Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Administrative Assistant (10+ years), Payroll (8 years), Customer Service (10+ years), Medical Office Secretary (1 year), Human Resources (3 years)
  • Guest services
  • Inventory control procedures
  • Merchandising expertise
  • Loss prevention
  • Cash register operations
  • Product promotions
12/2012 to 02/2016 Human Resources Administrator/Executive Assistant Crete Carrier Corporation | Tulsa, OK,
  • Prepare expense reports Plan travel arrangements for President and Key Executives Organize company sponsored events Coordinate daily schedule for all Key Executives including the President Process and review employment applications to evaluate qualifications or eligibility of applicants Recruit, transfer and promote qualified candidates for open positions, in a timely manner Work with hiring managers to ensure adequate staffing levels Coordinate with outside consultants and staffing agencies to ensure qualified recruitment Administered 401K program, worked to merge the plan with parent company plan Provide assistance in administering employee benefit programs and worker's compensation plans Create I-9, EEO, training, medical/legal, attendance, and worker's compensation records Maintain records for the facility or division, update and audit regularly Record, process and verify personnel related documentation Interview and conduct new hire orientations, including personnel policies, benefits, and procedures Provide guidance to employees and supervisors on matters, which involve employment Investigate matters where answers are unavailable or not readily accessible, answer inquiries Provide support to supervisors/managers on compliance, disciplinary and/or termination matters Arrange for advertising or posting of job vacancies, and notify eligible workers of position availability Prepare badges, passes, and identification cards, and perform other security-related duties Process weekly and biweekly ADP payroll reports Participate on the safety committee and support safety communications.
11/2008 to 12/2012 Administrative Assistant/Payroll Coordinator Four Seasons Hotels Inc | Houston, TX,
  • Processed weekly payroll reports and issued time cards Ran daily reports including backorder report, late order report and held order report Maintained and updated productivity and inventory logs and created purchase orders Assisted managers with invoicing, kit logs and productivity logs by managing ISO quality logs Coordinated corporate events and maintained a positive relationship with all outside vendors Ad Hoc assignments including obsolete inventory, item set up, backorder cancellation, item re-coding Processed and maintained orders that came in via phone and web using the AS400 system Extensive verbal and email communication with sales field, corporate personnel and warehouse Answered main line phone calls, ordered supplies and greeted visitors.
08/2007 to 07/2008 Purchasing/Production/Planning Assistant IEA. Inc | City, STATE,
  • Managed and monitored MRP Reports to ensure inventory accuracy Processed labor reports for payroll Trained new expeditors upon hiring and devised an outline of training materials Generated charts and graphs supporting monthly sales and goals Created purchase orders and completed orders via phone, fax and email Documented information for planned shipments Effectively communicated with departments to aid in efficient and effective inventory management Provided upper management with feedback during meetings.
09/2005 to 11/2006 Administrative Assistant Wheaton Franciscan Mental Health & Addiction Counseling Center | City, STATE,
  • Provided support for Service Director and upper management Prepared patient charts and scheduled appointments for physicians and therapists Ordered department supplies and equipment Conducted AODA discharge follow-up calls and patient surveys Updated patient demographics on a daily basis while maintaining patient confidentiality Distributed mail, posted patient co-payments, answered main line calls, maintained budget spreadsheet Worked diligently with insurance companies to obtain patient authorization.
05/2001 to 08/2007 Assistant Manager Bottom's Up Tanning | City, STATE,
  • Maintained salon order and cleanliness.
  • Ordered salon products and scheduled appointments throughout the day.
  • Educated new customers on tanning procedures.
  • Coordinated employee schedules and meetings.
Expected in 2007 High School Diploma | General Gateway Technical College, Racine, WI GPA:
Expected in 1998 | Tremper High School, Kenosha, WI GPA:
ADP payroll, Ad, advertising, AS400, benefits, budget, charts, documentation, email, expense reports, fax, graphs, hiring, insurance, inventory management, inventory, invoicing, ISO, legal, Director, managing, meetings, mail, MRP, payroll, personnel, policies, coding, quality, Maintain records, recruitment, safety, sales, spreadsheet, staffing, surveys, phone, training materials, travel arrangements
Additional Information
  • Authorized to work in the US for any employer

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School Attended

  • General Gateway Technical College
  • Tremper High School

Job Titles Held:

  • Human Resources Administrator/Executive Assistant
  • Administrative Assistant/Payroll Coordinator
  • Purchasing/Production/Planning Assistant
  • Administrative Assistant
  • Assistant Manager


  • High School Diploma

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