Financial Secretary & Purchasing Resume Example

Salary: 46,000.00

Payroll Procedures *Manage annuity, vacation, sick, health insurance and bonus adjustments

* Process bi-weekly payroll utilizing ACS Financial software, Federal Payroll Tax Payment Transactions & EFTPS Payments,

*Perform Payroll On-line Direct Deposit.

*Pay Monthly State Tax Payment transactions (Form A-1) & On-Line Tax Payments.

*Communicate with employees to verify & resolve payroll discrepancies, & update payroll information as needed.

*Prepare quarterly Form 941 & Schedule B and properly submit to IRS in timely manner.

Filing Procedures: *Maintain accurate filing systems and records for Payroll , Accounts Payable, Accounts Receivable, & Purchase Order Files.

* Assist with Personnel file management.

*Create, manage and store all history files.

Purchasing/Purchase Orders Procedures: *Manage purchase of supplies, equipment, & etc.

*Manage multiple bids received for all purchased equipment, services, & assets. Manage approval of all purchases of assets, supplies, and equipment.

Accounts Payable Account/Receivable Procedures: *Manage vendor records & manage all vendors comply with W-9/1099 requirements and form completion.

*Review and assign invoices to internal accounts and manage 100's of internal accounts.

*Process and post invoices in financial software & print checks.

*Manage & train a weekly Deposit Team, make weekly deposits & perform financial software deposit procedure.

*Prepare and process electronic transfers.

Annual Year End Procedures: *Prepare all final yearly payments &process payroll form W2's & W3 and submit to employees, state and federal filing. *Determine vendors receiving Form 1099 Miscellaneous Tax Statement. Prepare Form 1099/1096 Miscellaneous Tax Forms & Submit to individuals, State of Alabama (A1 & A3) and other states requiring submission.

*Calculate and submit Interest Income Property Statements to state, recipient & IRS. Prepare Annual Contribution Statements & distribute.

*Perform all month-end, quarter-end, & year-end closings within software financial modules.

*Sign as authorized representative of business entity on State and IRS filing and inquiries.

Budget Proocedures: *Assist with management of all internal account transactions, balances, budget preparation, and budget changes.

*Prepare for and participate in annual voluntary audit (25 years) receiving excellent team effort reviews. (Annual audit performed by external auditing firm of Tuscaloosa AL)

*Perform all Checking Account Debit & Credit Transactions, Journal Entries, Interest Adjustments, & Source Journal Entries.

*Co-Manage multiple checking accounts, savings account, and bank safety deposit box services.

*Hold business credit card and manage incoming and outgoing card use. *Co-Reconcile bank statements.

Other Duties to include: *Perform New Employee E-Verify.

*Assist in training staff on network computer software programs & computer office detail.

*Serve with Finance Committee, served on Personnel Committee, & Event Planning & Advertising.

*Sort & distribute mail, answer 10-line phone system, create and present meeting presentations, & weekly worship presentations.

*Maintain Assets Inventory of product, equipment, land, furniture, & vehicles.

*Supervise Two Children's Ministries and Department Staff, & Secretary for Student Ministry Department.

Co-Project Managed full renovation project to include: (Project Nehemiah) *Children's Department creative design, layout and renovation, Indoor playground construction project, and interior/exterior directional sign project while maintaining a great relationship with contractors, & labor members.

*Managed all departments budget spending during this project.

*Worked closely with Finance Committee & Administration to maintain time schedule and project payment schedule.

*Designed and presented a Project Plan Presentation to committees and church membership. Final project completed under total projected budget.