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Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
Summary

Self-motivated professional Human Resources Assistant with 6 years of resourceful and focused administrative experience. Proficient in supporting HR personnel and posting employment vacancies. Skilled in maintaining employee records, processing payroll and resolving staff issues.

Experience
HR Assistant, 10/2021 - Current
Crum & Forster Holdings Corp. Remote, OK,
  • Guided new hires through orientation and on-boarding and explained documentation requirements to facilitate HR process.
  • Handled sensitive and confidential employee information with complete discretion.
  • Processed employee status changes, keeping human resources systems and employee records up to date.
  • Assist employees with system access and payroll issues.
  • Processed onboarding paperwork for new hires and rehires.
  • Onboarded new employees in time reporting and payroll systems.
  • Managed weekly payroll duties and submitted data to payroll department.
Administrative Assistant 3, 04/2021 - 10/2021
State Of Louisiana Kenner, LA,
  • Manage calendar for 4 area managers.
  • Coordinate meetings for approximately 150+ Financial Advisors in the Arizona region and Las Vegas area.
  • Assist with new hire onboarding process for Arizona region and Las Vegas area.
  • Process FAEMS for over 150+ Financial Advisors.
  • Review Resumes and coordinate interviews with hiring managers for the Arizona and Las Vegas Region.
  • Concur expenses managed and processed weekly for 4 area managers.
HR Coordinator, 05/2020 - 03/2021
Crane Co. Marion, NC,
  • Managed and corrected timecards for sites across the United States.
  • Reviewed accommodation request for multiple sites.
  • Handled all delegated tasks, including missed punches and schedule audits.
  • Processed employee terminations.
  • Evaluated job abandonment cases.
  • Submitted monthly, quarterly and weekly reports to HR Manager to track mandatory requirements.
  • Reviewed and processed payroll-related actions to drive data accuracy and comply with company policy and federal and state regulations.
  • Leveraged PeoplePortal to input and compile data gathered from various sources.
  • Improved profit margins by streamlining operations and workflow and negotiating competitive vendor contracts.
  • Achieved cost-savings by correcting time card issues.
Executive Administrative Assistant, 11/2019 - 04/2020
Hilton Worldwide Milford, CT,
  • Oversaw executive schedules for team of 5 Executive leaders.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Managed external contacts for Executive Director and kept track of periodic communication needed for priority contacts.
  • Oversaw special event calendars for insurance group, factoring in availability and expected operational demands to keep workloads in balance.
  • Liaised between Executive Coordinator and 50 clients regarding client accounts and new business.
  • Set up meeting and event logistics for senior management, including executives and board of directors.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Contributed to 95% renewed insurance contracts by streamlining administrative operations and prioritizing tasks.
Executive Administrative Assistant, 08/2018 - 03/2019
Hilton Worldwide Rockville Centre, NY,
  • Processed invoices and T&E expense claims for 8 team members within a monthly deadline.
  • Oversaw executive schedules for 8 Financial leaders.
  • Planned and executed corporate meetings, lunches and special events for groups of 50+ employees.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel to Domestic and International locations.
  • Managed external contacts for vice president and kept track of periodic communication needed for priority contacts.
  • Planned and executed corporate meetings, lunches and special events for groups of 100+ employees.
  • Organized and scheduled 30 minute meetings with global executives using video teleconference.
Administrative Assistant , 08/2017 - 08/2018
Cactus Wellhead Odessa, TX,
  • Managed the day-to-day calendar for the department's Vice President & Executive Director.
  • Maintained Certificate of Insurance for all outside vendors with 100% accuracy.
  • Reconciled all expenses and accounts, including company credit cards within 30 day deadline.
  • Planned travel arrangements for 2 executives and staff.
  • Administered incoming and outgoing correspondence.
  • Created weekly and monthly reports for Executive Director.
  • Properly routed agreements, contracts and invoices.
  • Managed daily office operations and maintenance of equipment.
Administrative Assistant, 03/2015 - 08/2017
Cactus Wellhead Houston, TX,
  • Contacted insurance providers to verify correct insurance information and obtained authorization for proper billing codes.
  • Properly routed agreements, contracts and invoices through the signature process.
  • Fielded an average of 50 customer service calls per day.
  • Manage customer feedback database.
  • Coordinated and distributed incoming claims.
  • Served as backup receptionist; answered client calls from main multi-line telephone system.
Education and Training
Bachelor of Arts: Communication Studies With Minor in Business, Expected in 05/2018
-
San Jose State University - San Jose, CA,
GPA:
Associate of Arts: Communication Studies, Expected in 05/2016
-
Foothill College - Los Altos, CA,
GPA:
Skills
  • Operating Systems: Mac OS X, Windows 8
  • Cloud Computing: Google drive
  • Additional software: MS Outlook, MS PPT, MS Excel, Proliance, Project Inertia, Oracle People Soft Finance and HR, Box, Maintenance Connection, HealthStream, Taleo, Salesforce, Kronos, FAEMS, SmartStation, Workday, Jira and Concur.
  • Typing Speed: 62 WPM

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Resume Overview

School Attended

  • San Jose State University
  • Foothill College

Job Titles Held:

  • HR Assistant
  • Administrative Assistant 3
  • HR Coordinator
  • Executive Administrative Assistant
  • Executive Administrative Assistant
  • Administrative Assistant
  • Administrative Assistant

Degrees

  • Bachelor of Arts
  • Associate of Arts

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