hr administrative assistant resume example with 9+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :

Knowledgeable assistant with 9 years of experience supporting department directors' daily operations and administration. Reliable, trustworthy and efficient when handling sensitive and confidential situations with tact, professionalism and diplomacy. Adaptable and willing to go the extra mile and learn new tasks.

  • Accounts payable and receivable
  • Planning and organization
  • Word processing
  • Time management
  • Administrative skills
  • Understanding of HR policies
  • Personnel records maintenance
HR Administrative Assistant, 02/2017 - 10/2017
Blue Hills Bank Braintree, MA,
  • Planned corporate events, conventions, meetings and gatherings.
  • Filed documents, delivered mail and performed bookkeeping to facilitate office operations of HR department.
  • Supported human resources, controlling resume flow within applicant tracking system.
  • Automated office operations, including record tracking and data communications.
  • Scheduled appointments, meetings and conferences with employees to discuss and mitigate personnel issues.
  • Created, organized and maintained employee personnel files to keep sensitive data secure.
  • Developed and facilitated all new-hire orientations.
  • Examined employee files to answer inquiries for assistance with personnel actions.
  • Reviewed all candidate documentation, including identification, references and background checks in alignment with hiring protocol.
  • Coordinated training schedules and filed crucial administrative paperwork.
  • Verified previous employers and other references to determine applicants' employment acceptability.
  • Guided new hires through orientation and on-boarding and explained documentation requirements to facilitate HR process.
  • Developed job postings, recruited candidates and scheduled interviews to fill vacant positions.
  • Set up meeting and event logistics for senior management, including executives and directors.
  • Tackled and addressed top-level, high-priority issues while maintaining professional administrative discretion.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
  • Participated in frequent communication with other administrative team members, human resources and finance department on special projects and events.
  • Opened, read and wrote answers to routine letters and correspondence for executives.
  • Revised and maintained master calendar for HR executive's appointments.
  • Communicated with suppliers to furnish new offices.
Executive Secretary, 05/2016 - 11/2016
Maryville Academy Berwyn, IL,
  • Oversaw executive schedules for team of a dozen department leaders.
  • Managed director's calendar and prepared meeting agenda and materials.
  • Prepared and updated office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Ordered catering or restaurant delivery to offer food and beverages to meeting and conference attendees.
  • Delivered optimal administrative, customer service and case management.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Compared information and coordinated with other Executive Assistants to arrange accommodations, transportation and personal assistance, providing logistical support to visiting executives.
  • Managed payroll for over 150 hourly and salaried employees.
  • Identified, researched and resolved issues with hours worked.
  • Gathered timesheets to prepare weekly payroll data for processing by payroll coordinator.
  • Created official manuals and forms used statewide.
Driver License Examiner, 08/2010 - 05/2016
State Of Pennsylvania Sunbury, PA,
  • Evaluated applications and assessment results to determine eligibility and acceptance.
  • Verified application data and account information against legal documentation to determine accuracy and integrity.
  • Demonstrated self-reliance by meeting and exceeding workflow needs.
  • Exceeded customer satisfaction by finding creative solutions to problems.
  • Created and maintained organizational systems for private and confidential documents.
  • Provided training to new employees.
  • Quickly adapted to new laws and policies while providing excellent service.
  • Scheduled and administered written, verbal, vision and driving exams.
Assistant Manager, 05/2008 - 08/2010
El Pollo Loco Holdings North Las Vegas, NV,
  • Planned and prepared workflow schedules, delegating tasks.
  • Directed and led employees, supervising activities to drive productivity and efficiency.
  • Secured revenue, accurately monitoring transactions and deposits to eliminate discrepancies.
  • Managed personnel scheduling, facilitating adequate coverage to meet demand.
  • Maintained inventory accuracy by counting stock-on-hand and reconciling discrepancies.
  • Delegated daily tasks to team members to optimize group productivity.
  • Prepared daily deposit up to $5,000 and documented cash flow.
  • Placed vendor orders and prepared payments.
  • Trained new employees.
Education and Training
High School Diploma: , Expected in 06/2009
Tooele High School - Tooele, UT
Status -
: , Expected in
Salt Lake Community College - Salt Lake City, UT,
Status -

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Resume Overview

School Attended

  • Tooele High School
  • Salt Lake Community College

Job Titles Held:

  • HR Administrative Assistant
  • Executive Secretary
  • Driver License Examiner
  • Assistant Manager


  • High School Diploma
  • Some College (No Degree)

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