Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,
Professional Summary

Ability to apply new skills quickly, teamed with excellent oral, written, listening and strong interpersonal skills. Accomplished and creative Executive Manager possessing multifaceted experience and proven ability to re- energize and restructure organizations, develop strategic initiatives and capture emerging business opportunities. Results-oriented, decisive leader adept at forging lucrative relationships with key partners, vendors and clients. Recognized for turning around struggling company operations to achieve sustained growth.

  • Benefits and compensation management
  • Company organization
  • Organizational Development
  • Training and mentoring
  • Multitasking abilities
  • Microsoft Office proficiency
  • Contract Negotiation
  • File and records management
Work History
03/2018 to 01/2021 Human Resource Business Manager Unicef | Boston, MA,

* Supervised 58 employees, Engineers, and Administrative activities.

* Set up zoom meetings and Microsoft teams meetings.

* HR benefits, onboarding, recruiting new employees, hiring, offer letters, employee training, payroll, time management, process FMLA and Workman comp paperwork, monitor vacation time, and COVID-19 screening daily.

* Recruiting, job posting, interviews, and hiring manager.

* Preparation for clinical trials, cadaver testing, and documentation.

* Prepare W-2, W-4 forms, (I-9) E-verify, drug screening, and Good-hire background check.

* Responsible for filing and paying unemployment taxes and withholding taxes (TWC).

* Process direct deposits through ADP Payroll Services. Bank reconciliations, financial statements and

budget reports.

* QuickBooks, AR, AP, profit loss, cash flow, month-end purchase orders, and invoicing.

* Audit, process invoices, monitor cash flow from bank and credit cards. Handle all vendor contracts and negotiations.

* Building maintenance, cleaning crew, pest control, plumbing, fire extinguisher, and drills.

* Process and approve all expense reports.

* Develop and maintain a file system.

* Travel arrangements and hotel accommodation.

* Meeting preparation and support for Board meetings.

* Special projects as needed.

* Handle catering events, organize lunch, employee birthdays, and Christmas parties.

* Order all office supplies stock kitchen and maintain cleanness.

* strong interpersonal skills. Communicate with clients, lawyers, vendors, and internal staff.

* Process all immigration documents, HB1, EB1, EB2, EB3, and Green cards.

* Notary Public

04/2016 to 11/2017 Executive Assistant to the Chief Executive Officer Critter Control | City, STATE,

* Executive Assistant to the CEO/Owner, provide support to the company overall and on-call 24/7.

* HR, onboarding, benefits, maintaining employee files, l-9 verification, employment verification, background check, Goodhire, time-wise, drug screening, DISA, maintain company handbook, HIPPA

compliance, maintain federal compliance posters, promotions, reviews, termination exit, unemployment benefits, disability claim, temporary staffing, and complaint resolution.

* Assist managers with training employees, job postings, and recruiting.

* Maintain company phones, tablets, computers, copiers, and all office equipment.

* Monitor ADT alarm systems and access badges.

* Manage calendar of events, for appropriate teams and email blast.

* Manage overall coordinator with other departments and outside agencies.

* Assist with quotes, bids and maintain inventory control.

* Supply and inventory management open/close work orders, work closely with the warehouse crew, distributing routes for repairs, parts, PPE supplies, attic restoration, and pest control supplies, safety

training and maintain safety log.

* Develop and maintain a relationship with vendors and facility management.

* Negotiate prices and terms with suppliers for the purchase of supplies and service to achieve cost effective deals and maintain trust relationships.

* Record daily deliveries and shipments to reconcile inventory.

* Logistics coordinator, bill of lading, handle freight forward and sea freight documents, negotiate carrier rates, process all incoming/outbound shipments.

* Manage orders to replenish stock avoiding insufficiency or excessive surplus.

* Check specifications of material received or shipped against information contained in a work order or systematically.

* Prepare and maintains work records and reports as required.

* Manage AP/AR, coding payment to the designated cost center, and broker insurance.

* Financial and royalty reporting, bookkeeping, QuickBooks, Outlook, Office, Word, PowerPoint, and basic Excel.

* Receive and process all invoices payments, bank reconciliations, deposits, check requests, issuing refunds, and maintaining petty cash reports.

* Credit card reconciliation, expense reports, American Express company cards, Wex gas cards and handle merchant chargebacks (TSYS).

* Work with the company CPA with month-end reports and cash flow. Management of building facility, Waste Management, plumber, lawn, repairs, and building codes.

* Maintain maintenance on all company vehicles, insurance, EZ-tags, purchase all new vehicles, repair and handle all accident claims with our carrier.

* 20% of travel with CEO and oversee all trade shows. Freeman services, catering events, handle registration, housing, contracts, booth selection, badges, set-up and tear down. brochures and promotional items for shows and follow up with customers after the shows.

* Notary Public.

05/2008 to 03/2016 Trade Show Office Manager Zeeco Inc | City, STATE,

* Executive assistant to the entire sales department, ERP, Salesforce, end-users, order entry, quotes, rentals, contracts, bids, and Reps.

* HR onboarding, l-9 verification, maintain drug screening DISA, background check, insurance enrollment, Workman comp, and FMLA filing.

* Timesheet entry, payroll, and performance reviews.

* Support the entire sales department customers.

* Client Hospitality, hotel accommodations, car rentals, entertainment, dinner, and sporting events.

* Process Passport paperwork and deliver to the Consultants.

* Manage workflow of the entire office and employees.

* Manage and support sales meetings, minutes, and Life-size.

* Manage the sales department travel schedule and calendar of events.

* Manage small construction projects, facility management, and on-call 24/7.

* Schedule technician service calls, repairs, spare parts inventory, and digital scanners.

* Approve all invoices and follow up with payments with accounting.

* Prepare reps and vendor contracts, month-end closing.

* Handle all employee's P-card expenses E-Commerce and Concur.

* Maintain and reconcile petty cash and check requests.

* Purchase all company supplies and maintain kitchen inventory.

* Plan and host all company events, Christmas parties, employees' birthdays, and Rodeo cook-off.

* Handle all on-off site meetings and provide lunch for customers.

* Handle sign and building permits with the City of Houston, alarm system, gate remotes, employee badges, and security clearance.

* Handle all property contracts, Waste Management, ABC Pest Control, Cleaning Services, Cintas safety, and vendors.

* Monitor the server room, IT issues, help-desk tickets, phone system, copier, scanner, fax, and copier readings.

* Responsible for maintenance work orders on all office buildings.

* Handle all company vehicles, EZ tags, insurance, maintenance, inspection, titles, maintain maintenance on vehicles at the FBI and flight status.

* Spare parts sales, schedule customers repair off-site/onsite, dispatch, log-in warehouse load, monitor shipments, prepare shipping documents and bills of lading.

* Safety Coordinator, TWIC cards, investigate incidents, safety council enrollment, maintain OHSA log and safety record, safety supplies, and safety classes.

* Manage all trade shows, International/Domestic, 50% travel with the sales department, manage

Freeman services, catering events, handle registration, housing, contracts, booth selection, badges,

set-up and tear down.

* Brochures and promotional items for shows and follow up with customers after the shows.

* Notary Public

Expected in Associates | Health Care Administration Simdex Technical School, Houston, TX GPA:
Expected in High School Diploma | Jefferson High School, Houston, TX, GPA:

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Resume Overview

School Attended

  • Simdex Technical School
  • Jefferson High School

Job Titles Held:

  • Human Resource Business Manager
  • Executive Assistant to the Chief Executive Officer
  • Trade Show Office Manager


  • Associates
  • High School Diploma

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*As seen in: