HR Assistant Resume Example
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HR ASSISTANT
Summary
Systematic Administrative Assistant with over ten years of experience handling clerical and bookkeeping tasks. Diligent and punctual individual skillful in schedule management, accounting support and customer service. Superior WPM typing speed and diverse software proficiency. Proficient in Microsoft Office with expertise in electronic document management.
Skills
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Experience
HR Assistant|Career Image Solutions - Berkeley , CA
- Prepared and structured employee files to securely store HR and payroll documents.
- Scheduled new hire orientation, guided new hire through on-boarding and explained new hire documentation requirements to facilitate HR processes.
- Developed and maintained training materials and benefits packets for new hires.
- Reviewed all candidate documentation, including identification, references and background checks in alignment with hiring protocol.
- Improved customer satisfaction by finding creative solutions to problems.
- Worked closely with team members to deliver project requirements, develop solutions and meet deadlines.
- Recognized by management for providing exceptional customer service.
- Supported Operations by compiling paperwork and taking detailed meeting minutes.
- Provided excellent service and attention to customers when face-to-face or through phone conversations.
- Earned reputation for good attendance and hard work.
- Improved operations by working with team members and customers to find workable solutions.
Logistics Coordinator|3D Systems - Kirtland Air Force Base , NM
- Key member of global distribution operations team that coordinated shipments across the country.
- Assessed proposed changes for potential impacts to region, including driver capacity and overflow, delivering recommendations to Sales Manager.
- Conducted research on logistics operations, including literature reviews, interviews and site visits.
- Completed status reports daily on logistics activities and issues.
- Achieved less than 12% mobilization issues in processing and mobilization of over 15,000 customer shipments annually.
- Worked with vendors to obtain optimal prices and delivery schedules.
- Obtained and coordinated materials required to meet contract objectives.
- Designed and implemented techniques to reduce time and costs required to obtain and move goods.
- Earned reputation for good attendance and hard work.
- Achieved cost-savings by developing functional solutions to third-party warehousing problems.
- Improved operations by working with team members and customers to find workable solutions.
- Maintained updated Shipment knowledge through self-created spreadsheets and constant communication with carriers.
- Improved profit margins by streamlining operations and workflow and negotiating competitive vendor contracts.
- Completed annual freight bid project resulting in cost effective rates for all shipping lanes.
Administrative Specialist|Asrc Federal Holding Company - City, State
- Created and revised systems and procedures by analyzing operating practices, recordkeeping systems, office layout and budgetary requirements.
- Guided administrative and professional staff through computer and software problems.
- Tracked and submitted employee timesheets to accounting department for payroll processing.
- Strengthened traceability by developing organization systems for contracts, records, reports and agendas.
- Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
- Organized training, client meetings, team meetings and events.
- Answered and routed telephone calls and took messages.
- Managed calendar of six senior managers daily.
- Arranged domestic and international travel, hotel and transportation needs for staff.
- Set up and maintained physical and electronic filing systems.
- Oversaw office inventory by restocking supplies and submitting purchase orders.
- Maintained data confidentiality when inputting Job Codes and Sub-Contractor information into Viewpoint system.
- Prevented scheduling errors by demonstrating strong attention to detail while managing daily calendar and creating weekly or monthly reports and presentations.
- Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
- Prepared packages for shipment by generating shipment invoices and setting up courier deliveries.
- Resolved Billing issues quickly and escalated critical problems immediately to Office Manager.
- Generated Daily Sales reports to present decision-makers with valuable data.
- Requisitioned office supplies, assisted in payroll, performed recordkeeping and tracked time cards for all departmental office employees.
- Supported office operations, managed client correspondence, tracked records and handled internal communications.
- Collaborated with General Managers and Project Coordinators in monthly meetings, took meticulous notes and distributed minutes to all attendees.
- Answered 50+ daily phone calls on multi-line phone system and transferred calls to appropriate department or employee.
- Maintained office safety by screening visitors, updating logs and issuing temporary passes.
- Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
- Sorted and distributed business correspondence to correct department or staff member, reducing dropped communications and enabling faster responses to key requests.
- Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
- Created, documented and implemented administrative processes to reduce process gaps and effectively train team members in proper protocols.
- Drafted professional business documents, such as COnstruction Bids, Sub-Contractor Contracts and Pay Estimates.
- Responded to requests for immediate office support, such as data searches, office memo drafts or reference retrievals.
- Coordinated catering services for various functions, including sales trainings and department meetings.
Education and Training
Big Bend Community College|City, StateAssociate of Applied Science: Business Information Management
- Phi Theta Kappa Member
- Ranked in Top 5% of class
- Completed coursework in Document Formatting, HR, Accounting and Supervision.
- Completed professional development in Advanced Microsoft Office
- 3.72 GPA
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Resume Overview
School Attended
- Big Bend Community College
Job Titles Held:
- HR Assistant
- Logistics Coordinator
- Administrative Specialist
Degrees
- Associate of Applied Science : Business Information Management
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