human resources assistant resume example with 20+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • Home: (555) 432-1000
  • Cell:
  • :
Professional Summary

Responsible HR Assistant with strong knowledge of office administration and common human resources operations. In-depth understanding of customer service, data entry and file management. Highly skilled in reviewing policies and suggesting actionable improvements aligned with industry best practices.

  • Staffing Documentation Maintenance
  • New Employee Orientation
  • Microsoft Office
  • Problem Solving
  • Verbal and Written Communication
  • Generating Reports
  • Processing Personnel Records Compilation
  • Employee Data Record Keeping
Work History
Human Resources Assistant, 05/2015 to Current
Frost (Cullen/Frost Bankers)Coppell, TX,
  • Filed paperwork, sorted and delivered mail, and maintained office organization.
  • Administered compensation, benefits and performance management systems and safety and recreation programs.
  • Delivered friendly assistance with new hires throughout interviewing and hiring process.
  • Prepared monthly, weekly and daily logs using Microsoft Office Suite.
  • Created and completed personnel action forms for hires, terminations, title changes and terminations.
  • Posted positions through approved recruitment channels.
  • Answered and directed 20 outbound and inbound phone calls per day.
  • Improved productivity initiatives while coordinating itineraries and scheduling appointments.
  • Screened applicant resumes and coordinated both phone and in-person interviews.
  • Organized new employee orientation schedules for new hires.
  • Processed documentation for employee actions such as new hires, grievance resolutions and terminations.
  • Tracked various statistics and kept detailed records to support human resources department.
  • Created and maintained an organized filing system of policy business compliance, expense management and personal all while maintaining HIPPA compliance
  • Converted employee status from temporary to permanent.
  • Set up orientations and initial training for new employees.
  • Compiled employee records from individual departments to maintain central files.
Payroll Administrator, 04/2005 to 05/2015
Alliance Building ServicesLocust Valley, NY,
  • Calculated payroll deductions by accurately using Kronos and processed payroll to meet preset requirements.
  • Submitted reports on payroll activities.
  • Investigated payroll variances and employee claims to resolve discrepancies and balance financial records.
  • Performed calculations in overtime, vacation and sick hours to provide accurate data to payroll processing database.
  • Verified and submitted timekeeping information for accurate and efficient payroll processing.
  • Managed payroll data entry and processing for over 100 employees to comply with predetermined company guidelines.
  • Collaborated with human resources personnel to accurately and efficiently track leave time.
  • Processed payroll garnishments such as tax liens and child support.
  • Checked figures, postings and accounting documents for correct entry, mathematical accuracy and proper coding.
  • Managed time entry batch for system-wide leave entered and changes, imported data for correct salary rate and monthly leave without pay (LWOP).
  • Generated paper checks for employees and printed stubs for associates who received direct deposits to complete payroll distribution.
  • Uploaded time records into computer system and made adjustments to create accurate database for payroll processing functions.
  • Researched payroll errors and processed payments for federal and state taxes, social security, Medicare, and various employee deductions, annuity contributions and retirement plan withholdings.
  • Verified on-time submission of payroll taxes and within constraints of Internal Revenue Service.
  • Reviewed time records for over 100 employees to verify accuracy of information.
  • Documented and processed all garnishments for bankruptcies, student loans and child support orders.
Assistant Director of Scheduling and Campus Events, 09/2000 to 03/2005
Seton Hall UniversityCity, STATE,
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
  • Tracked key business metrics and made recommendations for proactive adjustments to policies and procedures.
  • Trained and mentored new employees on industry practices and business operations.
  • Provided strategic analysis for manufacturing life cycles, technologies, process validations and robustness.
  • Led team of 10 professionals in special projects and daily operations.
  • Worked closely with manager to provide effective assistance for specific aspects of business operation.
  • Collaborated with management and fellow supervisors to organize operations and achieve demanding schedule targets.
  • Analyzed and developed strategies for process improvements and deviation reduction by consulting with subject matter experts.
  • Directed financial operations and administered budgets.
Bachelor of Arts: , Expected in to Seton Hall University - South Orange, NJ
Additional Information

Excellent customer service skills. Self starter as well as a great team member. Strong support to directors/managers. Extremely reliable and dependable.

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Resume Overview

School Attended

  • Seton Hall University

Job Titles Held:

  • Human Resources Assistant
  • Payroll Administrator
  • Assistant Director of Scheduling and Campus Events


  • Bachelor of Arts

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