Jessica Claire
  • , , 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Self-motivated professional Human Resources Assistant with 6 years of resourceful and focused administrative experience. Proficient in supporting HR personnel and posting employment vacancies. Skilled in maintaining employee records, processing payroll and resolving staff issues.

HR Assistant, 10/2021 - Current
Crum & Forster Holdings Corp. Remote, OK,
  • Guided new hires through orientation and on-boarding and explained documentation requirements to facilitate HR process.
  • Handled sensitive and confidential employee information with complete discretion.
  • Processed employee status changes, keeping human resources systems and employee records up to date.
  • Assist employees with system access and payroll issues.
  • Processed onboarding paperwork for new hires and rehires.
  • Onboarded new employees in time reporting and payroll systems.
  • Managed weekly payroll duties and submitted data to payroll department.
Administrative Assistant 3, 04/2021 - 10/2021
State Of Louisiana Kenner, LA,
  • Manage calendar for 4 area managers.
  • Coordinate meetings for approximately 150+ Financial Advisors in the Arizona region and Las Vegas area.
  • Assist with new hire onboarding process for Arizona region and Las Vegas area.
  • Process FAEMS for over 150+ Financial Advisors.
  • Review Resumes and coordinate interviews with hiring managers for the Arizona and Las Vegas Region.
  • Concur expenses managed and processed weekly for 4 area managers.
HR Coordinator, 05/2020 - 03/2021
Crane Co. Marion, NC,
  • Managed and corrected timecards for sites across the United States.
  • Reviewed accommodation request for multiple sites.
  • Handled all delegated tasks, including missed punches and schedule audits.
  • Processed employee terminations.
  • Evaluated job abandonment cases.
  • Submitted monthly, quarterly and weekly reports to HR Manager to track mandatory requirements.
  • Reviewed and processed payroll-related actions to drive data accuracy and comply with company policy and federal and state regulations.
  • Leveraged PeoplePortal to input and compile data gathered from various sources.
  • Improved profit margins by streamlining operations and workflow and negotiating competitive vendor contracts.
  • Achieved cost-savings by correcting time card issues.
Executive Administrative Assistant, 11/2019 - 04/2020
Hilton Worldwide Milford, CT,
  • Oversaw executive schedules for team of 5 Executive leaders.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Managed external contacts for Executive Director and kept track of periodic communication needed for priority contacts.
  • Oversaw special event calendars for insurance group, factoring in availability and expected operational demands to keep workloads in balance.
  • Liaised between Executive Coordinator and 50 clients regarding client accounts and new business.
  • Set up meeting and event logistics for senior management, including executives and board of directors.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Contributed to 95% renewed insurance contracts by streamlining administrative operations and prioritizing tasks.
Executive Administrative Assistant, 08/2018 - 03/2019
Hilton Worldwide Rockville Centre, NY,
  • Processed invoices and T&E expense claims for 8 team members within a monthly deadline.
  • Oversaw executive schedules for 8 Financial leaders.
  • Planned and executed corporate meetings, lunches and special events for groups of 50+ employees.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel to Domestic and International locations.
  • Managed external contacts for vice president and kept track of periodic communication needed for priority contacts.
  • Planned and executed corporate meetings, lunches and special events for groups of 100+ employees.
  • Organized and scheduled 30 minute meetings with global executives using video teleconference.
Administrative Assistant , 08/2017 - 08/2018
Cactus Wellhead Odessa, TX,
  • Managed the day-to-day calendar for the department's Vice President & Executive Director.
  • Maintained Certificate of Insurance for all outside vendors with 100% accuracy.
  • Reconciled all expenses and accounts, including company credit cards within 30 day deadline.
  • Planned travel arrangements for 2 executives and staff.
  • Administered incoming and outgoing correspondence.
  • Created weekly and monthly reports for Executive Director.
  • Properly routed agreements, contracts and invoices.
  • Managed daily office operations and maintenance of equipment.
Administrative Assistant, 03/2015 - 08/2017
Cactus Wellhead Houston, TX,
  • Contacted insurance providers to verify correct insurance information and obtained authorization for proper billing codes.
  • Properly routed agreements, contracts and invoices through the signature process.
  • Fielded an average of 50 customer service calls per day.
  • Manage customer feedback database.
  • Coordinated and distributed incoming claims.
  • Served as backup receptionist; answered client calls from main multi-line telephone system.
Education and Training
Bachelor of Arts: Communication Studies With Minor in Business, Expected in 05/2018
San Jose State University - San Jose, CA,
Associate of Arts: Communication Studies, Expected in 05/2016
Foothill College - Los Altos, CA,
  • Operating Systems: Mac OS X, Windows 8
  • Cloud Computing: Google drive
  • Additional software: MS Outlook, MS PPT, MS Excel, Proliance, Project Inertia, Oracle People Soft Finance and HR, Box, Maintenance Connection, HealthStream, Taleo, Salesforce, Kronos, FAEMS, SmartStation, Workday, Jira and Concur.
  • Typing Speed: 62 WPM

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Resume Overview

School Attended

  • San Jose State University
  • Foothill College

Job Titles Held:

  • HR Assistant
  • Administrative Assistant 3
  • HR Coordinator
  • Executive Administrative Assistant
  • Executive Administrative Assistant
  • Administrative Assistant
  • Administrative Assistant


  • Bachelor of Arts
  • Associate of Arts

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