Hr Administrative Assistant resume example with 20+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Professional HR Assistant with passion and knowledge of HR policies and procedures for performing support duties to process work for the company. Mastery of Microsoft Office, Ultipro, Excel and HRIS software. Outstanding time management and organizational skills. Skilled at multitasking, handling appointments, organizing and preparing reports and logs. Follows procedures and exhibits high level of discretion to handle sensitive and confidential information.

  • Planning and organization
  • Accounts payable and receivable
  • Bookkeeping
  • Administrative skills
02/1993 to Current HR Administrative Assistant Atlantis Casino Resort Spa | Reno, NV,
  • Filed documents, assist employees with unemployment issues, delivered mail and performed Reports to facilitate office operations of HR department.
  • Created and managed more than 500 confidential personnel records.
  • Optimized traceability, developing organizational filing systems for confidential employee records and reports.
  • Created, organized and maintained employee personnel files to keep sensitive data secure.
  • Assisted with employee termination and hiring process to drive consistency and reduce discrimination claims.
  • Reconciled payroll accounts to keep accurate accounting records for tax filing and measuring financial health.
  • Utilized HRIS to document and organize benefit data for 500 accounts.
  • Planned company events, fundraisers, meetings and gatherings.
  • Supported human resources, controlling resume flow within applicant tracking system.
  • Submitted monthly, quarterly and weekly reports to management and VP to track mandatory requirements.
02/1993 to Current Finishing Clerk Rr Donnelley & Sons | Wauwatosa, WI,
  • Created, updated and maintained detailed documents and spreadsheets by creating professional charts, tables and filters.
  • Supported office clerical functions using word processing and other software, email and office machines.
  • Filed documents according to alphanumeric system to promote ease of use and optimal team productivity.
  • Sorted and distributed business correspondence to correct department or staff member, reducing dropped communications and enabling faster responses to key requests.
  • Transcribed documents using transcription equipment with high levels of initial accuracy.
  • Typed, edited and formatted Work Orders; planning Schedules; Chemical formulas; memos for Chemist and employees, updating necessary information and working closely with multiple departments.
  • Delivered helpful and kind customer service to guests, maintaining composure in stressful situations to maximize customer satisfaction.
  • Answered telephone system in high stressful setting and routed calls across 500 person exchange.
  • Assisted team members with special projects by coordinating records; charts and resources to meet expected requirements.
  • Observed all deadlines, enabling timely completion of tasks.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Reviewed and efficiently processed 60+ files each day in busy [Type] environment.
  • Organized computer-based information to minimize errors.
  • Pulled and organized requested documentation.
  • Prepared packages for shipment by generating invoices; labels ; tickets and setting up courier deliveries.
  • Followed all confidentiality rules to preserve data quality and reduce chance for information compromise.
02/1993 to Current Machine Operator Mks Instruments Inc | Highpower Rochester, NY,
  • Operated various looms; slashers; creels gauges to inspect pieces after production completion.
  • Documented daily production data and submitted accurate time logs to keep management up-to-date, using Moss; AS400.
  • Operated multiple fabricating machines, including cutoff doffers, shears, rolls, brakes, ladders; presses ; sewing and forming or spinning machines.
  • Set up machines for various jobs to maintain compliance with manufacturing thresholds and waste reduction initiatives.
  • Set up and operated production equipment according to daily work orders and safety procedures.
  • Assisted assessment of finalized product development to maintain QC standards.
  • Used company tracking system to locate and pick merchandise to fulfill daily customer orders.
08/1985 to 02/1993 Chemical Sprayer Lane Company | City, STATE,
  • Assembly line of large objects to make way for application of paint.
  • Applied paint and industrial coatings to fabricated metal, wood etc products.
  • Practiced good safety habits and maintained clean and safe work environment.
  • Sanded and buffed, indented; inspected surfaces using various tools.
  • Utilized required safety equipment and followed refinishing procedures in compliance with OSHA guidelines.
  • Started motors and engaged machinery such as sprayer agitators, pumps and portable spray equipment.
  • Projected positive image of company by always dressing appropriately, acting professionally, keeping neat, organized vehicle spaces and being punctual for all appointments.
  • Observed safety protocols when lifting heavy objects and operating equipment to avoid time-lost incidents or unnecessary delays.
Education and Training
Expected in 06/1982 Certificate | Office Management Yellow Branch Vocational , Rustburg, VA, GPA:
Expected in | Computer Science Norfolk State University, Norfolk, VA GPA:
Expected in | General Office Services Central Virginia Community College, Lynchburg, VA GPA:

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Resume Overview

School Attended

  • Yellow Branch Vocational
  • Norfolk State University
  • Central Virginia Community College

Job Titles Held:

  • HR Administrative Assistant
  • Finishing Clerk
  • Machine Operator
  • Chemical Sprayer


  • Certificate
  • Some College (No Degree)
  • Some College (No Degree)

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