
  • Run motor vehicle reports on employees when necessary.
  • Meet and assist new employees and direct them to various departments and offices in the hospital.
  • Maintain a filing system consisting of 1500 employee files.
  • Volunteer with marketing and administration employees to help with payroll audits, and department programs and with the auxiliary/ volunteers.
  • Assist with all department supervisors with contact information, needed reports, time sensitive documents, community involvement, personnel issues, and all job related issues.
  • Assist department supervisors with any human resources related employee information.
  • Shred materials when needed.
  • Scan and e-mail items when requested for all managers, directors, and supervisors.

Information Coordinator, 05/2011 to 05/2012
Fairview Health ServicesMaplewood, MN,
  • Oversaw daily office operations for staff of [50] employees.
  • Composed and drafted all outgoing correspondence and reports for managers.
  • Composed and drafted all outgoing correspondence and reports for managers.
  • Oversaw inventory and office supply purchases.
  • Complied annual recommendations for end of fiscal year budgets.
  • Negotiated pricing with vendors regarding wholesale billing and marketing procedures.
  • Verified and created claim numbers by communicating with various insurance companies.
  • Processed accounts receivable and accounts payable.
  • Liaised with vendors to order and maintain inventory of office supplies.
  • Performed accounts receivable duties including invoicing, researching chargebacks, discrepancies and reconciliations.
  • Reduced overhead by taking on more responsibility with creative and administrative projects.
  • Supported CFO through personal document management, calendar organization and collateral preparation for meetings.
  • Managed executive calendar and coordinated weekly project team meetings.
  • Located, checked in and pulled medical records for appointments and incomplete patient charts.
  • Facilitated organized record retrieval and access by maintaining filing system for both in-house and discharged residents.
  • Verified Insurance for all appointed patients.
  • Created a rounding list for all of the hospitalist doctors each morning.
  • Coordinated physicians schedules, managed patient satisfaction surveys and performed computer data entry of all necessary reports for each day.
  • Provided detailed reports, presentations and travel information to the hospitalist physicians.
Member Service Representative, 2009 to 10/2010
Hand & StoneEnglewood, NJ,
  • Assessed clients' financial situations to develop strategic financial planning solutions.
  • Collaborated with the compliance department to eliminate procedural errors and margin breaks.
  • Reconciled debit reports, margin reports and trade settlement reports to reach in-house goals and objectives.
  • Led and educated investment team on customer relationship management techniques.
  • Used investment instruments in complex option hedging strategies and trading scenarios, including fixed income and equity securities.
  • Organized financial analysis, market research and due diligence filings materials for potential investors.
  • Selected investments based on quantitative analysis of stock performance, financial ratios and financial reports.
Teller, 2003 to 11/2010
Uncle Credit UnionTracy, CA,

  • Trained and directed [3] new hires during department orientations.
  • Opened accounts such as:  Checking, Savings, Certification Of Deposits for customers.
  • Reviewed and assisted customers with their monthly bank statements.
  • Ordered supplies for both the bank and bank customers.
  • Performed all major bank teller duties such as:  receiving, organizing and balancing of all daily transactions each day.
  • Opened and assisted customers with Individual Retirement Accounts as well as Investment Accounts.
  • Ordered supplies for both the bank and bank customers
Associate of Arts: Business / Accounting , Expected in 2000 to Hinds Community College - 755 Highway 27 Vicksburg, MS 39180

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Resume Overview

School Attended

  • Hinds Community College

Job Titles Held:

  • Human Resources Assistant
  • Information Coordinator
  • Member Service Representative
  • Teller


  • Associate of Arts

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