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Human Resource Representative Resume Example

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HUMAN RESOURCE REPRESENTATIVE
Highlights
Project Management / Ad Hoc Reports *Full Cycle Recruitment / On-boarding *Employee / Vendor Relations *Operations / Regulatory Compliance *Policy & Procedure Creation / Rollout *Team Leadership / Management *Audits / Budgets / AR/AP *Hiring / Training / Coaching *HRIS / Benefits / Payroll Proficient in Mac OS X Lion, Windows 7, Microsoft Office (Excel, Word, Powerpoint, Outlook), Google Documents, Publisher, Adobe Acrobat, SPSS Software, Visio, ADP, Paylocity, Jive, Lucid Charts, and Payworks Payroll
Experience
12/2013 to Current
Human Resource RepresentativeZiff Davis, LLC － San Francisco, CA
  • media company operating in the technology, gaming, entertainment and men's lifestyle verticals.
  • ZD reaches over 120 million buyers, influencers and enthusiasts every month.
  • ZD's brands include IGN, PCMag, AskMen, Speedtest, ExtremeTech, Geek, Toolbox, TechBargains, Ziff Davis B2B and emedia, which produce and distribute premium content across multiple platforms and devices.
  • Provides full cycle human resources support to employees in four offices of the West Region, such as on-boarding, medical leave, employee relations, and immigration.
  • Collaborates with the HR global corporate team for benefits, payroll and HRIS.
  • Also, performs a wide range of duties relating to the creation and maintenance of people data, records, forms.
  • Process new hire paperwork/orientation required for enrolling new employees according to company standards and procedures.
  • Process off-boarding paperwork and conduct exit interviews for departing employees.
  • Assist with full life cycle of Leaves of Absences: FMLA, CFRA, PDL, PFL, STD, LTD, and Worker's Compensation leave.
  • Act as a liaison regarding questions about benefit packets, rates, coverage, plans, etc.
  • Coordinate corporate benefits communication and open enrollment with employees.
  • Assist management on full cycle recruiting.
  • Create and post job ads, scheduling interviews, background checks, applicant tracking, etc.
  • Advise/counsel management and staff on hiring, disciplinary action, legal issues, termination and all other employee relations issues.
  • Manage payroll data submission.
  • Manually update vacation and sick accrual.
  • Send updated balances to designated personnel.
  • Coordinate with accounting regarding payroll, vacation/ sick time, status changes, etc.
  • Answers routine inquiries from inside or outside company for factual information on subjects such as employment verification, job openings or benefit claims processing.
  • Prepares employer response to routine unemployment insurance and SDI claim notices.
  • Conducts ex-employer record verifications.
  • Assist with a variety of personnel activities such as new employee orientations, annual performance appraisals, company-wide events, etc.
  • Acts to facilitate good communications between employees and management through interpersonal and professional communication techniques.
  • Maintains employee bulletin boards in an up-to-date and legally conforming manner.
  • Assuring that HR procedures are following accounting SOX compliance.
  • Community Manager for the Jive enterprise company intranet/social networking platform.
  • Coordinates tours for the IGN Entertainment facility.
  • Promoted from Human Resource Associate to Human Resource Representative in April of 2015.
10/2013 to 12/2013
Payroll and Human Resource SpecialistVino Volo － San Francisco, CA
  • Administered payroll and various human resource functions, managed the company licensing process, and was responsible for the management of the office facilities.
  • Responsibilities also included payroll/HR record keeping, and related compliance.
  • Processed all payroll and HR related paperwork; new hire, payroll/personnel changes, separation, LOAs, and direct deposit, ensuring necessary paperwork is in proper files and the HRIS system is updated.
  • Prepared and maintained employee files ensuring accuracy, compliance, and confidentially for change of status and benefits.
  • Processed Company payroll according to Company procedures, ensuring accuracy and timeliness of payroll checks.
  • Responded timely and accurately to all garnishments, loan verifications, subpoenas and unemployment claims.
  • Served as benefits and COBRA liaison, monitor employee benefits eligibility, and assist in ongoing enrollment and terminations.
  • Understood and adhered to federal and state employment and wage and hour laws; keep track of relevant new laws.
03/2011 to 10/2013
Executive Coordinator/Executive AssistantHealth Outreach Partners (HOP) － Oakland, CA
  • HOP is a national non-profit health organization providing training, consultation, and information services to community-based organizations striving to improve the quality of life of hard-to-reach populations.
  • Collaborated with Certified Public Accounting firm for the annual financial audit review and prepared financial records.
  • Partook in successful audits for two consecutive years.
  • Produced accounts payable and accounts receivable reports to HOP's Certified Public Accountant (CPA) on a bi-weekly basis.
  • Analyzed organization's cost allocations through balance sheets and profit and loss statements.
  • Computed new employees and processed time records, payroll wages, deductions, taxes and other withholdings for employees in ADP Payroll system.
  • Provided ongoing support to CEO by organizing schedule, reconciling travel expenses, and credit card statements.
  • Managed online giving campaign and database of contacts and performed follow-up with receipts and tracked income.
  • Coordinated general office communications (correspondence, telephone system, etc.) and served as a main contact for personnel and office activities.
  • Oversaw Human Resource protocols including orientations for new hires, exiting processes for terminations, and transitioning process for transfers.
  • Executed event-planning support to the Board of Directors (BOD) by synchronizing and staffing various BOD conference calls and face-to-face meetings, taking and processing meeting minutes.
  • In charge of editing Board of Director's bylaws, policies, and coordinating team meetings to provide company policy and regulatory changes.
  • Recruited to develop organization's Facebook page, social media presence (Twitter, Survey Monkey, and HOP's website), and improve website.
  • Company was underperforming in reaching out to clients and partners in order to receive donations as well as advertise their services and events.
  • Successfully increased online presence and generated more donations by developing more client relationships, marketing company's information service resources, and establishing relationships with potential stakeholders.
  • Tracked Google and Facebook analytics and performance measures.
  • Improved customer service through switching of phone system and vendor, which eliminated technical difficulties in operations.
  • Performed other duties at the CEO's request.
  • Promoted from Executive Assistant to Executive Coordinator with additional responsibilities in Human Resources, Fund Development, and Marketing.
Education
2010
Bachelor of Arts Degrees: Communication and PsychologyUniversity of California － DavisCommunication and Psychology
Languages
Fluent in English and Tagalog
Affiliations
Proposal Budgeting Basics - The Foundation Center Grant Seeking Basics - The Foundation Center Successful Project Management - CompassPoint Nonprofit Services Working Together: Three Keys to Working Effectively with Others - Cal State East Bay Continuing Education New Media Best Practices (How to Make Your Website More Engaging) - California Pacific Public Health Training Center Employee Benefits Symposium 2014 - Benefit Administration, Federal COBRA & Pre-Tax Benefits, and Healthcare Reform. Leadership in Human Resource Management - Cal State East Bay Continuing Education
Skills

