I am a motivated, multi-task, self-starter with over 25 years of experience in the finance, purchasing and administrative field that requires primarily independent decision making and sound judgment. I am fully capable of learning and performing duties with training and minimal oversight and maintaining the highest integrity to represent Oxford Board of Education Business Department.
Microsoft Office Word, PowerPoint, Excel
ACS People/Financial Suite
ProPresenter Presentation Software
MediaShout Presentation Software
Digital Phone Tree Communication System
Fax, Postage Machine, Folding Machine, Complex Copy/Email/Fax/Scanning Machine, & Social Media Outlets, Large Banner & Poster Printing Plotter
Payroll Procedures *Manage annuity, vacation, sick, health insurance and bonus adjustments
* Process bi-weekly payroll utilizing ACS Financial software, Federal Payroll Tax Payment Transactions & EFTPS Payments,
*Perform Payroll On-line Direct Deposit.
*Pay Monthly State Tax Payment transactions (Form A-1) & On-Line Tax Payments.
*Communicate with employees to verify & resolve payroll discrepancies, & update payroll information as needed.
*Prepare quarterly Form 941 & Schedule B and properly submit to IRS in timely manner.
Filing Procedures: *Maintain accurate filing systems and records for Payroll , Accounts Payable, Accounts Receivable, & Purchase Order Files.
* Assist with Personnel file management.
*Create, manage and store all history files.
Purchasing/Purchase Orders Procedures: *Manage purchase of supplies, equipment, & etc.
*Manage multiple bids received for all purchased equipment, services, & assets. Manage approval of all purchases of assets, supplies, and equipment.
Accounts Payable Account/Receivable Procedures: *Manage vendor records & manage all vendors comply with W-9/1099 requirements and form completion.
*Review and assign invoices to internal accounts and manage 100's of internal accounts.
*Process and post invoices in financial software & print checks.
*Manage & train a weekly Deposit Team, make weekly deposits & perform financial software deposit procedure.
*Prepare and process electronic transfers.
Annual Year End Procedures: *Prepare all final yearly payments &process payroll form W2's & W3 and submit to employees, state and federal filing. *Determine vendors receiving Form 1099 Miscellaneous Tax Statement. Prepare Form 1099/1096 Miscellaneous Tax Forms & Submit to individuals, State of Alabama (A1 & A3) and other states requiring submission.
*Calculate and submit Interest Income Property Statements to state, recipient & IRS. Prepare Annual Contribution Statements & distribute.
*Perform all month-end, quarter-end, & year-end closings within software financial modules.
*Sign as authorized representative of business entity on State and IRS filing and inquiries.
Budget Proocedures: *Assist with management of all internal account transactions, balances, budget preparation, and budget changes.
*Prepare for and participate in annual voluntary audit (25 years) receiving excellent team effort reviews. (Annual audit performed by external auditing firm of Tuscaloosa AL)
*Perform all Checking Account Debit & Credit Transactions, Journal Entries, Interest Adjustments, & Source Journal Entries.
*Co-Manage multiple checking accounts, savings account, and bank safety deposit box services.
*Hold business credit card and manage incoming and outgoing card use. *Co-Reconcile bank statements.
Other Duties to include: *Perform New Employee E-Verify.
*Assist in training staff on network computer software programs & computer office detail.
*Serve with Finance Committee, served on Personnel Committee, & Event Planning & Advertising.
*Sort & distribute mail, answer 10-line phone system, create and present meeting presentations, & weekly worship presentations.
*Maintain Assets Inventory of product, equipment, land, furniture, & vehicles.
*Supervise Two Children's Ministries and Department Staff, & Secretary for Student Ministry Department.
Co-Project Managed full renovation project to include: (Project Nehemiah) *Children's Department creative design, layout and renovation, Indoor playground construction project, and interior/exterior directional sign project while maintaining a great relationship with contractors, & labor members.
*Managed all departments budget spending during this project.
*Worked closely with Finance Committee & Administration to maintain time schedule and project payment schedule.
*Designed and presented a Project Plan Presentation to committees and church membership. Final project completed under total projected budget.
Assembly & Design Procedures: *Perform management support functions to including product inventory of completed projects, tags, labels, small jewelry parts, ribbon, medal parts, storage containers, tools, t-shirts, paint, brushes, and etc.
*Assemble custom designed products orders at a high rate of speed and suitable for retail sale in major department stores. (Riches, Burdines, Macy's)
*Match customer requisition order, invoice, and assembly detail documentation forms.
Accounts Receivable Procedures: *Weekly review of customer account accuracy, prior payments, calculate, process & mail all customer invoices. &Month-end receivables reports, payment collections and calculate overdue charges.
Title Clerk Procedures: *Perform Vehicle Title & Documentation to include: Prepare new & used vehicle forms & title documentation.
*File legal title documentation with State of Alabama in compliance with required regulations. Verify all new vehicle dealer transfer VIN, Invoice, Title and receipts and provide travel documentation.
*Perform daily system backup.
*Daily Customer Service
Other Daily Office Duties: *Answer multiple phone line/intercome system, assisting Parts & Service Department & Sales Team.
*Manage cash drawer & deposits.
*Maintain accurate filing systems.
Assemble & Design Procedures: *Inventory projects, tags, labels, small jewelry parts, ribbon, and medal parts.
*Tag products and package for wholesale and major retail sales.
*Assembled product at high rate of speed with accuracy for commission profit.
Beth Holt Owner/Heavenbound Ministries (256)473-1946
Rev. David Gilmore Employee/United Way Former Ministry Music/Hill Crest Baptist Church (256)453-6218
Mrs. Margaret Turner Business Owner/President APS Petroleum & Equipment (256)239-2764
Board Member Reference: Character Reference Tony Bolton
Oxford Board Of Education Employee: Michelle Timmons
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