accounting, accounts payable, accounts receivable, accrual, Adobe Acrobat, ADP, ADP Payroll, Ad, ads, AP, AR, B2B, balance sheets, Benefits, Budgets, bi, Charts, Coaching, interpersonal, consultation, content, Certified Public Accountant, CPA, credit, client, clients, customer service, database, editing, employee relations, Fluent in English, event-planning, financial, financial audit, forms, full life cycle, general office, Hiring, HRIS, Human Resource, Human Resources, HR, insurance, Team Leadership, legal, Regulatory Compliance, Mac OS, Director, marketing, meetings, Excel, Microsoft Office, office, Outlook, Powerpoint, Publisher, Windows 7, Word, enterprise, networking, organizing, page, Payroll, performance appraisals, personnel, phone system, policies, processes, profit, profit and loss statements, Project Management, protocols, Public Accounting, quality, reconciling, record keeping, Recruitment, recruiting, SOX compliance, scheduling, SPSS, staffing, Tagalog, taxes, telephone, Vendor Relations, Visio, website

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Resume Overview

Companies Worked For:

  • Ziff Davis, LLC
  • Vino Volo
  • Health Outreach Partners (HOP)

School Attended

  • University of California

Job Titles Held:

  • Human Resource Representative
  • Payroll and Human Resource Specialist
  • Executive Coordinator/Executive Assistant

Degrees

  • Bachelor of Arts Degrees : Communication and Psychology

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